Public Meeting Agenda: February 12, 2018 at 6:00 PM - BOE Work Session

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February 12, 2018 at 6:00 PM - BOE Work Session Agenda

February 12, 2018 at 6:00 PM - BOE Work Session
CALL TO ORDER
Rationale:  Pledge of Allegiance and Artwork provided by Mt. Pleasant High School
Roll Call
PUBLIC COMMENT FOR REDISTRICTING PROPOSAL
Rationale:  The attachment is available on the district's website.  It has been publicized that the School Board will take public comment on the redistricting proposal at the January and February work sessions.
Attachments:
CONSENT ITEMS
Minutes
Attachments:
School Trips
Rationale: 
  1. Spring Hill High School DECA     Chattanooga, TN     March 7-10, 2018
  2. Mt. Pleasant High School FBLA     Chattanooga, TN     March 11-14, 2018
  3. Spring Hill High School Skills USA     Chattanooga, TN     March 18-21, 2018
  4. Central High School FCCLA     Chattanooga, TN     March 21-23, 2018
  5. Central High School NJROTC     Pensacola, FL     March 22-26, 2018
  6. Spring Hill High School Mock Trial     Nashville, TN     March 23-24, 2018
  7. Central High School FFA     Gatlinburg, TN     March 25-28, 2018
  8. Culleoka Unit School FFA     Gatlinburg, TN     March 25-28, 2018
  9. Hampshire Unit School FFA     Gatlinburg, TN     March 25-28, 2018
  10. Santa Fe Unit School FFA     Gatlinburg, TN     March 25-28, 2018
  11. Culleoka Unit School HOSA     Chattanooga, TN     March 25-28, 2018
  12. Spring Hill High School HOSA     Chattanooga, TN     March 25-28, 2018
  13. Spring Hill High School Baseball     Sevierville, TN     March 28-31, 2018
  14. Culleoka Unit School Baseball     Chattanooga, TN     March 29-31, 2018
  15. Central High School Band/Choir - Winter Guard     Bowling Green, KY     April 7, 2018
  16. Spring Hill High School Band/Choir - Color Guard    Bowling Green, KY     April 7, 2018
  17. Spring Hill High School Band/Choir - Percussion     Bowling Green, KY     April 8, 2018
  18. Whittorne Middle School 5th & 6th Honors Trip     Santa Claus, IN     April 28, 2018
  19. Spring Hill Middle School Band/Choir     Pigeon Forge, TN     May 3-4, 2018
  20. Whittorne Middle School 7th & 8th Honors Trip     St. Louis, MO     May 5-6, 2018
  21. Culleoka Unit School Jr. Beta Club     Savannah, GA     June 12-16, 2018
Use of Facilities
Rationale: 
  1. Request approval for the Columbia American Little League to use the front grassy area at J.R. Baker Elementary School beginning February 2018 until May 2018 from 5:30 pm until 7:30 pm for t-ball practice with all use of facilities fees to be waived.
  2. Request approval for Riverside United Methodist to use the boys' gymnasium and cafeteria at Whitthorne Middle School on March 4, 2018 from 10:00 am until 3:00 pm for a Columbia-wide United Methodist church meet with all use of facilities fees to be waived.
  3. Request approval for the MWES PTA to use the cafeteria at Marvin Wright Elementary School on March 9, 2018 from 4:30 pm until 8:30 pm for a school-wide family dance with all use of facilities fees to be waived.
  4. Request approval for the Columbia Lions Club to use the auditorium at Central High School on March 16, 2018 from 5:00 pm until 7:00 pm and March 17, 2018 from 4:00 pm until 10:00 pm for a beauty pageant with all use of facilities fees to be applied.
  5. Request approval for Columbia Dance Academy to use the auditorium at Central High School May 21-26, 2018 from 6:00 pm until 9:00 pm for rehearsal and dance recitals with all use of facilities fees to be applied.
  6. Request approval for the Children's Ballet Theatre to use the auditorium, back stage and lobby at Central High School on May 31, 2018 from 9:00 am until 10:00 pm for a spring performance with all use of facilities fees to be applied.
  7. Request approval for the Maury County Election Commission to use the auditorium stage, gymnasium lobby, cafeteria lobby or auxiliary gymnasium at Spring Hill High School, Spring Hill Middle School, Santa Fe Unit School, Hampshire Unit School and E.A. Cox Middle School on August 2, 2018 and November 6, 2018 from 6:00 am until 7:30 pm for the August General/Primary and November General elections with all use of facilities fees to be waived.
OTHER BUSINESS
Finance
Receding Budget Amendment #7011
Speaker(s):  Karen Gagliano
Rationale:  Receding Budget Amendment #7011
Attachments:
Budget Amendment #7049
Speaker(s):  Karen Gagliano
Rationale:  Budget Amendment #7049
Attachments:
Budget Amendments
Speaker(s):  Karen Gagliano
Rationale: 

BA 7056

BA 7057

BA 7058

BA 7059

BA 7060

BA 7061

BA 7062

BA 7063

BA 7064

BA 7067
Attachments:
Board Policy 2.201 Line Item Transfer Authority
Speaker(s):  Karen Gagliano
Rationale:  Board Policy 2.201
Attachments:
Reconciliation of Consultant Services Billing - Payment
Speaker(s):  Karen Gagliano
Rationale:  Reconciliation of Consultant Services Billing - Payment
School Nutrition
CEP Overview
Rationale:  CEP STANDINGS
Attachments:
School Nutrition 2018-2019 Budget
Rationale:  SCHOOL NUTRITION 18-19 BUDGET REVIEW AND APPROVAL 
Attachments:
Instructional Low Bids/Purchases Over $10,000.00
Rationale: 

BID 18-026-IN Specialized Learning Services—Catapult

Alternative School at Cox Middle School

Rationale: Specialized Learning Services of Tennessee provide an intensive behavior and skills management program for at-risk pre-adolescent students.

Funding Account:  141-E-72210 399 000 02033

Cost:  $284,000.00

Vendor:  Specialized Learning Services—Catapult

 

BID 18-026-IN Specialized Learning Services—Catapult
Rationale: 

BID 18-026-IN Specialized Learning Services—Catapult

Alternative School at Cox Middle School

Rationale: Specialized Learning Services of Tennessee provide an intensive behavior and skills management program for at-risk pre-adolescent students.

Funding Account:  141-E-72210 399 000 02033

Cost:  $284,000.00

Vendor:  Specialized Learning Services—Catapult

Attachments:
Operations Low Bids/Purchases Over $10,000.00
Bid #16-059 - Versatrans Transportation Management Solution System - Renewal
Rationale: 

Bid #16-059 - Versatrans Transportation Management Solution System - Renewal

Vendor: Tyler Technologies

Amount: $59,154.16

Account: 141-E-72710-399-000-10430-000

Attachments:
NEW BUSINESS
2018-2023 Strategic Plan
Speaker(s):  Dr. Marczak
Rationale:  This report is to update the Board on the progress of the the implementation of the Strategic Plan which was ratified at the December Board meeting.  We are using the Microsoft Planner/Outlook digital platform to track and assign tasks inside the Strategic Plan.  As per the Strategic Plan's Management Plan, updates will be given to the Board quarterly with this being the first of the quarterly updates.
Discussion on Strategic Plan Feedback Tools
Speaker(s):  Dr. Marczak
Rationale: 

As per the 2018-2023 Strategic Plan, plan areas 2.5, 3.1, 4.1, 5.8, and 6.7 require surveys to be developed and collected that exist outside the scope of MCPS employees with students, parents, and the community.  2.5, 3.1, and 4.1 require actions to be taken before the end of the 2017-18 academic year.

Discussion:

Do we hire a survey software company to conduct this work?

Benefits: reliability and validity of data, quick disaggregation of data, experience in process, saves time with quicker results.  Detractor: cost

Do we try an internal/free solution?

Benefits: saves money  Detractor: disaggregation of data will take time, developing question set takes time, nobody on staff with experience in this area, reliability and validity could be questionable

Instruction
Instructional Travel
Attachments:
Operations Travel
COMMITTEE REPORTS
Zoning & Facilities
Speaker(s):  Stan Breeden
Capital Projects Report
Speaker(s):  Stan Breeden
Architect's Report
ESA Architect Report - CHS
Hewlett Spencer/Bell & Associates Report
Central High School
Attachments:
Battle Creek Elementary School
Attachments:
Battle Creek Middle School
Attachments:
Trane Report
Speaker(s):  Stan Breeden
Attachments:
Roof Reports
Speaker(s):  Stan Breeden
Attachments:
Project Cost Report
Rationale:  Project Cost Report
Attachments:
Bid #18-036 - HVAC Replacement - MWES
Rationale:  Approval of Bid #18-036 - HVAC Replacement - MWES
Attachments:
Bid #18-037 - Carpet - MPMS
Rationale:  Approval of Bid #18-037 - Carpet - MPMS
Attachments:
Bid #18-032 - Fire Alarm Upgrades at Woodard Elementary School and Mt. Pleasant Middle School
Rationale:  Approval of Bid #18-032 - Fire Alarm Upgrades at Woodard Elementary School and Mt. Pleasant Middle School
Attachments:
Budget Amendment for Light Poles at Spring Hill High School
Rationale:  Approval of Budget Amendment of Light Poles at Spring Hill High School
Attachments:
Spring Hill High School Addition Budget
Rationale:  Spring Hill High School Addition Budget
Attachments:
Splash Pad - School Board Donation Request
Rationale:  Request from the City of Mount Pleasant for donation of land in effort to build a Splash Pad
Attachments:
Policies
Final Adoption
Post proposed policies the required amount of time
Rationale:  Policies incorporate language from the Administrator Handbook  (pages 5 and 6)
Attachments:
Annual Board Review
FYI
Attorney Billing
Superintendent Personnel Report
Donations
Rationale: 

Donation Summary --February 2018

Total Donations                       $3,116.00

Highland Park Elementary School    $100.00

H. O. Porter School @ College Hill   $500.00

Spring Hill Elementary School         $516.00

Spring Hill High School                $2,000.00

Executive Approvals
Rationale: 
  1. Approved request for the Mt. Pleasant Youth Basketball League to use the gymnasium at Mt. Pleasant High School on January 28, 2018, February 4, 11, and 18, 2018 from 5:00 pm until 8:00 pm for basketball practice with all use of facilities fees to be waived.

  2. Approved emergency purchase to contract the services of Jeff Henderson of MerIT Group for data restoration and mitigation of system issues due to the recent ransomware attack in the amount of $18,260.00.  The funds are available in Fund 141-72250-399 Technology, Other Contracted Services.  Any funds not recovered from insurance will be covered by budgeted technology funds.

  3. Approval of the emergency purchase to Proven Data for forensic data services in response to the malware attack on our servers in the amount of $15,438.00.  This is recommended by the specialized legal counsel for this issue and approved by Mr. Wolaver.  It will be covered by our insurance policy on a reimbursable basis.  We will charge this to 141-72610-502 (Building and Contents Insurance) and return the funds (less any deductible) once insurance reimbursement is received.

Grants
ANNOUNCEMENTS AND COMMUNICATIONS
Reminder of Scheduled Meetings and Closings
Rationale: 

Reminder of Scheduled Meetings and Closings:

Monday, March 12, 2018 Board Work Session, HOPSCH 6 pm

Monday, March 26, 2018 Regular Board Meeting, HOPSCH 6 pm

Friday, March 31, 2018 Good Friday, No School, Central Office Closed

Monday April 2-6, 2018 Spring Break, No School

Thursday April 5-6, 2018 Central Office Closed

 

ADJOURN
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