Public Meeting Agenda: September 14, 2017 at 6:00 PM - BOE Work Session

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September 14, 2017 at 6:00 PM - BOE Work Session Agenda

September 14, 2017 at 6:00 PM - BOE Work Session
CALL TO ORDER
Rationale:  Pledge of Allegiance and Artwork provided by Highland Park Elementary School
Roll Call
Adopt Agenda
Election of Board Chair
Rationale:  Motion to approve the nomination of 
Election of Board Vice-Chair
Rationale:  Motion to approve nomination of 
Election of Chair Pro Tem
Rationale:  Motion to approve the nomination of 
Election of TLN Representative
Rationale:  Motion to approve the nomination of 
Recognition and Announcements
Rationale: 

Regina Peery - Cowboy Up Suicide Prevention Month

Robb Killen - TSPN Regional Suicide Prevention Award

Appreciation to SHHS for leading the pledge and artwork

 

The Good News
Staff Reporting
Rationale:  Lisa Ventura - Discussion on Intellectually Gifted in MCPS
CONSENT ITEMS
Minutes
Attachments:
School Trips
Rationale: 
  1. Spring Hill High School Cross Country     Danville, AL    10/7/17
  2. Culleoka Unit School Senior Class Reward Trip    Pigeon Forge, TN     10/13/17 - 10/15/17
  3. Central High School Marching Band     Muscle Shoals, AL     10/21/17
  4. Mt. Pleasant High School FFA     Indianapolis, IN     10/25/17 - 10/28/17
  5. Hampshire Unit School HOSA     Antioch, TN     10/26/17 - 10/29/17
  6. Spring Hill High School HOSA     Antioch, TN     10/26/17 - 10/29/17
  7. Culleoka Unit School HOSA     Antioch, TN     10/27/17 - 10/29/17
  8. Mt. Pleasant High School FCCLA & HOSA     Antioch, TN     10/27/17 - 10/29/17
  9. Central High School Football Cheerleaders     Florence, AL     10/28/2017
  10. Hampshire Unit School Jr. Beta Club     Nashville, TN     11/19/17 - 11/21/17
  11. Culleoka Unit School Jr. Beta Club     Nashville, TN     11/19/17 - 11/21/17
  12. Mt. Pleasant High School FFA     Gatlinburg, TN     3/25/18 - 3/28/18
  13. Culleoka Middle School Honor Students     St. Louis, MO     4/12/18 - 4/14/18
  14. Hampshire Unit School Spanish Club     Costa Rica     5/26/18 - 6/2/18
  15. Mt. Pleasant High School FFA     Doyle, TN     6/4/18 - 6/8/18

 

Attachments:
Use of Facilities
Rationale: 
  1. Request approval for the Elks Lodge #686 to use the gymnasium and restrooms at Marvin Wright Elementary School on October 14, 2017 from 9:30 am until 12:30 pm for a hoop shoot with all use of facilities fees to be waived.
  2. Request approval for Rite Aid Pharmacy to use the HOSA classroom at Santa Fe Unit School on October 19, 2017 from 3:00 pm until 9:00 pm to offer flu shots for the community with all use of facilities fees to be waived.
  3. Request approval for the Columbia Cycling Club to use the lobby, restrooms, locker rooms, and parking at Mt. Pleasant Middle School on October 21, 2017 from 6:00 am until 5:00 pm for registration and lunch for participants with all use of facilities fees to be waived.
  4. Request approval for the HPES PTO to use Highland Park Elementary School on November 3, 2017 from 4:00 pm until 9:00 pm for a family fall festival with all use of facilities fees to be waived.
  5. Request approval for the E.A. Cox Booster Club to use the lobby, restrooms, and grounds at E.A. Cox Middle School on November 4, 2017 from 6:00 am until 1:00 pm for their 3rd annual cougar 5K with all use of facilities fees to be waived.
  6. Request approval for the Culleoka PTA to use the cafeteria at Culleoka Unit School on November 10, 2017 from 3:00 pm until 8:00 pm for a fall ball dance K-12 with all use of facilities fees to be waived.
  7. Request approval for the Mrs. Tennessee America Pageant to use the auditorium and dressing rooms at Spring Hill Middle School on March 10, 2018 from 8:00 am until 12:00 midnight and March 11, 2018 from 8:00 am until 6:00 pm for the Mrs. Tennessee America Pageant; State preliminary to the Mrs. America Pageant with all use of facilities fees to be applied.
Attachments:
NEW BUSINESS
Instruction
Update on Textbooks
Attachments:
AP Testing
Attachments:
Update on K-2 Resources
Attachments:
Class Sizes
Attachments:
18-19 School Calendar
Attachments:
2017-2023 Strategic Plan
Rationale: 

Topics of discussion:

Deadline for submission of changes by Board members

Discussions on topics in the plan

Next 1/2 day to meet with consultant

Attachments:
OTHER BUSINESS
Superintendent 3% Raise
Rationale:  Recommend approval of a 3% raise for the Superintendent.
Worksession/Board Meeting Day of the Week
Rationale: 

Discussion on looking at:

1.  Staying with worksessions or going back to committees.

2.  Do we want to look at changing meetings to a different day of the week?

DIPLOMA
Speaker(s):  John Carver
Rationale:  DIPLOMA Deployed Devices Update
Attachments:
Board Self Evaluation Results
Attachments:
Community Relations
Rationale:  Discuss and plan for October 16 meeting with the school board members, county commissioners and legislators.
Policies
Final Adoption
Attachments:
Post Proposed Policies the Required Amount of Time
Rationale: 

Policy 3.210 Naming Facilities - current language states proposals to name schools are to be brought to the Board during the regular June Board meeting.  This language limits when schools can be named (only in June).  Proposed language would have proposals brought to the Board by the June Board meeting. The proposed language would allow for proposals to be brought to the Board for approval prior to the June Board meeting if needed.

 

Policy 1.704 Charter Schools - recommend deleting 1.704 and replacing with 1.901 Charter School Applications :  new state laws, PC 307 and 361, increase the charter school application fee and create authorizer fee 

Policy 5.117 Tenure - TSBA re-drafted to simplify language concerning tenure

Policy 6.2011 Voluntary Pre-K Attendance - Policy is necessary in order for MCPS to comply with the terms of the state grant. 

 

Attachments:
Annual Board Review of Policy Manual
Attachments:
Zoning & Facilities
Speaker(s):  Stan Breeden
Capital Projects Report
Speaker(s):  Stan Breeden
Architect's Report
Hewlett Spencer/Bell & Associates Report
Central High School
Attachments:
Marvin Wright Elementary School Addition
Attachments:
Trane Report
Speaker(s):  Stan Breeden
Attachments:
Roof Reports
Speaker(s):  Stan Breeden
Attachments:
Project Cost Report
Speaker(s):  Stan Breeden
Attachments:
Bid #18-015 - Carpet in SHHS Auditorium & WMS Library and Lab
Rationale:  Approval to purchase carpet for SHHS Auditorium & WMS Library and Lab
Bid 18-021 - Routine Maintenance and Inspections of Chillers and BAS - Trane
Rationale:  Approval of Bid 18-021 - Routine Maintenance and Inspections of Chillers and BAS - Trane
GCA Quarterly Purchase Order
Rationale:  Approval of GCA Quarterly Purchase Order
Attachments:
City of Spring Hill Road Development MOU for Mahlon Moore Road Properties
Rationale:  Approval of City of Spring Hill Road Development MOU for Mahlon Moore Road Properties
Purchase of a Kiln at Marvin Wright Elementary School
Rationale:  Approval of the purchase of a Kiln at Marvin Wright Elementary School
Attachments:
Projected Utility Savings
Rationale:  Approval of Budget Amendment using projected utility savings to be used to pay this year's M&V/CEM costs for the Trane Performance Contract
Attachments:
Soil Testing at New Spring Hill Elementary School
Rationale:  Approval of Soil Testing at New Spring Hill Elementary School
Attachments:
Culleoka Unit School - PLTW Classroom
Rationale:  Information on Culleoka Unit School - PLTW Classroom
Attachments:
Donations
Rationale:  Report on Donations
Serve Sunday
Rationale:  Report of churches volunteer work at various schools throughout the county
Attachments:
"Tiger's Den"
Attachments:
Painting of Gym at Highland Park Elementary School
Attachments:
Instructional Low Bids/Purchases Over $10,000.00
Bid #18-009-IN LEAD Conference Registration
Rationale: 

Bid #18-009-IN LEAD Conference Registration

State of TN -- University of Tennessee/UT CLEE - $12,000.00

Fund 141-E-72210-524-000-school location-000

Attachments:
Bid #18-010-IN ACT Statewide Assessment
Rationale: 

Bid #18-010-IN ACT Statewide Assessment

KEY 5

ACT, Inc. - $32,400.00

Fund 141-E-72130-322-000-school location-500

Attachments:
Bid #18-011-IN-CTE Purchase of MacBook Pro Lab
Rationale: 

Bid #18-011-IN-CTE Purchase of MacBook Pro Lab

KEY 7

Apple Inc. - $36,200.00

State contract Number CCN #4694

Fund 142-E-71300-730-501-04040-700

Attachments:
Bid #18-012-IN - CTE Equipment Grant Purchase
Rationale: 

Bid #18-012-IN - CTE Equipment Grant Purchase

KEY 7

RELETECH - $72,000.00

Fund 141-E-71300-730-504-school location #-700

Attachments:
Bid #18-013-IN CTE Equipment Grant Purchase Health Science
Rationale: 

Bid #18-013-IN CTE Equipment Grant Purchase Health Science

KEY 7

Zahourek Systems, Inc. - $42,787.43

Fund 141-E-71300-730-504-school location #-700

Attachments:
Operations Low Bids/Purchases Over $10,000.00
Bid #18-004 - Solid Waste Disposal
Rationale: 

Bid #18-004 – Solid Waste Disposal

Vendor: Waste Solutions of TN

The base amount per haul is $300.00.  The base bid amount per ton is $45.47 with no minimum tonnage requirement.  The haul response time is within 24 hours of notice. 

Operations Funds 141-E-72610-359

Attachments:
Bid #18-014 - Special Needs Buses
Rationale: 

Bid #18-014 – Special Needs Buses

Vendor: Mid-South Bus Center

Grand Total: $193,766.00

Fund 189 – Education Capital Projects upon notice from the Trustee’s office

Attachments:
Bid #18-016 - Purchase of Buses
Rationale: 

Bid # 18-016 – Purchase of Buses

Vendor: Mid-South Bus Center

Grand total amount: $268,656.00

Fund 189 – Education Capital Projects upon notice from the Trustee’s office

This recommendation includes sending a letter of intent of this purchase to Mid-South Bus Center.

Attachments:
Bid #18-017 - Intercom System - Horace O. Porter School at College Hill
Rationale: 

Bid #18-017 – Intercom System – Horace O. Porter School at College Hill

Vendor: Central Knox, Inc. dba Central Technologies, Inc.

Amount: $12,862.00 

Technology Fund 141-E-72250-709-000-05020-000

Attachments:
Bid #18-018 - Camera System - Horace O. Porter at College Hill
Rationale: 

Bid #18-018 – Camera System – Horace O. Porter School at College Hill

Vendor: Central Knox, Inc. dba Central Technologies, Inc.

Amount:$20,601.10

Technology Fund 141-E-72250-709-000-05020-000

Attachments:
Bid #18-019 - Sideline Digital Sign - Columbia Central High School
Rationale: 

Bid #18-019 – Sideline Digital Sign – Central High School

Vendor: Sideline Interactive, LLC

Amount: $12,900.00 

The funds are available in Columbia Central High School Basketball Team funds.

Attachments:
Sale of Surplus Inventory
Attachments:
Finance
Keys to College and Career Readiness: Funding Round 2
Rationale:  Final Fund Balance for available funding, after the 3% test, is $5,867,000.  Round 1 funding from the August Board meeting allocated $1,132, 945.
Attachments:
Allovue Report
Rationale:  Attached is the Allovue report of how much we have spent per-school per-student for the beginning of the 2017-18 school year.
Attachments:
Management Summary
Attachments:
GP Historical Current
Speaker(s):  Eric Parliament
Attachments:
Revenue Report 8-31-17
Speaker(s):  Eric Parliament
Attachments:
Expenditures Report 8-31-17
Speaker(s):  Eric Parliament
Attachments:
Budget Amendments
Attachments:
FYI
Attorney Billing
Superintendent Personnel Report
Executive Committee
Rationale: 
  1. Approved request for Renew Boot Camp to use a vacant classroom or meeting area at Santa Fe Unit School on Tuesday and Thursday beginning August 22, 2017 until May 31, 2018 from 3:15 pm until 4:15 pm for a boot camp exercise class for teachers with all use of facilities fees to be waived.
  2. Approved request for the Spring Hill Arts Center to use the parking lot at Spring Hill Elementary School on September 16, 2017 from 1:00 pm until 8:00 pm for parking for a non-profit art walk event on Main Street of Spring Hill with all use of facilities fees to be waived.
  3. Approved request for Team Worth 2022 to use the softball field at Spring Hill Middle School beginning August 1, 2017 until July 31, 2018 from 3:00 pm until 7:00 pm for softball practice with all use of facilities fees to be waived.
  4. Approved request for Sandrell Services/Columbia Girls Fast Pitch to use the girls’ softball field at Mt. Pleasant High School on Tuesday and Thursday beginning August 2017 until October 2017 from 5:00 pm until 7:30 pm for softball practice with all use of facilities fees to be waived.
  5. Approved request for Blood Assurance to use Santa Fe Unit School on September 13, 2017 from 7:30 am until 2:30 pm for a blood drive with all use of facilities fees to be waived.
  6. Approved request for the Mt. Pleasant Youth Football League to use the football field and restrooms at Mt. Pleasant High School on September 2, 2017, September 9, 2017, September 16, 2017, and October 14, 2017 from 8:30 am until 3:00 pm for football games with all use of facilities fees to be applied.
  7. Approved request for the E.A. Cox Booster Club to use the gymnasium at E.A. Cox Middle School on September 23, 2017 at a time to be announced for a Harlem Wizards fundraiser game with all use of facilities fees to be waived.
  8. Approved request for the Hustle Factory to use the softball field at Spring Hill Middle School for the 2017-2018 school year at times to be announced for 10U baseball team with all use of facilities fees to be waived.
  9. Approved request for the Tennessee Wildlife and Maury County Sheriff Department to use the cafeteria and/or one classroom at Santa Fe Unit School on September 25, 26, 28, 29, 2017 and Mt. Pleasant Middle School on October 9, 10, 12, 13, 2017 from 4:30 pm until 9:00 pm for a hunter safety class with all use of facilities fees to be waived.
Professional Development Travel Expense
September Out-of-State Travel for Instruction
Rationale: 

Instruction out of state travel

Item#

Description

Cost

Other Info

5.4.1

**Travel for Professional Development

$5,158.59

Department of Instruction:

 

Indianapolis, IN--Future Ready/Alliance for Excellence in Education Training

September 24-26, 2017

 

MCPS staff attending listed below:

John Carver, Chief Digital Officer

Kevin Eady, Principal Cox MS (Kevin is replacing Dr. Woodard)

Lisa Ventura, Sup. Special Ed

Carey Powers, Board Member

Roger White, Principal Central HS

Dr. Christine Potts, Principal, Spring Hill HS

Reggie Holmes, Principal, Riverside Elem.

Penny Love, Principal, Culleoka Unit

Dr. Breckon Pennell, Principal, McDowell Elem.

Kelly Myers, Principal, Highland Park Elem.

Jesse Mensinger, Librarian, Whitthorne MS

Sherry Jackson, Librarian, Central HS

 

Attachments:
Donations/Grants
September Donation Summary
Rationale: 

Central High School $500.00 Donation from MRMC to HOSA $500.00

Culleoka Unit School $500.00 Donation from MRMC to HOSA $500.00

Hampshire Unit School $500.00 Donation from MRMC to HOSA $500.00

Highland Park Elementary School $302.41 Donation from Community First Bank & Trust--Math Club $100.00 Donation from the Kula Foundation $2.41 Donation from Columbia Power & Water Systems--Math Club $200.00

Howell Elementary School $6.80 Donation from the Kula Foundation $6.80

Mt. Pleasant High School $500.00 Donation from MRMC to HOSA $500.00

Santa Fe Unit School $500.00 Donation from MRMC to HOSA $500.00

Spring Hill High School $750.00 Donation from MRMC to HOSA $500.00 Donation from McDonald's to Lay Raider Rugby $250.00 $500.00

Whitthorne Middle School $500.00 Donation from MRMC to HOSA $500.00 

Attachments:
2017-18 Organizational Charts
Rationale:  2017-18 organizational charts are attached as information 
Attachments:
Central High School Dollar General Literacy Foundation grant
Rationale: 

Central High School was awarded a $3,000 grant from the Dollar General Literacy Foundation to be used for RTI = Reading + Technology + Inverventions. Teacher Lilian Presson, special education teacher, procured the grant for Central High. There were no matching funds associated with this grant. 

ANNOUNCEMENTS AND COMMUNICATIONS
Speaker(s):  Dr. Marczak
Rationale: 

Monday, October 2-6, 2017 Fall Break

Thursday, October 5, 2017 County Admin 4:30 pm

Tuesday, October 10, 2017 County Budget 4:30 pm

Thursday, October 12, 2017 Board Work Session, HOPSCH 6 pm

Monday, October 17, 2017 County Commission 9:00 am

Thursday, October 26, 2017 Regular Board Meeting, HOPSCH 6 pm

Thursday, November 2, 2017 TSBA Leadership Conference

Friday, November 3-5, 2017 TSBA Leadership Conference & Convention

Monday, November 6, 2017 County Commission 9:00 am

Thursday, November 9, 2017 County Admin 4:30 pm

Thursday, November 9, 2017 Board Work Session, HOPSCH 6 pm

Tuesday, November 14, 2017 Parent/Teacher Conference, Middle 4-7 pm

Thursday, November 16, 2017 Parent/Teacher Conference, High 4-7 pm

Thursday, November 17, 2017 Professional Development, No School

Monday, November 20, 2017 County Commission 6 pm

Monday, November 20-24, 2017 Thanksgiving Break

Wednesday, November 22-24 Central Office Closed

Thursday, November 30, 2017 Board Work Session, HOPSCH 6 pm

 

 

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