Public Meeting Agenda: November 13, 2017 at 6:00 PM - BOE Work Session

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November 13, 2017 at 6:00 PM - BOE Work Session Agenda

November 13, 2017 at 6:00 PM - BOE Work Session
1. CALL TO ORDER
1.1. Roll Call
2. CONSENT ITEMS
2.1. Minutes
Attachments:
2.2. School Trips
2.3. Use of Facilities
Rationale: 

 

  1. Request approval for Cub Scouts Pack 351 to use the gymnasium at Marvin Wright Elementary School on December 5, 2017, January 9, 2018, February 6 & 13, 2018, March 6 & 13, 2018, April 3 & 10, 2018 from 6:00 pm until 7:00 pm for cub scout meetings with all use of facilities fees to be waived.
  2. Request approval for the Columbia Parks & Recreation Department to use the cafeteria at Riverside Elementary School on December 9, 2017 from 8:30 am until 4:00 pm for picture day for the Youth Basketball League with all use of facilities fees to be waived.
3. NEW BUSINESS
3.1. Instruction
3.1.1. Power School and Standards
Attachments:
3.1.2. Proposed 18-19 School Calendar
Rationale:  See agenda for the calendar attachment
Attachments:
3.1.3. Proposed 19-20 School Calendar
Rationale:  See agenda for the calendar attachment
Attachments:
3.1.4. 2017 -18 Textbook Committee
Rationale: 

Elementary Science:

Kristy Brown                      K - 4th                               Hampshire Unit School

Monica Sandrel                   K - 4th                               McDowell Elementary School

Christina Davidson              K - 4th                               Brown Elementary School

Maegan Carroll                   K - 4th                               Spring Hill Elementary School

Suzanna White                   K - 4th                               Wright Elementary School

Susan Campbell                 Parent Rep                        Hampshire Unit School                           

Middle School Science:

Casie Cox                          5th - 8th                             Culleoka Unit School

Keri Huffstutler                   5th - 8th                              Spring Hill Middle School

Alana Colvett                     5th - 8th                              Hampshire Unit School

Joe Cornelius                     5th - 8th                              Cox Middle School

Deana Hall                        5th - 8th                              Mt. Pleasant Middle School

Taylor Bonds                     5th - 8th                             Whitthorne Middle School

Sara Ressinger                             Parent Rep                        Cox Middle School

 

High School Science:

Jennifer Creech                  9th – 12th                            Central High School

Misti Grooms                      9th – 12th                            Mt. Pleasant High School

Justin Wilbanks                  9th – 12th                           Hampshire Unit School

Wanda White                      Parent Rep                        Mt. Pleasant High School

 

Health/PE/Wellness (Elementary, Middle, High)

Darah Owens                     K - 12th                             Hampshire Unit School

Sheryl Sweeney                  5th – 8th                            Cox Middle School

John Bryant                        5th – 8th                             Whitthorne Middle School

Hal Murrell                        9th – 12th                            Central High School

Derek Boyd                       9th – 12th                           Mt. Pleasant High School

Rachel Patton                     Parent Rep                        Whitthorne Middle School

 

Fine Arts (Elementary, Middle, High)

 

Art (Elementary, Middle, High)

Nichole Dawson                 K – 4th                              Mt. Pleasant Elementary School

Cindy Clark                        K – 4th                              Howell Elementary School

Renee Gary                       9th – 12th                           Central High School

Cheryl Jelonek                    5th – 8th                            Mt. Pleasant Middle School

Lianne Ruppel                    9th – 12th                           Mt. Pleasant High School

Rachel Hurt                       Parent Rep                        Mt. Pleasant Middle School

 

Music (Elementary, Middle, High)

Robert Applegate               K – 4th                              Mt. Pleasant Elementary School

Nicole Stimmel                     K – 4th                              McDowell Elementary School

Meagan Hills                       5th – 8th                             Spring Hill Middle School

Drew Givan                       9th – 12th                                             Central High School

Cord Martin                       5th - 8th                               Whitthorne Middle School

Sam Stough                      9th – 12th                           Mt. Pleasant High School

Adrian Dawson                   Parent Rep                        Central High School

                                                

Theatre Arts, Dance (Elementary, Middle, High)

Kim Sutton                        K – 12th                                               Culleoka Unit School

Josh Davis                         5th – 8th                             Cox Middle School

Lori Joffs                          9th – 12th                           Mt. Pleasant High School

Curtis Butler                      5th – 8th                            Mt. Pleasant Middle School

Willie Webster                   Parent Rep                        Mt. Pleasant Middle School            

 

CTE Health Science Arts -Anatomy & Physiology

Lori Brown                        CTE Supervisor                  Central Office

Jacki VanWormer               9th – 12th                            Mt. Pleasant High School

Letitia Reaves                    9th – 12th                            Spring Hill High School

Barbara James                   Parent Rep                        Spring Hill High School

                                     

Arts, A/V Technology & Communications

Lori Brown                        CTE Supervisor                  Central Office

Dan Bell                            9th – 12th                            Central High School

Tim Wood                         9th – 12th                           Central High School

Cathy Coffie                      Parent Rep (A/V)                Central High School

Wendilyn Printy-Barton        Parent Rep (Digital Arts)       Central High School

Attachments:
4. Finance
4.1. Allovue Presentation
Speaker(s):  Rosalyn Curato
4.2. Budget Amendments
Speaker(s):  Karen Gagliano
Attachments:
4.3. 16-17 Audit Discussion
Speaker(s):  Eric Parliament
4.4. Local Government Response
Attachments:
4.5. Cash Flow and Fund Balance Analysis
Attachments:
4.6. Keys to College and Career Readiness Round 2 funding
Rationale: 

Approval of purchase of items for Keys Round 2 funding in the amount of $620,000.

Notes:

Round 1 funding was already approved at a total of $1,132,945.

The total costs of Round 1 and 2 funding totals $1,752,945

Attachments:
4.6.1. K thru 2 Instructional Materials - Bid 18-019-IN
Rationale: 

K thru 2 Instructional Materials - Bid 18-019-IN

ELA - Wit and Wisdom (Great Minds)          $  92,337.57

ELA - Scholastic (mentor texts)                  $268,305.40

Math - Eureka Math (Great Minds)              $  84,859.73

Professional Development                          $  13,500.24

TOTAL COST                                             $459,002.94

Aligned with Keys 1 and 2

Funding Source - KEYS FUND BALANCE ACCOUNT 141-Q-34655-000-location

Attachments:
4.6.2. AP Testing for 17-18 SY
Speaker(s):  Dr. Ron Woodard
Rationale: 

Bid 18-018-IN CollegeBoard AP Testing

Reason:  Requesting funding to pay for AP testing for students

Cost:  $61,625.00

Account:  141-Q-34655-location number

Purchase is aligned with Key 7

Vendor:  CollegeBoard

 

 

Attachments:
5. OTHER BUSINESS
5.1. Strategic Planning
Rationale: 

Notes to date:

Three Town Halls were hosted during the month of October:

10/12 at CHS

10/19 at MPMSVPA

10/26 at SHHS

Online portal will be open through 11/10 to collect information from residents/employees that couldn't make the sessions or from those that have further input.

All input to date has been shared with Rebecca MacFarlane and revisements should be ready for the December worksession.

5.2. Board Self-Evaluation
Attachments:
5.3. Information Session for Prospective Board Members
Attachments:
5.4. Cell Phone Policy
Attachments:
5.5. Organizational Chart
Attachments:
5.6. Bus Advertising Revenue Recommendation
Attachments:
5.7. Policies
5.7.1. Final Adoption
Rationale: 

 

 

5.7.2. Policies To Post
Rationale: 

Policy 5.110   Compensation Guides and Contracts: support staff employees are at will and do not receive contracts for employment.  Language changed in policy to reflect this.  Asking to waive 30 day posting and make effective immediately.

                   

Policy 1.400   School Board Meetings; language changed to reflect proposed schedule for work sessions and meetings- proposed schedule attached.

Attachments:
5.7.3. Policy Review
Rationale: 

Policies 4.100-4.408 

5.8. Zoning & Facilities
Speaker(s):  Stan Breeden
5.8.1. Capital Projects Report
Speaker(s):  Stan Breeden
5.8.1.1. Hewlett Spencer/Bell & Associates Report
5.8.1.1.1. Central High School
Attachments:
5.8.1.2. Trane Report
Speaker(s):  Stan Breeden
Attachments:
5.8.1.3. Roof Reports
Speaker(s):  Stan Breeden
Attachments:
5.8.1.4. Project Cost Report
Speaker(s):  Stan Breeden
Attachments:
5.8.2. Project Schedules for New Schools in Spring Hill
Rationale:  Approval of the attached project schedules for the new elementary school and
new middle school to be built on the property on Mahlon Moore Road.
Attachments:
5.8.3. New Spring Hill Middle School Schematic Design
Rationale:  Approval of the schematic design for the new middle school to be located on
the property on Mahlon Moore Road and approval of the Letter of Agreement
(Amendment 006) to authorize ESa to proceed with completion of design development through
construction documents at a cost of $1,120,974.00 using funds are available in Fund 177 Capital
Outlay – New Spring Hill Schools.
Attachments:
5.8.4. Addition to Spring Hill High School - Resubmitted from October Board Meeting
Rationale:  Addition to Spring Hill High School - resubmitted as per School Board Member's request
Attachments:
5.8.5. Redistricting Task Force Recommendation
Rationale:  Approval of the redistricting plan submitted by the Redistricting Task Force Committee to be implemented for the 2019-2020 school year.
Attachments:
5.8.6. Naming of New Schools
Rationale: 

The ad-hoc naming committee offers the following recommendations to the School Board for the naming of the new elementary school and new middle school to be built on Mahlon Moore Road:

     • Use same name for both

     • Recommended names:

          1. Battle Creek – unanimous
          2. Creekside – 4 votes
          3. Oak Hill – 4 votes
          4. Farmingdale – 3 votes
          5. Stone Ridge – 3 votes

Once the names have been approved by the School Board, the committee will reconvene to select
mascots and school colors to be recommended to the Superintendent.

Attachments:
5.8.7. Bid #18-006 - HVAC Filter Replacement
Attachments:
5.8.8. Bid #18-025 - Annual Bleacher Inspections
Rationale:  Approval of contracting the services of Bleacher and Seats to perform annual bleacher and grandstand inspections in the amount of $10,200.00 using available funds in fund 141 Operation of Plant.
Attachments:
5.8.9. Bid #15-074 - Water Treatment Service
Rationale:  Approval of an additional six months of water treatment service from Aquaphase in the amount not to exceed $20,000.00 using funds available in Fund 141 Maintenance of Plant.
Attachments:
5.8.10. Grass Mowing Contract
Rationale:  Approval to rebid the entire grass mowing contract.
Attachments:
5.9. Instructional Low Bids/Purchases Over $10,000.00
5.9.1. Bid 18-020-IN Renewal PowerSchool Learning Management System
Rationale: 

Bid 18-020-IN Renewal PowerSchool Learning Management System

Renewal of PowerSchool Learning Management System.  This software is needed to make 1 to 1 happen for teachers and students.  This is vital for unifying the curriculum.

Fund Account:  141-E-72210-399-000-Location number-key #

Amount:  $39,600.00

Keys impacted are 1 thru 7

 

Attachments:
5.9.2. Bid # 18-021-IN Special Ed. Contracted Services
Rationale: 

Bid # 18-021-IN Special Ed. Contracted Services

Contract with Special Ed and Katinna Rains for School Psychology services county-wide

Fund Account:  142-904-71200-399-00000-000

Amount:  Estimated total $32,000.00

No Key is impacted with this purchase.

Attachments:
5.10. Operations Low Bids/Purchases Over $10,000.00
5.10.1. Bid #18-024 - Sideline Digital Sign - Central High School
Rationale: 

Bid #18-024 - Sideline Digital Sign - Central High School

Vendor: Sideline Interactive, LLC

Amount: $20,600.00

TIPS Cooperative Purchasing Agreement Contract #160903 - Scoreboards & Services

The funds are available in Columbia Central High School Basketball Team funds.

Attachments:
5.11. FYI
5.11.1. Attorney Billing
5.11.2. Superintendent Personnel Report
5.11.3. Donations
Rationale: 

Rationale for BOE Agenda


Donation Summary for November           1,960.72

Brown Elementary                         103.00
Spring Hill Elementary School         157.72
Spring Hill High School                   700.00
Spring Hill Elementary School       1,000.00

See agenda attachment for a detailed listing

Attachments:
5.11.4. Executive Approvals
Rationale: 
  1. Approved request for TN Elite Football to use the football field, press box, and bathrooms at Mt. Pleasant High School on October 17, 19, 24, 28, 29, 2017 and November 2, 7, 9, 14, 16, 21, 28, 30, 2017 from 8:00 am until 10:00 pm for football practice and football bowl game with all use of facilities fees to be applied.
  2. Approved request for the Riverside PTO to use the parking lot at Riverside Elementary School on October 27, 2017 from 5:30 pm until 8:00 pm for a trunk or treat with all use of facilities fees to be waived.
  3. Approved request for the Columbia Parks and Recreation Department to use the cafeteria at Riverside Elementary School on Tuesdays and Thursdays beginning September 7, 2017 until May 31, 2018 from 5:30 pm until 8:00 pm for line dancing class with all use of facilities fees to be waived.
5.11.5. November Instructional Travel
Rationale:  November Travel for the Instructional Department
Special Education       $4,865.60
Instruction                    $634.96

see agenda attachment for full details
Attachments:
5.11.6. Grants
Attachments:
5.12. Food Service
Rationale:  BA112717A
Attachments:
6. ANNOUNCEMENTS AND COMMUNICATIONS
6.1. Reminder of Scheduled Meetings and Closings
Rationale: 

Reminder of Scheduled Meetings and Closings:

Wednesday, December 6, 2017 Board Work Session 6:00 pm

Friday, December 15, 2017 Early Dismissal

Monday, December 18, 2017 - Tuesday, January 2, 2018 Winter Break 

Monday, December 18, 2017 Regular Board Meeting 6:00 pm

Friday, December 22, 2017 Central Office Closed

Monday, December 25, 2017 Central Office Closed

Friday, December 29, 2017 Central Office Closed

Monday, January 1, 2018 Central Office Closed

Tuesday, January 2, 2018 PD for Teachers

Wednesday, January 3, 2018 Students Return

7. ADJOURN
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