Public Meeting Agenda: September 28, 2017 at 6:00 PM - Board Meeting

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September 28, 2017 at 6:00 PM - Board Meeting Agenda

September 28, 2017 at 6:00 PM - Board Meeting
CALL TO ORDER
Welcome
Roll Call
Pledge of Allegiance
Rationale:  Spring Hill Middle School
Moment of Silence
Reminder of Mission
Rationale:  We will provide the educational instruction, tools, and environment for every child to succeed in L.I.F.E., as Life-long learners, Independent thinkers, Fearless innovators and Exemplary citizens.
ADOPT AGENDA
RECOGNITION AND ANNOUNCEMENTS
Rationale: 

Regina Peery - Cowboy Up Suicide Prevention Month

Robb Killen - TSPN Regional Suicide Prevention Award

Appreciation to SHMS for leading the pledge and artwork

Serve Sunday Participants (The Good News)
Rationale: 

Thank you to the congregation members of the churches participating in Serve Sunday:

MAURY HILLS CHURCH

THOMPSON STATION CHURCH – MAIN CAMPUS

THOMPSON STATION CHURCH – COLUMBIA CAMPUS

ALLENSVILLE BAPTIST CHURCH

HAMPSHIRE FIRST BAPTIST CHURCH

RESTORATION CHURCH

ZION PRESBYTERIAN CHURCH

 

Attachments:
MAURY COUNTY EDUCATION ASSOCIATION
PUBLIC DELEGATIONS
STAFF REPORTING
Election of Board Chair
Rationale:  Motion to approve the nomination of Kristin Parker
Election of Board Vice-Chair
Rationale:  Motion to approve nomination of Bettye Kinser as Board Chair
Election of Chair Pro Tem
Rationale:  Motion to approve the nomination of David Moore
Election of TLN Representative
Rationale:  Motion to approve the nomination of Denny Beaver
Election of Sick Bank Trustees
Rationale:  Motion to approve Jim Pennings and Donna Morency
Staff Reporting
Rationale:  Lisa Ventura - Discussion on Intellectually Gifted in MCPS
CONSENT ITEMS
Attachments:
Minutes
Attachments:
School Trips
Rationale: 
  1. Spring Hill High School Cross Country     Danville, AL    10/7/17
  2. Culleoka Unit School Senior Class Reward Trip    Pigeon Forge, TN     10/13/17 - 10/15/17
  3. Spring Hill High School JROTC      Louisville, KY     10/20/17 - 10/21/17
  4. Central High School Marching Band     Muscle Shoals, AL     10/21/17
  5. Mt. Pleasant High School FFA     Indianapolis, IN     10/25/17 - 10/28/17
  6. Hampshire Unit School HOSA     Antioch, TN     10/26/17 - 10/29/17
  7. Spring Hill High School HOSA     Antioch, TN     10/26/17 - 10/29/17
  8. Central High School HOSA     Antioch, TN     10/26/17 - 10/29/17
  9. Culleoka Unit School HOSA     Antioch, TN     10/27/17 - 10/29/17
  10. Mt. Pleasant High School FCCLA & HOSA     Antioch, TN     10/27/17 - 10/29/17
  11. Central High School Football Cheerleaders     Florence, AL     10/28/2017
  12. Hampshire Unit School Jr. Beta Club     Nashville, TN     11/19/17 - 11/21/17
  13. Culleoka Unit School Jr. Beta Club     Nashville, TN     11/19/17 - 11/21/17
  14. Mt. Pleasant High School FFA     Gatlinburg, TN     3/25/18 - 3/28/18
  15. Culleoka Middle School Honor Students     St. Louis, MO     4/12/18 - 4/14/18
  16. Hampshire Unit School Spanish Club     Costa Rica     5/26/18 - 6/2/18
  17. Mt. Pleasant High School FFA     Doyle, TN     6/4/18 - 6/8/18

 

Attachments:
Use of Facilities
Rationale: 
  1. Request approval for the Elks Lodge #686 to use the gymnasium and restrooms at Marvin Wright Elementary School on October 14, 2017 from 9:30 am until 12:30 pm for a hoop shoot with all use of facilities fees to be waived.
  2. Request approval for Rite Aid Pharmacy to use the HOSA classroom at Santa Fe Unit School on October 19, 2017 from 3:00 pm until 9:00 pm to offer flu shots for the community with all use of facilities fees to be waived.
  3. Request approval for the Columbia Cycling Club to use the lobby, restrooms, locker rooms, and parking at Mt. Pleasant Middle School on October 21, 2017 from 6:00 am until 5:00 pm for registration and lunch for participants with all use of facilities fees to be waived.
  4. Request approval for the HPES PTO to use Highland Park Elementary School on November 3, 2017 from 4:00 pm until 9:00 pm for a family fall festival with all use of facilities fees to be waived.
  5. Request approval for the E.A. Cox Booster Club to use the lobby, restrooms, and grounds at E.A. Cox Middle School on November 4, 2017 from 6:00 am until 1:00 pm for their 3rd annual cougar 5K with all use of facilities fees to be waived.
  6. Request approval for the Culleoka PTA to use the cafeteria at Culleoka Unit School on November 10, 2017 from 3:00 pm until 8:00 pm for a fall ball dance K-12 with all use of facilities fees to be waived.
  7. Request approval for the Mrs. Tennessee America Pageant to use the auditorium and dressing rooms at Spring Hill Middle School on March 10, 2018 from 8:00 am until 12:00 midnight and March 11, 2018 from 8:00 am until 6:00 pm for the Mrs. Tennessee America Pageant; State preliminary to the Mrs. America Pageant with all use of facilities fees to be applied.
Attachments:
NEW BUSINESS
Instruction
Update on Textbooks
Attachments:
AP Testing
Attachments:
Update on K-2 Resources
Attachments:
Class Sizes
Attachments:
18-19 School Calendar
Attachments:
Academic Intervention Funding Approval for Central High School and Spring Hill High School
Rationale:  Academic Intervention Funding approval for Central and Spring Hill High School.
Attachments:
2017-2023 Strategic Plan
Rationale: 

Topics of discussion:

Deadline for submission of changes by Board members

Discussions on topics in the plan

Next 1/2 day to meet with consultant

Attachments:
OTHER BUSINESS
Superintendent 3% Raise
Rationale:  Recommend approval of a 3% raise for the Superintendent.
Worksession/Board Meeting Day of the Week
Rationale: 

Discussion on looking at:

1.  Staying with worksessions or going back to committees.

2.  Do we want to look at changing meetings to a different day of the week?

DIPLOMA
Speaker(s):  John Carver
Rationale:  DIPLOMA Deployed Devices Update
Attachments:
Board Self Evaluation Results
Attachments:
Community Relations
Rationale:  Discuss and plan for October 16 meeting with the school board members, county commissioners and legislators.
Policies
Final Adoption
Attachments:
Post Proposed Policies the Required Amount of Time
Rationale: 

Policy 3.210 Naming Facilities - current language states proposals to name schools are to be brought to the Board during the regular June Board meeting. Proposed language would allow proposals for new facilities to be brought to the Board by the June Board meeting if exigent circumstances existed. Added County Mayor under Building Dedication and Plaques (page 3 line 20).

Policy 1.704 Charter Schools - recommend deleting 1.704 and replacing with 1.901 Charter School Applications :  new state laws, PC 307 and 361, increase the charter school application fee and create authorizer fee 

Policy 5.117 Tenure - TSBA re-drafted to simplify language concerning tenure

Policy 6.2011 Voluntary Pre-K Attendance - Policy is necessary in order for MCPS to comply with the terms of the state grant. 

 

Attachments:
Annual Board Review of Policy Manual
Attachments:
Zoning & Facilities
Speaker(s):  Stan Breeden
New Spring Hill Elementary and Middle School Design
Bid #18-015 - Carpet in SHHS Auditorium & WMS Library and Lab
Rationale:  Approval to purchase carpet for SHHS Auditorium & WMS Library and Lab
Bid 18-021 - Routine Maintenance and Inspections of Chillers and BAS - Trane
Rationale:  Approval of Bid 18-021 - Routine Maintenance and Inspections of Chillers and BAS - Trane
GCA Quarterly Purchase Order
Rationale:  Approval of GCA Quarterly Purchase Order
Attachments:
City of Spring Hill Road Development MOU for Mahlon Moore Road Properties
Rationale:  Approval of City of Spring Hill Road Development MOU for Mahlon Moore Road Properties
Purchase of a Kiln at Marvin Wright Elementary School
Rationale:  Approval of the purchase of a Kiln at Marvin Wright Elementary School
Attachments:
Projected Utility Savings
Rationale:  Approval of Budget Amendment using projected utility savings to be used to pay this year's M&V/CEM costs for the Trane Performance Contract
Attachments:
Soil Testing at New Spring Hill Elementary School
Rationale:  Approval of Soil Testing at New Spring Hill Elementary School
Attachments:
Culleoka Unit School - PLTW Classroom
Rationale:  Information on Culleoka Unit School - PLTW Classroom
Attachments:
Bond Premium Allocation List
Speaker(s):  Stan Breeden
Rationale:  The County Commission has requested a detail list of Facilities needs in the range of $5mil-$9mil.  There is a possibility of getting a premium on the bond, going to sale on October 3rd, to fund the two new schools in Spring Hill for $65.5mil.
Attachments:
Instructional Low Bids/Purchases Over $10,000.00
Bid #18-009-IN LEAD Conference Registration
Rationale: 

Bid #18-009-IN LEAD Conference Registration

State of TN -- University of Tennessee/UT CLEE - $12,000.00

Fund 141-E-72210-524-000-school location-000

Attachments:
Bid #18-010-IN ACT Statewide Assessment
Rationale: 

Bid #18-010-IN ACT Statewide Assessment

KEY 5

ACT, Inc. - $32,400.00

Fund 141-E-72130-322-000-school location-500

Attachments:
Bid #18-011-IN-CTE Purchase of MacBook Pro Lab
Rationale: 

Bid #18-011-IN-CTE Purchase of MacBook Pro Lab

KEY 7

Apple Inc. - $36,200.00

State contract Number CCN #4694

Fund 142-E-71300-730-501-04040-700

Attachments:
Bid #18-012-IN - CTE Equipment Grant Purchase
Rationale: 

Bid #18-012-IN - CTE Equipment Grant Purchase

KEY 7

RELETECH - $72,000.00

Fund 141-E-71300-730-504-school location #-700

Attachments:
Bid #18-013-IN CTE Equipment Grant Purchase Health Science
Rationale: 

Bid #18-013-IN CTE Equipment Grant Purchase Health Science

KEY 7

Zahourek Systems, Inc. - $42,787.43

Fund 141-E-71300-730-504-school location #-700

Attachments:
Operations Low Bids/Purchases Over $10,000.00
Bid #18-004 - Solid Waste Disposal
Rationale: 

Bid #18-004 – Solid Waste Disposal

Vendor: Waste Solutions of TN

The base amount per haul is $300.00.  The base bid amount per ton is $45.47 with no minimum tonnage requirement.  The haul response time is within 24 hours of notice. 

Operations Funds 141-E-72610-359

Attachments:
Bid #18-014 - Special Needs Buses
Rationale: 

Bid #18-014 – Special Needs Buses

Vendor: Mid-South Bus Center

Grand Total: $193,766.00

Fund 189 – Education Capital Projects upon notice from the Trustee’s office

Attachments:
Bid #18-016 - Purchase of Buses
Rationale: 

Bid # 18-016 – Purchase of Buses

Vendor: Mid-South Bus Center

Grand total amount: $268,656.00

Fund 189 – Education Capital Projects upon notice from the Trustee’s office

This recommendation includes sending a letter of intent of this purchase to Mid-South Bus Center.

Attachments:
Bid #18-017 - Intercom System - Horace O. Porter School at College Hill
Rationale: 

Bid #18-017 – Intercom System – Horace O. Porter School at College Hill

Vendor: Central Knox, Inc. dba Central Technologies, Inc.

Amount: $12,862.00 

Technology Fund 141-E-72250-709-000-05020-000

Attachments:
Bid #18-018 - Camera System - Horace O. Porter at College Hill
Rationale: 

Bid #18-018 – Camera System – Horace O. Porter School at College Hill

Vendor: Central Knox, Inc. dba Central Technologies, Inc.

Amount:$20,601.10

Technology Fund 141-E-72250-709-000-05020-000

Attachments:
Bid #18-019 - Sideline Digital Sign - Columbia Central High School
Rationale: 

Bid #18-019 – Sideline Digital Sign – Central High School

Vendor: Sideline Interactive, LLC

Amount: $12,900.00 

The funds are available in Columbia Central High School Basketball Team funds.

Attachments:
Sale of Surplus Inventory
Attachments:
Finance
Keys to College and Career Readiness: Funding Round 2
Rationale:  Final Fund Balance for available funding, after the 3% test, is $5,867,000.  Round 1 funding from the August Board meeting allocated $1,132, 945.
Attachments:
Allovue Report
Rationale:  Attached is the Allovue report of how much we have spent per-school per-student for the beginning of the 2017-18 school year.
Attachments:
Management Summary
Attachments:
GP Historical Current
Speaker(s):  Eric Parliament
Attachments:
Revenue Report 8-31-17
Speaker(s):  Eric Parliament
Attachments:
Expenditures Report 8-31-17
Speaker(s):  Eric Parliament
Attachments:
Budget Amendments
Attachments:
FYI
Announcements of Dates to Remember
Rationale: 

Monday, October 2-6, 2017 Fall Break

Monday, October 9, 2017 Board Work Session, HOPSCH 6:00 pm

Thursday, October 12, 2017 Strategic Town Hall Meeting, CHS 6:00 pm

Thursday, October 16, 2017 Finance Town Hall, MPHS 3:00 pm

Monday, October 16, 2017 Board Work Session, HOPSCH 6:00 pm (tentative)

Tuesday, October 17, 2017 Finance Town Hall, CHS 3:00 pm

Tuesday, October 17, 2017 Redistricting Task Force, HOPSCH 4:30 pm 

Thursday, October 19, 2017 Naming Committee, HOPSCH 5:00 pm

Thursday, October 19, 2017 Strategic Plan Town Hall, MPMS 6:00 pm

Monday, October 23, 2017 Finance Town Hall, SHHS 3:00 pm

Thursday, October 26, 2017 Strategic Plan Town Hall, SHHS 6:00 pm

Monday, October 30, 2017 Regular Board Meeting HOPSCH 6:00 pm

 

Attorney Billing (Confidential)
Donations
Rationale: 

DONATION SUMMARY FOR SEPTEMBER 2017

TOTAL DONATIONS                             $3,559.21

Central High School                        500.00

Culleoka Unit School                       500.00

Hampshire Unit School                    500.00

Highland Park Elementary School     302.41

Howell Elementary School                   6.80

Mt. Pleasant High School                 500.00

Santa Fe Unit School                       500.00

Spring Hill High School                    750.00

Whitthorne Middle School                500.00

**Correction to the July MPHS Donations Report--Cheerleading Donations - $527.75 were reported as anonymous donations by the school in June, then in July the donations were reported again as the paperwork had been turned into the school with names). The correct amount for MPHS July donations should be $507,739.57

 

**See the agenda attachment for individual donation listing

Attachments:
Personnel Report
Attachments:
September Instructional Travel
Attachments:
ADJOURN
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