Public Meeting Agenda: January 8, 2018 at 6:00 PM - BOE Work Session

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January 8, 2018 at 6:00 PM - BOE Work Session Agenda

January 8, 2018 at 6:00 PM - BOE Work Session
1. CALL TO ORDER
Rationale:  Pledge of Allegiance and Artwork provided by Highland Park Elementary School
1.1. Roll Call
2. CONSENT ITEMS
2.1. Minutes
2.2. School Trips
Rationale: 
  1. Central High School Football Cheerleaders     Orlando, FL     February 8-12-2018
  2. Culleoka Unit School HOSA     Chattanooga, TN     March 24-28, 2018
2.3. Use of Facilities
Rationale: 
  1. Request approval for Remote Area Medical to use Whitthorne Middle School on July 13-15, 2018 from 8:00 am on January 13 until 5:00 pm on January 15 for a free health and dental clinic with all use of facilities fees to be waived.

 

3. COMMITTEE REPORTS
3.1. Policies
3.1.1. Final Adoption
Rationale: 

Policy 1.206 Board Member Compensation; language changed to reflect new work session format

 

Attachments:
3.1.2. Post proposed policies the required amount of time
Rationale: 

Policy 5.302  Sick Leave - language from Administrator Handbook concerning sick days for administrators

 

Policy 5.310   Vacations and Holidays -  language from Administrator Handbook concerning vacation days for administrators

 

Attachments:
3.1.3. Annual Board Review
Rationale: 

Section 4 Instruction - Policy 4.600 Grading System and Policy 4.603 Promotion and Retention are currently being revised and will be proposed with changes at the February 2018 Board Meeting.  All other policies attached have been reviewed. 

 

Section 5 Personnel - Policy 5.310 Vacation and Holidays and Policy 5.302 Sick Leave submitted under proposed policies.  All other policies attached have been reviewed.

Attachments:
3.2. Zoning & Facilities
Speaker(s):  Stan Breeden
3.2.1. Capital Projects Report
Speaker(s):  Stan Breeden
3.2.1.1. Architect's Report
3.2.1.1.1. ESa Architect Report
Speaker(s):  Stan Breeden
Attachments:
3.2.1.2. Hewlett Spencer/Bell & Associates Report
3.2.1.2.1. Central High School
Attachments:
3.2.1.2.2. Battle Creek Elementary School
Attachments:
3.2.1.2.3. Battle Creek Middle School
Attachments:
3.2.1.3. Trane Report
Speaker(s):  Stan Breeden
Attachments:
3.2.1.4. Roof Reports
Speaker(s):  Stan Breeden
Attachments:
3.2.1.5. Project Cost Report
Speaker(s):  Stan Breeden
Attachments:
3.2.2. MWES Final Accounting
Rationale:  FYI - MWES Final Accounting
Attachments:
3.2.3. Quarterly Review - GCA Report
Rationale:  Quarterly Review - GCA Report
Attachments:
3.2.4. EESI Loan Agreement
Rationale:  Approval of EESI Loan Agreement
Attachments:
3.2.5. Foundation GMP for Battle Creek Elementary School and Battle Creek Middle School
Rationale:  The Foundation GMP for the two schools will be completed on January 18, 2018 and presented for approval at the January 29, 2018 School Board meeting.
3.2.6. Spring Hill High School Addition Budget
Rationale:  Spring Hill High School Addition Budget
Attachments:
3.2.7. Bid #18-026 - Contracted Grounds Maintenance
Rationale: 

Approval of Bid #18-026 - Contracted Grounds Maintenance

Fund:  141 Operation of Plant - Other Contracted Services

Attachments:
3.2.8. Bid #18-030 - Boiler Replacement - MPHS Bid #18-031 - Chiller Repairs - MPES
Rationale: 

Approval of:

Bid #18-030 - Boiler Replacement - MPHS
Bid #18-031 - Chiller Repairs - MPES

Fund:  141 Capital Projects for 2017 - 2018.

Attachments:
3.2.9. Door Replacement at SHHS
Rationale:  Approval of the replacement of doors and associated hardware to be replaced at Spring Hill High School using funds available in fund 177 Capital Outlay School Improvement funds.
Attachments:
3.2.10. Request to County Highway
Rationale:  FYI Request to County Highway
Attachments:
3.2.11. Public Comment for Redistricting Proposal
Rationale:  The attachment is available on the district's website.  It has been publicized that the School Board will take public comment on the redistricting proposal at the January and February work sessions.
Attachments:
4. NEW BUSINESS
4.1. Instruction
4.1.1. Imagination Schools
Speaker(s):  Dr. Ron Woodard
Attachments:
4.1.2. Academic Timeline
Speaker(s):  Dr. Ron Woodard
Attachments:
4.1.3. Cell Phone Policy
Speaker(s):  Dr. Woodard
Attachments:
5. OTHER BUSINESS
5.1. Instructional Low Bids/Purchases Over $10,000.00
5.1.1. Annual Lease Payments for DIPLOMA Computers
Speaker(s):  Mr. Carver
Rationale: 

Lease Payments for DIPLOMA Computers

Funds are available in 141 E 72810 701 and 141 E 72810 709

Amount $797,610.46

Keys 1 thru 7

Vendor Lenovo

Attachments:
5.2. Operations Low Bids/Purchases Over $10,000.00
5.2.1. Bid 18-028 - Purchase of Maintenance Vehicle
Rationale: 

Bid 18-028 - Purchase of Maintenance Vehicle

Vendor: Wilson County Motors

Amount: $28,192.06

Account: Maintenance Fund 141-E-72620-717-000-00000-000

Statewide Contract #209 – Vehicles, Contract # 56443 

Attachments:
5.2.2. Bid 18-029 - Intercom System - SHES
Rationale: 

Bid 18-029 - Intercom System - SHES

Vendor: Central Technologies

Amount: $15,000.00

Account: Spring Hill Elementary School’s Restricted Fund Account L00920823

Anderson County RFP# 4622

 

Attachments:
5.3. Finance
Speaker(s):  Karen Gagliano
5.3.1. November Financial Report
Rationale:  November Financial Report
Attachments:
5.3.1.1. Receding Budget Amendment #7011
Rationale:  Receding Budget Amendment #7011
Attachments:
5.3.1.2. Budget Amendment #7049
Rationale:  Budget Amendment #7049
Attachments:
5.3.2. Budget Amendments
Rationale: 
  • BA 7023
  • BA 7028
  • BA 7029
  • BA 7047
  • BA 7048
  • BA 7050
  • BA 7051
  • BA 7052
Attachments:
5.3.2.1. Budget Amendment #7054
Speaker(s):  Mr. Carver
Rationale: 

BA number 7054

DIPLOMA Computer Leases

Funds available in 141 E 72810 709

Amount of purchase $300,000.00

KEYS 1 thru 7

 

Attachments:
5.3.3. Board Policy 2.201 Line Item Transfer Authority
Speaker(s):  Karen Gagliano
Rationale:  Board Policy 2.201
Attachments:
5.3.4. Discussion on FY19 budget priorities
5.4. FYI
5.4.1. Attorney Billing
5.4.2. Superintendent Personnel Report
5.4.3. Donations
Rationale: 

Total Donations                     $14,160.00

Spring Hill Elementary School    $11,100.00

Spring Hill High School              $ 3,060.00  

5.4.4. Executive Approvals
5.4.5. Instructional Travel
Attachments:
5.4.6. Operations Travel
5.4.7. Grants
5.4.7.1. Spring Hill Elementary Eco Green Grant
Attachments:
5.5. Attorney/Client Meeting
6. ANNOUNCEMENTS AND COMMUNICATIONS
6.1. Reminder of Scheduled Meetings and Closings
Rationale: 

Reminder of Scheduled Meetings and Closings:

Monday, January 15, 2018 Martin Luther King Day, No School, Central Office Closed

Monday, January 29, 2018 Regular Board Meeting at Horace O. Porter School, 6:00 pm

Monday, February 12, 2018 Board Work Session, present first draft of Food Service budget; if no further work to be done, approve at February 26, 2018 Regular Board Meeting; discussion on draft capital budget. 6:00 pm, HOPCH

Monday, February 26, 2018 Regular Board Meeting 6:00 pm, HOPCH

7. ADJOURN
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