Public Meeting Agenda: June 25, 2018 at 6:00 PM - Board Meeting

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June 25, 2018 at 6:00 PM - Board Meeting Agenda

June 25, 2018 at 6:00 PM - Board Meeting
CALL TO ORDER
Welcome
Roll Call
Pledge of Allegiance
Moment of Silence
Reminder of Mission
Rationale:  We will provide the educational instruction, tools, and environment for every child to succeed in L.I.F.E., as Life-long learners, Independent thinkers, Fearless innovators and Exemplary citizens.
ADOPT AGENDA
RECOGNITION AND ANNOUNCEMENTS
Rationale:  Karl Lang, Director of Pupil Services, recognizes CHS graduate for attendance.
Riverside Read to Be Ready Summer Camp Presentation
MAURY COUNTY EDUCATION ASSOCIATION
PUBLIC DELEGATIONS
STAFF REPORTING
CONSENT ITEMS
Minutes
Attachments:
School Trips
Rationale: 
  1. Culleoka Unit School Volleyball     Murfreesboro, TN     July 12-14, 2018
  2. Central High School Volleyball     Knoxville, TN     July 14-16, 2018
  3. Santa Fe Unit School Sharpshooters     Marengo, OH     July 14-22, 2018
Use of Facilities
Rationale: 
  1. Request approval for the Girl Scouts of Middle Tennessee to use all elementary, middle, and unit schools beginning July 1, 2018 until June 30, 2019 at times to be announced for all girl scout activities with all use of facilities fees to be waived.
  2. Request approval for the Tennessee Tornadoes to use the softball and baseball field at Spring Hill Middle School on Tuesdays, Thursdays, and Sundays beginning July 1, 2018 until June 30, 2019 from 6:00 pm until 8:00 pm for baseball practice with all use of facilities fees to be waived.
  3. Request approval for Thompson Station Church to use the cafeteria, gymnasium, library, and classrooms at Riverside Elementary School July 11-14, 2018 from 4:00 pm until 9:00 pm for Vacation Bible School (VBS) with all use of facilities fees to be applied.
  4. Request approval for The State of Tennessee Department of Education to use the library at Spring Hill High School on July 17, 2018 from 10:00 am until 5:00 pm for training with all use of facilities fees to be waived.
Federal Programs--FY19 Consolidated Application Approval for IDEA/ESEA
Speaker(s):  Lisa Ventura
Rationale: 

Based on the information attached from the Federal Programs Department, I recommend approving the FY19 Consolidated Application which is in the state approval process.  We anticipate approval of the application prior to July 1, 2018 and we will need to submit the attached form.  The entire consolidated application is available for review at https://www.tn.gov/education/finance-and­monitoring/eplan.html  .

 

Federal funds are available.

Attachments:
Request for new SHHS Turning Point USA Club
Attachments:
Final Adoption
Rationale: 

Policy 6.300 Code of Behavior and Discipline - changes made in language to add threats as zero tolerance.

Page 4 - added lines 21, 25, 26 and 27

Page 15 - added language to disciplinary procedure

Page 20 - added language to disciplinary procedure

Page 23 - added language to disciplinary procedure

 

Policy 6.310 Dress Code - 18/19 SY

 
Attachments:
Bid 18-054 - Engineering Services for HVAC Replacement - SHES, HPES
Rationale:  Approval of Bid 18-054 - Engineering Services for HVAC Replacement - SHES, HPES in the amount of $48,666.00 using available funds in fund 177 Capital Outlay.
Closeout and Final Accounting of Roofing Projects
Speaker(s):  Stan Breeden
Rationale:  Recommend savings from completed roofing projects be allocated to fund other roofing needs beginning with
roofing needs at Mt. Pleasant Middle School. I further recommend approval of using $7,000 of
those savings to contract the services of Rinks Roofing for the engineering services for the roof at
Mt. Pleasant Middle School.
Attachments:
Bell & Associates Request for Section 179D Energy Allocation - CHS
Rationale:  Recommend approval of Bell and Associates Construction to pursue Section 179D energy allocation for the construction of Central High School.
Attachments:
Sidewalk at Spring Hill Elementary School
Speaker(s):  Stan Breeden
Rationale:  Recommend approval of the MOU from Spring Hill Church of Christ to build a sidewalk connecting their parking lot to Spring Hill Elementary School’s parking lot in order to allow the church and school to share parking.
Attachments:
Bid #18-056 - Purchase of Paint
Rationale: 

Approval of Bid #18-056 - Purchase of Paint for system-wide paint projects in the amount not to exceed $40,000.00 

Approval of hiring a summer work crew (approximately 30 temporary employees) to perform various repairs at system-wide facilities during the month of July in the amount not to exceed $57,000

 

Fund:Available funds in fund 141 2017-2018 Capital Project funds.

Attachments:
Bid #18-020-IN Powerschool Learning Management System
Rationale: 

Recommend the approval of the renewal of PowerSchool Learning Management System for 2017-18 school year as per the attached recommendation from Beverly Miller.  The total cost for this will be $20,790.00.  The funding for this purchase will come from 141-E-72210-399-000-10200.   

This is to update, and serve as record, of the status of PowerSchool Learning Management System subscription.  The initial renewal for PowerSchool Learning Management was invoiced November 1, 2017.

Director of Instruction Miller provided rational for renewal and recommended it to Dr. Woodard. Dr. Woodard recommend to the Board payment. (attached communiques dated November 3, 2017).  The question and concern from the Board was renewing a subscription in the middle of school year.

Going forward the subscription for PowerSchool Learning Management will now be renewed annually in June.

Rationale: This is the software needed to make 1 to 1 happen for teachers and students. Lean Frog recommended we adopt a learning management system and research states that a learning management system is vital for unifying the curriculum.  The digital committee vetted and recommended this system for purchase during the 2016-17 school year.  This Learning Management System allows us to integrate curriculum content, student work, assignments, assessments and feedback digitally. 

Contract Renewal of original Bid 17-509-IN

 

Cost:   $20,790.00

Funding Source:  141-E-72210-399-000-10200.   

Vendor:  PowerSchool Group LLC

Attachments:
Bid #18-038-IN CTE Benchmill Bundle PLTW--MPHS
Speaker(s):  Dr. Lori Brown
Rationale: 

I recommend the approval of the CTE equipment purchase of the Benchmill 6100/6000 Bundle for Engineering for the PLTW program at Mt. Pleasant High School from Learning Labs.  This purchase is aligned with Key 7.

The total cost for this purchase is $16,927.00. 

The funds are available in 141 E 71300 730 513 04040 700

A separate purchase order for the $600.00 cost for the professional development listed on the quote has already been issued. 

Sole Source Letter Attached

 

Vendor:  Learning Labs

Attachments:
Bid #18-039-IN CTE Benchmill Bundle PLTW--CHS
Speaker(s):  Dr. Lori Brown
Rationale: 

I recommend the approval of the CTE equipment purchase of the Benchmill 6100/6000 Bundle for Engineering for the PLTW program at Central High School from Learning Labs.

The total cost for this purchase is $16,927.00. 

The funds are available in 141 E 71300 730 000 10000 000

A separate purchase order for the $600.00 cost for the professional development listed on the quote has already been issued.

Sole Source Letter Attached

 

Vendor:  Learning Labs

Attachments:
Bid #18-040-IN Teaching Strategies
Speaker(s):  Beverly Miller
Rationale: 

I recommend the approval of the purchase of the Pre-K Curriculum and Assessment from Teaching Strategies. The funding for this purchase will be available in General Purpose budget 141-E-73400-429-250-000-00000 once Budget Amendment 7118 is approved at the June Board Meeting. The total amount for this purchase is $20,811.28. Breakdown is below:

The Creative Curriculum for Preschool        $17,192.00

Gold Online Assessment Portfolio              $2,072.00

Shipping Cost                                        $1,547.28

Total                                                   $20,811.28

Rationale:  This purchase will impact Key 1 and 2.

This will be purchased using Contract #58125. This is a contract between the State of Tennessee, Department of Education and Teaching Strategies, LLC.

 

Attachments:
Renewal of Insurance
Rationale: 

Renewal of Commercial Insurance package for Property, Vehicle, and Liability insurance along with Workers Compensation and Excess Liability Insurance:

Package – Property/GL/EOL

$319,664.00

Fund 141 Operation of Plant

Auto Liability/Physical Damage

$ 94,550.00

Fund 141 Transportation

Umbrella

$ 14,000.00

Fund 141 Board of Education

Workers Compensation

$298,230.00

Fund 141 Board of Education

 

 

and 143 Food Service

GRAND TOTAL

$726,444.00

 

 

BuyBoard National Purchasing Cooperative
Rationale:  Recommend approval to join BuyBoard National Purchasing Cooperative which is a national online purchasing cooperative that meets all state bid laws.
Attachments:
The Interlocal Purchasing System (TIPS)
Rationale:  Approval of participation in The Interlocal Purchasing System (TIPS) for cooperative purchasing
Attachments:
Bid #18-055 - Purchase of Refurbished Lenovo Laptops
Rationale: 

Bid #18-055 - Purchase of Refurbished Lenovo Laptops

Vendor: New Egg Business

Amount: $25,498.50

Account: 141-E-72250-709-000-10500-000

Utilizing The Interlocal Purchasing System (TIPS) National Purchasing Cooperative Agreement #170306

Attachments:
Budget Amendments
Speaker(s):  Karen Gagliano
Rationale: 

BA 7113   Revenue for Subs/Extra Duty Paid

BA 7115   Move Funds to Cover Projected Shortages - CTE Supervisor and Staff

BA 7116   Move Funds to Cover Projected Shortages - CTE  Teachers 

BA 7117   Re-class Funds to Cover Overages in Finance

BA 7118   Clean up VPK Accounts

BA 7119   Correction to BA 7105 

BA 7121   Read to be Ready Network Grant

BA 7122   Budget for Grandfathered Disability

BA 7123   Family Resources Grant

BA 7124   Farm Lease

BA 7125   Insurance Recovery Funds

BA 7126   Funds Transfer for Extended Guidance Contracts

BA 7127   South Central Human Resource Agency Reimbursement to VPK Budget
Approval to Rescind BA #7091 due to miscalculations
Speaker(s):  Karen Gagliano
Rationale:  Rescind BA 7091 due to miscalculations
Attachments:
BA 7120 to replace BA 7091
Speaker(s):  Karen Gagliano
Rationale:  Approval of BA 7120 to replace BA 7091 due to miscalculations
Attachments:
NEW BUSINESS
Instruction
Advanced Placement Courses
Speaker(s):  Beverly Miller
Attachments:
Parking and Consumable Fees
Speaker(s):  Beverly Miller
Rationale:  High Schools are requesting to charge a parking and consumable fee. 
Attachments:
Parallel Education Contract
Rationale:  Parallel Education Contract is up for renewal September 1, 2018. Recommendation to renew the contract with Parallel Education.
Attachments:
Finance
Allovue Contract FY19
Speaker(s):  Karen Gagliano
Rationale:  Allovue Contract FY19
Attachments:
A Resolution to Correct the Approved 2016-2017 Budget to Include Beginning and Ending Fund Balance Figures
Speaker(s):  Karen Gagliano
Rationale:  Approval of resolution to correct the approved 2016-2017 budget to include beginning and ending Fund Balance figures
Attachments:
Monthly Financials
Speaker(s):  Karen Gagliano
Rationale:  Financials for the Month of May
Attachments:
Budget Amendments
Speaker(s):  Karen Gagliano
Rationale: 

Approval of the following budget amendments: 

BA 7114 Move Revenue Funds into Transportation Budget

BA 7128 Insurance Recovery Funds on Bus #54

BA 7129 Record Additional BEP Funding 

BA 7130 Move Funds to Cover Line Item Overage

BA 7131 Move Funds to Purchase Classroom Lab Laptops

BA 7132 Correct Budget Deficiencies Due to Rounding 

BA 7133 Move Funds to Cover Line Item Overage

BA 7134 Clean-up Account Balances

BA 7135 Move Funds to Correct Overages in Other Salaries 

BA 7136 Repay Loan from Fund Balance

BA 7137 Funds to Cover Overages in Salaries

BA 7138 Move Funds From CCTE Substitute

BA 7139 Revised FY18 Title IA Allocation and Budget Account Correction

BA 7141 To Correct and Disburse Funds by Location

BA 7142 Move Funds to Cover Overages in Salaries and Benefits

BA 7143 Move Funds to Cover Overages in Salaries and Benefits

BA 7144 Transfer Funds to Cover Overages in Salaries and Benefits

BA 7145 Transfer Funds to Cover Shortages in the Athletic Supplement Line Item

BA 7146 Year End Budget Amendment

BA 7147 Additional Flow Through Supplemental Allocation - SPED

BA 7149 Decrease FY18 Title IA budget Expense and Revenue due to Neglected Allocation

BA 7150 End of Year Account Balances Clean-up for Alternative and Non-Traditional High School 

Attachments:
Policies
Final Adoption
Proposed policies the required amount of time
Zoning & Facilities
Bid 18-050 - RFP for Construction Management Services
Speaker(s):  Stan Breeden
Rationale: 

Bid 18-050 - RFP for Construction Management Services proposals received from three companies:

Barton Malow

DeAngelis Diamond

Hewlett Spencer

 

Recommendation to select the proposal from Hewlett Spencer for Bid 18-050 - RFP for Construction Management Services

Attachments:
OTHER BUSINESS
Zoning & Facilities
Instructional Low Bids/Purchases Over $10,000.00
Bid #18-041-IN TN ARTS COMMISSION GRANT - Professional Development
Speaker(s):  Dr. Ron L. Woodard
Rationale: 

TN Arts Commission has awarded MCPS with a grant in the amount of $55,000 for Arts Integration Professional Development through Crayola Inc. 

I hereby recommend approval of the purchase of professional development in accordance with the grant in the amount of $18,000. 

Attachments:
Operations Low Bids/Purchases Over $10,000.00
FYI
Attorney Billing
Superintendent Personnel Report
Instructional Travel
Rationale:  June Travel Information attached
Attachments:
Executive Approvals
Rationale: 
  1. Approved request for Camp Invention to use the 4th grade classrooms, cafeteria, gymnasium, and the playground at Spring Hill Elementary School June 4-8, 2018 from 7:30 am until 4:00 pm for Camp Invention with all use of facilities fees to be waived.
  2. Approved request for Donnie Chambers, basketball coach at SHMS, to use the gymnasium at Spring Hill Middle School June 11-15, 2018 from 8:00 am until 2:00 pm for a basketball camp with all use of facilities fees to be waived.
  3. Approved request for the Music City Drum Corps to use the gymnasium, band room, and band field at Spring Hill High School June 11-26, 2018 from 8:00 am until 8:00 pm for rehearsal and housing with all use of facilities fees to be waived.
  4. Approved request for Grace Park Baptist Church to use the cafeteria and classrooms in the adjoining hallways at Marvin Wright Elementary School on Sunday mornings beginning June 3, 2018 until May 26, 2019 from 7:00 am until 12:15 pm for worship gatherings and concurrent children’s classes with all use of facilities fees to be applied.
  5. Approved request is for Post 19 Baseball to use the baseball field at Santa Fe Unit School beginning June 1, 2018 until July 31, 2018 from 4:00 pm until 9:00 pm for baseball practice with all use of facilities fees to be waived.
Grants
CTE Carl Perkins Grant for 2018-19
Speaker(s):  Dr. Lori Brown
Rationale:  Allocation for Maury County from the State $195,138.55
Attachments:
Operations Department Travel
Communications Department Travel
Rationale: 

Operational Travel

Communications Specialist Kim Doddridge to annual national conference to be held July 15-19 in Anaheim, CA. Flight purchase $435.60 in 2017-18 fiscal year.

Update Regarding Finance Office Position Vacancies and Vaco Consulting Services Phase Out
Speaker(s):  Karen Gagliano
Rationale:  Update Regarding Finance Office Position Vacancies and Vaco Consulting Services Phase Out
Attachments:
Donations
Rationale: 

Total Donation Summary for June 2018           $41,565.01

Spring Hill High School                                        $1,100.00

W. Cantrell to the Sharon Cantrell Scholarship                          $500.00

SHHS FFA Alumni for FFA Leadership Camp                              $600.00

Mt. Pleasant High School                                   $39,965.01

Maury Regional Hospital for HOSA (11/30/17)                           $500.00 

Cyndi Connell for Student Council                                              $70.00 

Gerald Taylor for Dance                                                           $100.00

Sonic in Summertown for Basketball                                         $725.00 

Smelter Service for STEM                                                        $500.00

MPHS PAC for Football                                                             $260.00 

Anonymous Cash Donations for Theatre                                      $85.00

Robert/Susan McKennon for Volleyball                                       $816.00 

Lisa Schneider for Theatre                                                          $50.00

MP Athletic Boosters for Homecoming                                        $300.00 

Elizabeth Nolan for HOSA                                                           $50.00 

Southeastern Shirt Corp. for Yearbook                                         $10.00

Fast Pace Urgent Care                                                              $650.00

$100 for Football

$100 for Boys Basketball

$400 for Cross Country

$50 for Tennis

Maury County Farm Bureau for FFA                                            $500.00

Huddle – Tickets for Sporting Events

Columbia Spring Jubilee/Maury Co. Horseman’s Assoc. for FFA     $500.00

Maury Regional Hospital for HOSA (8/3/17)                                $500.00

Ohiopyle Prints for Schoolwide use (at Principal’s Discretion)         $38.88

Kids of Stage for Theatre                                                          $500.00

John Tomlinson/Teresa Beck for Arts                                          $100.00

Columbia Girls Fast Pitch Softball                                               $350.00

$150 to Softball

$100 for Tennis

$100 for Volleyball

Parks Motor Sales                                                                     $500.00

$400 for Football

$100 for Cross Country

Buick Drive For Your Students for General Athletics                    $1,500.00

$338.19 for Volleyball

$338.18 for Cross Country

$338.18 for Softball

$338.18 for FB Cheer

$338.18 for Baseball

$338.18 for Track

$338.19 for BB Cheer

$338.18 for Girls Basketball

$338.18 for Boys Basketball

$338.18 for Tennis

James R. Thomason for Boys Basketball                                         $50.00 

David Shepherd for FCA                                                              $100.00 

Anonymous Cash Donation for Dance                                           $100.00

MPHS PAC for ACT Boot Camp                                                     $600.00 

Mt. Pleasant Mini Storage for Prom                                                $50.00 

City of Mt. Pleasant for Assembly Speaker                                    $250.00

John Tomlinson/Teresa Beck for Arts                                            $100.00 

Lowes Charitable & Ed. Foundation Grant for Theatre reno        $13,400.00

MPHS Baseball has rec'd donations totaling (attached)               $5,546.67

MPHS Cheerleading has rec'd donations totaling (attached)      $11,163.46

 

 

Strategic Plan Survey Results
Speaker(s):  Dr. Marczak
Rationale: 

Attached are results of the Strategic Plan Surveys satisfying sections 2.5 and 4.1.

The results of the Safety Surveys will be used this summer with principals and district staff to implement changes to increase safety perceptions.

Capital Projects Report
Speaker(s):  Stan Breeden
ESa Architect's Report
ESA Architect Report - BCES
ESA Architect Report - BCMS
Hewlett Spencer/Bell & Associates Report
Battle Creek Elementary School
Attachments:
Battle Creek Middle School
Attachments:
Trane Report
Speaker(s):  Stan Breeden
Project Cost Report
Speaker(s):  Stan Breeden
Attachments:
ANNOUNCEMENTS AND COMMUNICATIONS
Rationale:  Monday, July 16, 2018 Board Work Session, HOPSCH 6 pm

Monday, July 30, 2018 Regular Board Meeting, HOPSCH 6 pm

Tuesday, July 31, 2018 Teacher Prep Day

Wednesday, August 1, 2018 First Day of School

Thursday, August 2, 2018 Professional Development Day
ADJOURN
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