Public Meeting Agenda: May 21, 2018 at 6:00 PM - Regular Board Meeting

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May 21, 2018 at 6:00 PM - Regular Board Meeting Agenda

May 21, 2018 at 6:00 PM - Regular Board Meeting
1. CALL TO ORDER
1.1. Pledge and Artwork - Spring Hill High School
1.2. Welcome
1.3. Pledge of Allegiance
Rationale:  Brown Elementary School
1.4. Moment of Silence
1.5. Roll Call
1.6. Reminder of Mission
Rationale:  We will provide the educational instruction, tools, and environment for every child to succeed in L.I.F.E., as Life-long learners, Independent thinkers, Fearless innovators and Exemplary citizens.
1.7. ADOPT AGENDA
2. RECOGNITIONS AND ANNOUNCEMENTS
2.1. Randy Mauldin, TRANE - Comprehensive Energy Solutions Recognizing Award for Stan Breeden
2.2. Michael Ford, RHES principal with Jurassic Park presentation
2.3. Tenure Recognition
Speaker(s):  Amanda Alexander
2.4. Retirees - 2017/2018 SY
Speaker(s):  Amanda Alexander
3. MAURY COUNTY EDUCATORS ASSOCIATION
4. PUBLIC DELEGATIONS
5. STAFF REPORTING
6. CONSENT ITEMS
6.1. Minutes
Attachments:
6.2. School Trips
Rationale: 
  1. Mt. Pleasant High School French Students     Paris, France     June 13-20, 2018
  2. Spring Hill High School Skills USA     Louisville, KY     June 25-30, 2018
  3. Central High School HOSA     Dallas, TX     June 26, 2018 - July 1, 2018
  4. Spring Hill High School HOSA     Dallas, TX     June 26, 2018 - July 1, 2018
  5. Culleoka Unit School FFA     Doyle, TN     July 2-6, 2018
  6. Central High School Football     Cookeville, TN     July 11-13, 2018
  7. Mt. Pleasant High School Cheer     Martin, TN     July 17-20, 2018
  8. Central High School Girl's Soccer     Gatlinburg, TN     August 24-26, 2018
6.3. Use of Facilities
Rationale: 
  1. Request approval for South Gate Church of Christ to use the front and side parking lot and grassy area at Joseph Brown Elementary School on May 24, 2018 from 3:00 pm until 9:00 pm for a year end celebration with all use of facilities fees to be waived.
  2. Request approval for All That Dance Studio to use the auditorium at Spring Hill Middle School on May 30, 2018, May 31, 2018, and June 1, 2018 from 4:00 pm until 9:00 pm for a performance with all use of facilities fees to be applied.
  3. Request approval for Christ Our Savior Lutheran Church to use the soccer practice field (behind the stadium) at Spring Hill High School June 4-7, 2018 from 9:00 am until 12:00 pm for a youth soccer camp with all use of facilities fees to be waived.
  4. Request approval for SOCM - Statewide Organizing to use the library at Spring Hill High School on June 9, 2018 from 1:00 pm until 5:00 pm for the SOCM Scholarship Awards Program with all use of facilities fees to be waived.
  5. Request approval for E.A. Cox Middle School Softball to use the softball field at E.A. Cox Middle School June 13-15, 2018 from 9:00 am until 12:00 pm for a skills camp with all use of facilities fees to be waived.
  6. Request approval for South Central Tennessee Workforce Alliance to use a classroom at Mt. Pleasant Middle School June 25-29, 2018 from 9:00 am until 3:00 pm for a GoTech Summer Career camp with all use of facilities fees to be waived.
  7. Request approval for South Central Tennessee Workforce Alliance to use a classroom at Spring Hill Middle School June 25-29, 2018 from 9:00 am until 3:00 pm for a GoTech Summer Career camp with all use of facilities fees to be waived.
  8. Request approval for South Central Tennessee Workforce Alliance to use a classroom at Spring Hill High School June 25-29, 2018 from 9:00 am until 3:00 pm for a GoTech Summer Career camp with all use of facilities fees to be waived.
  9. Request approval for Coach Jonathon Slaughter and Coach Brad Slaughter to use the gymnasium at Santa Fe Unit School July 16-20, 2018 from 7:30 am until 12:00 pm for the girls basketball camp and 5:30 pm until 9:00 pm for the boys basketball camp with all use of facilities fees to be waived.
  10. Request approval for Family 2 Family to use the auditorium and a few classrooms at Mt. Pleasant Middle School on September 15, 2018 from 8:00 am until 10:00 pm for the Mid-South BBQ Festival Pageant with all use of facilities fees to be waived.
  11. Request approval for Santa Fe United Methodist Charge to use the grounds, parking, concession bathroom and surrounding areas at Santa Fe Unit School on September 23, 2018 from 1:00 pm until 10:00 pm for a annual community walk/run event - Santa Fe D.A.S.H. with all use of facilities fees to be waived.
6.4. Employer Contribution Rate Certification
Speaker(s):  Karen Gagliano
Rationale:  Approval of current employer contribution rate for non-certified staff retirement
Attachments:
6.6. Final Adoption
Rationale: 

 

Attachments:
6.7. Bid #18-052 - Bleacher Repairs
Speaker(s):  Stan Breeden
Rationale:  Bid #18-052 Bleacher Repairs recommend contracting with Bleachers and Seats for bleacher repairs at various school locations in the amount of $12,311.71 utilizing Williamson County Schools RFP #969 using funds available in 141-E-72620-399 Maintenance of Plant.
Attachments:
6.8. Revised Budget Amendment for EESI Lighting Upgrade Loan
Rationale:  Revised Budget Amendment for EESI Lighting Upgrade Loan
Attachments:
6.9. Bid #18-053 - Protective Cases for 2nd Wave of Diploma Student Devices
Rationale: 

Bid #18-053 - Protective Cases for 2nd Wave of Diploma Student Devices

Vendor: Howard Technology Solutions

Amount: $24,300.00 

Account: 141-E-72810-709-000-00000-000

Utilizing a contract with Haywood County Schools RFP# IEM62016

 
Attachments:
7. NEW BUSINESS
7.1. Instruction
7.1.1. TNReady Recommendation for 17-18
Speaker(s):  Dr. Woodard
Rationale: 

Based upon the difficulties that students have experienced with the TNReady/EOC test administration in grades 3-12, the Tennessee Department of Education has stated that local boards of education shall determine whether or not to factor the scores from the 17-18 test administration into the 4th quarter grades.

Attachments:
7.1.2. Digital Learning Programs- Continued Discussion
Speaker(s):  Dr. Ron L. Woodard
Rationale:  The board will determine the feasibility of continuing these programs based upon recommendations from the curriculum and instruction department.  
Attachments:
7.2. Finance
7.2.1. Monthly Financials
Speaker(s):  Karen Gagliano
Rationale:  Monthly Financials - April
Attachments:
7.2.2. Budget Amendments
Speaker(s):  Karen Gagliano
Rationale:  Budget Amendment - New
Attachments:
7.2.3. Maury County 1981 Private Act
Attachments:
7.3. Zoning & Facilities
7.3.1. 2018 - 2019 Capital Budget Needs
Speaker(s):  Stan Breeden
Rationale:  2018 - 2019 Capital Budget Needs
Attachments:
8. Operations Low Bids/Purchases Over $10,000.00
8.1. Trane Annual Measurement and Verification Program
Speaker(s):  Stan Breeden
Rationale:  Approval of the Trane annual measurement and verification program cost as part of the Trane Performance contract in the amount of $46,945.00 for year three  using available funds in fund 141-E-72610-399-000-10410-000
Attachments:
9. OTHER BUSINESS
9.1. Policies
Attachments:
9.1.1. Post proposed policies the required amount of time
Rationale: 

 

9.1.1.1. Post proposed policies the required amount of time
Rationale: 

Policy 6.300 Code of Behavior and Discipline - changes made in language to add threats as zero tolerance.

Page 4 - added lines 21, 25, 26 and 27

Page 15 - added language to disciplinary procedure

Page 20 - added language to disciplinary procedure

Page 23 - added language to disciplinary procedure

 

Attachments:
9.1.2. Dress Code 6.310 Proposed Changes from Principals
Attachments:
10. FYI
10.1. Attorney Billing
10.2. Superintendent Personnel Report
Attachments:
10.3. Donations
Rationale: 

Summary of Donations for May 2018

Total Donation                                                 $10,265.00

Spring Hill High School                                        $10,265.00

     Music City Drum and Bugle Corps                      $4,200.00

     18-19 ACT Animal Care Tech Program                   $500.00

     Lady Raiders Softball for Batting/Pitching Cage   $5,565.00

10.4. Instructional Travel
10.5. Operational Travel
10.6. Executive Approvals
Rationale: 
  1. Approved request for the Building Block School for the Arts to use the auditorium at Central High School on May 9, 2018 from 3:30 pm until 4:30 pm, May 11, 2018 from 8:30 am until 11:00 am, and May 12, 2018 from 5:30 pm until 9:00 pm for a play with all use of facilities fees to be applied.
  2. Approved request for the Nashville Cruisers to use the community softball field at Culleoka Unit School beginning April 2018 until July 2018 at times to be announced for softball practice with all use of facilities fees to be waived.
  3. Approved request for Southern Management Services to use the front cafeteria at Spring Hill High School on May 6, 2018 from 2:00 pm until 5:00 pm for a job fair with all use of facilities fees to be waived.
  4. Approved request for school trip: Mt. Pleasant High School Mechatronics Recognition Ceremony - Huntsville, AL - May 4, 2018
  5. Approved request for Columbia American Little League to use the baseball field at Whitthorne Middle School on April 26, 2018, May 10 & 24, 2018, and June 5, 2018 from 5:00 pm until 7:00 pm for T-ball practice with all use of facilities fees to be waived.
  6. Approved request for the Culleoka Summer League to use the community field, softball field, concession stand, and surrounding areas at Culleoka Unit School beginning May 21, 2018 until August 14, 2018 at times to be announced for a slow pitch softball program with all use of facilities fees to be waived.
  7. Approved request for Tennessee Elite Football to use the football stadium at Mt. Pleasant High School May 19 & 20, 2018 from 10:00 am until 10:00 pm for an AAU Football Tournament with all use of facilities fees to be applied.
10.7. Grants
10.8. Discussion of annual Superintendent evaluation
Speaker(s):  Dr. Chris Marczak
Rationale:  As per Board policy 5.803, "At a time agreed to by the Board and the superintendent of schools, the Board will meet as a body to evaluate the superintendent of schools’ performance."
10.9. Federal Projects Budget Report
Speaker(s):  Scott Gaines
Attachments:
10.10. Capital Projects Report
10.11. ESa Architect's Report
Attachments:
10.11.1. ESA Architect Report - BCES
Attachments:
10.11.2. ESA Architect Report - BCMS
Attachments:
10.12. Hewlett Spencer/Bell & Associates Report
10.12.1. Battle Creek Elementary School
Attachments:
10.12.2. Battle Creek Middle School
Attachments:
10.13. Trane Report
Speaker(s):  Stan Breeden
Attachments:
10.14. Project Cost Report
Speaker(s):  Stan Breeden
Attachments:
11. ANNOUNCEMENTS AND COMMUNICATIONS
11.1. Reminder of Scheduled Meetings and Closings
Rationale: 

Reminder of Scheduled Meetings and Closings:

Tuesday, May 22, 2018 CHS Graduation 7 pm

Wednesday, May 23, 2018 Last Day of School for Students

Wednesday, May 23, 2018 Board Work Session, HOPSCH 6 pm

Thursday, May 24, 2018 MPHS Graduation 7 pm

Friday, May 25, 2018 Last Day of School for Teachers

Monday, May 28, 2018 MCPS Closed for Memorial Day

 

 

12. ADJOURN
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