Public Meeting Agenda: September 24, 2018 at 6:00 PM - September 24, 2018 Regular Board Meeting

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September 24, 2018 at 6:00 PM - September 24, 2018 Regular Board Meeting Agenda

September 24, 2018 at 6:00 PM - September 24, 2018 Regular Board Meeting
1. CALL TO ORDER
1.1. Welcome
1.2. Roll Call
1.3. Pledge of Allegiance
Rationale:  Mt. Pleasant Middle School of the Visual and Performing Arts
1.4. Moment of Silence
1.5. Reminder of Mission
Rationale:  We will provide the educational instruction, tools, and environment for every child to succeed in L.I.F.E., as Life-long learners, Independent thinkers, Fearless innovators and Exemplary citizens.
1.6. Swearing in of New Board Members
1.7. Approval of Agenda
Speaker(s):  Kristin Parker
1.8. Election of Board Chair
Speaker(s):  Dr. Chris Marczak
Rationale:  Approval of 
1.9. Election of Board Vice Chair
Speaker(s):  New Board Chair
Rationale:  Approval of 
1.10. Election of Chair Pro Tem
Speaker(s):  New Board Chair
Rationale:  Approval of 
1.11. Election of TLN Representative
Speaker(s):  New Board Chair
Rationale:  Approval of 
1.12. Sick Bank Trustees for 2018/2019
Speaker(s):  New Board Chair
Rationale:  Alternate Trustees for both Board and MCEA may be reappointed or new alternate trustees may be appointed
Attachments:
1.13. School Board Meeting Schedule
Rationale:  Approval of moving the October Board Work Session to October 15, 2018 and the Regular Board Meeting to October 29, 2018 because of fall break.
1.14. RECOGNITIONS and ANNOUNCEMENTS
1.14.1. Mt. Pleasant Middle School
Speaker(s):  Dr. Drinkwine
Rationale:  Artwork and message from the Principal, Dr. Timothy Drinkwine
1.14.2. Regina Peery, Cowboy Up
1.14.3. Chick-fil-A Appreciation
1.14.4. Creative Idea for MCPS Winners
Rationale: 

This past spring, in line with the MCPS 5-Year Strategic Plan, the Superintendent was tasked with

3.1: Identify and develop a system, process and procedures that encourages improvement ideas from students, faculty, staff and the community by January 2018.

3.5: Implement system to capture and reward ideas from faculty and staff by May 2018.

3.6/3.10: First round of ideas proposed to School Board and Superintendent, or Principals meetings  from staff, students, families, and community for consideration by Aug 2018

3.9: identify and implement a system to reward student, family and community ideas for improvement.

Attached are the ideas that were selected and shared with the Board at the August worksession.

We are here to congratulate the following for their submissions and selections as creative ideas!

Kurt Kristensen

Melissa Dufrechou 

Robert Norton

Kaleigh Wojciechowski

Amanda Cornwall

Breck Boyd

Brittney Ennis

Attachments:
1.15. MAURY COUNTY EDUCATION ASSOCIATION
1.16. PUBLIC DELEGATIONS
1.17. STAFF REPORTING
2. CONSENT ITEMS
2.1. Minutes
Attachments:
2.2. School Trips
Rationale: 
  1. Spring High School Cross Country     Danville, AL     October 6, 2018
  2. Spring Hill High School College Visit     Florence, AL     October 25, 2018
  3. Central High School HOSA     Antioch, TN     October 26-28, 2018
  4. Culleoka Unit School HOSA     Antioch, TN     October 26-28, 2018
  5. Spring Hill High School FCCLA   Antioch, TN     October 26-28, 2018
  6. Hampshire Unit School HOSA     Antioch, TN     October 26-28, 2018
  7. Spring Hill High School HOSA   Antioch, TN     October 26-28, 2018
  8. Mt. Pleasant High School FCCLA/HOSA   Antioch, TN     October 26-28, 2018
  9. Spring Hill High School Gifted Students     Birmingham, AL     November 1, 2018
  10. Spring Hill High School FCCLA     Louisville, KY     November 8-11, 2018
  11. Mt. Pleasant High School Cheer     Orlando, FL     February 6-11, 2019
  12. Mt. Pleasant High School FFA     Gatlinburg, TN     March 24-27, 2019
  13. Mt. Pleasant High School Band     Orlando, FL     March 27-31, 2019
  14. Spring Hill High School Band/Choir     Chicago, IL     March 28-31, 2019
  15. Whitthorne Middle School Band     Pigeon Forge, TN     March 10-11, 2019
2.3. Use of Facilities
Attachments:
2.4. Adoption of Licensed Salary Schedule
2.5. Budget Amendments
Rationale:  BA 8018 Special Education to move funds to pay mental health facilities bills
2.6. Final Adoption
Attachments:
2.7. Policies To Be Posted
Rationale: 

Policy 3.600 Insurance Management -Public Chapter 991 requires LEAs to maintain liability insurance for students participating in work-based learning. Language added line 5 to reflect this. HIPAA compliance language added to lines 14 and 15.  Legal rerences citations updated.

Policy 1.701 School District Planning - policy in compliance; updated legal reference citations only

Policy 3.212 District Water Testing (NEW)- Public Chapter 977 requires every board of education to develop a policy on reducing potential sources of lead contamination in drinking water in public schools. This law goes into effect on January 1, 2019. It requires that all school facilities built before January 1, 1998 be tested at least every two years and contains reporting requirements. 

Policy 4.206 Special Programs / Homebound Instruction- Previously, state law only addressed homebound instruction for pregnant students. Public Chapter 625 mandated that LEAs expand these programs to cover all students who qualify for homebound instruction. As a result, the State Board expanded its rule to encompass all students that may be eligible for this program based on a physical or mental condition. The State Board also included a new requirement that students be absent for 10 days in order to qualify for this instruction. Accordingly, this policy has been updated to reflect changes in the law.

Policy 6.200 Attendance - Due to changes to State Board of Education Policy 4.100, the excused absences list in policy 6.200 has been modified. College visits and school sponsored activities are no longer excused absences, instead those students may now be counted as present. 

Policy 6.2001 Attendance During Post Secondary Visits (NEW) - State Board of Education Policy 4.100 requires that boards adopt a policy allowing students to participate in college visits. Policy 6.2001 aligns with this new requirement.


 

 

Attachments:
2.8. Playground Bid for Battle Creek Elementary School
Attachments:
2.9. Bid 19-007 - Split System Heat Pump Replacement in Library at JBES
Speaker(s):  Stan Breeden
Rationale: 

Recommend approval of the purchase and installation of a 5-ton split system heat pump in the library at Joseph Brown Elementary School (EMG 17-396839) in the amount of $35,221.00 from Trane.

Fund:  2018 177 Capital Outlay - School Improvement funds

2.10. Bid 19-008 - HVAC Renovation and Replacement of Domestic Hot Water System - MPHS
Speaker(s):  Stan Breeden
Rationale: 

Recommend approval of the replacement of HVAC equipment that has reached the end of its useful life as described in the attached color coded floor plan in the amount of $1,120,814.00 and the replacement of the domestic hot water system in the amount of $78,799.00 at Mt. Pleasant High School (EMG 16-390526, 16-390528, 17-390525) in the grand total amount of $1,199,613.00 from Trane.

Fund:

2016 fund 177 Capital Outlay – School Improvement funds: $43,967.00 2018

2018 fund 177 Capital Outlay – School Improvement funds: $1,155,646.00

GRAND TOTAL  $1,199,613.00

 
2.11. Bid 19-009 - Geothermal Well Replacement - RHES
Speaker(s):  Stan Breeden
Rationale: 

Recommend approval of the geothermal wells replacement in classroom 306 at Randolph
Howell Elementary School in the amount of $19,117.00 from Trane.

Fund:  2018 fund 177 Capital Outlay – School Improvements funds

Attachments:
2.12. Bid 19-010 - Split System Heat Pump in Band Room - SHHS
Speaker(s):  Stan Breeden
Rationale: 

Recommend approval of the purchase and installation of a 7.5-ton split system heat pump in band room at Spring Hill High School (EMG 17-368725) in the amount of $23,592.00 from Trane.

Fund: 2018 fund 177 Capital Outlay – School Improvements funds

2.13. Bid 19-011 - HVAC Replacement in ROTC Room - SHHS
Speaker(s):  Stan Breeden
Rationale: 

Recommend approval of the HVAC Replacement in the ROTC Room at Spring Hill High School (EMG 16-368702) in the amount of $30,102.00 from Trane.

Fund:  2016 fund 177 Capital Outlay – School Improvements funds

Attachments:
2.14. Bid 19-012 - Boiler Replacement - RES
Speaker(s):  Stan Breeden
Rationale: 

Recommend approval of Bid # 19-012 - Boiler Replacement at RES in the amount of $198,198.00 from Trane.  Identified in EMG (EMG 20-405827) but is in need of immediate replacement. 

Fund: 2018 fund 177 Capital Outlay – School Improvements funds

Attachments:
2.15. Bid #18-022 - Parking Lot Projects
Speaker(s):  Stan Breeden
Rationale: 

Recommend approval of the low bid for the parking lot repairs at the schools listed below from D. Nickel Company in the total bid amount of $514,321.46 and recommend a 4% contingency of $20,572.86 for a grand total amount of $534,894.32.

Funds: 2018 fund 177 Capital Outlay – School Improvements funds

Attachments:
2.16. Bid 19-013 - Akitabox Preventative Maintenance Software
Speaker(s):  Stan Breeden
Rationale: 

Recommend approval of the purchase of AkitaBox Facility Data and Collection Services and Facility Asset Mapping preventative maintenance program in the amount of $33,600.00 from AkitaBox using Purchasing Cooperative of America (PCA) Contract PCA 3-183-17.

Fund:  141 2017-2018 Capital Project Fund Repairs

Recommend approval to join Purchasing Cooperative of America (PCA) national purchasing cooperative.

2.17. Bid 19-015-IN Apple iPads Title I
Speaker(s):  Scott Gaines/Dr. Woodard
Rationale: 

I hereby recommend approval of Federal Programs purchase of 40 iPads from Apple, Inc. as per the attached proposal 2103387778 in the amount of $15,960.00.  FY 2019 Title III funds

Funding Source:   142 E 71100 722 301 00000 000

Vendor:  Apple, Inc

Keys 1 through 5

Rationale:  This equipment will be used by the ELL teachers to integrate technology with instruction.

Using State of Tennessee state-wide contract, contract number #34905—Apple Hardware, Software.

Attachments:
2.18. Bid #19-014 - Replacement Backup Server and Storage Unit
Rationale: 

Bid #19-014 - Replacement Backup Server and Storage Unit

Vendor: Dell

Amount: $28,202.25

Account: 141-E-72250-709-000-10500-000

Utilizing Wilson County RFP 2009-14, Contract #13ABX

Attachments:
2.19. Renewal of Advertising Agreement with District Solutions
Rationale:  Renewal of Advertising Agreement with District Solutions
Attachments:
3. NEW BUSINESS
3.1. Instruction
3.1.1. Read-to-Be-Ready/Ready Math
Speaker(s):  Beverly Miller/Stacey Elkins
Rationale: 

Discussion on Read-to-Be- Ready Resources 

Low Bid: Purchase to be made from account 141 E-71100- 449-000-00000-000

Attachments:
3.2. Finance
3.2.1. August Financial Reports
Rationale:  August financials for review
Attachments:
3.3. Policies
3.3.1. Discussion Policy 1.206 Board Member Compensation
Rationale: 

Current policy language states school board members are to be paid at the same compensation as that of county commissioners.  Maury County commissioners changed their compensation reflective of language found in updated policy. 

 

 

 

 

 

 

 

 

 

 

Attachments:
3.4. Zoning & Facilities
3.4.1. Architect Contract for Design of McDowell Elementary Replacement and Spring Hill High School Addition
Attachments:
3.4.2. Mt. Pleasant High School Water Invoice
Speaker(s):  Stan Breeden
Rationale:  City of Mt. Pleasant reporting the water meter was never activated for the fieldhouse at Mt. Pleasant High School. The fieldhouse was built by the booster club at the school and donated for athletics use. The City is now presenting an invoice in the amount of $3,234.29 for an estimated use of 250,000 gallons of water from June of 2013 to present. Upon advice of the school district’s attorney, we asked for original paperwork showing who signed for the meter and when it was installed. The City was unable to find any.
Attachments:
4. OTHER BUSINESS
4.1. Lenovo Lease Agreement Update
Speaker(s):  Jake Wolaver/Tommy Schuyler
Attachments:
5. FYI
5.1. Attorney Billing
5.2. Superintendent's Personnel Report Sept. 24, 2018
Attachments:
5.3. Donations
5.4. Grants
5.5. Academic Performance Data 4-year Trend
5.6. 20-day Enrollment Count
Speaker(s):  Karl Lang/Stan Breeden
Attachments:
5.7. Staffing Allocations
Speaker(s):  Dr. Woodard
Rationale:  Staffing Allocation Presentation
Attachments:
5.8. June 2018 Financials
Speaker(s):  Karen Gagliano
Attachments:
5.9. July 2018 Financials
Speaker(s):  Karen Gagliano
Attachments:
5.10. Nepotism Policy 1.108
Attachments:
  • 9/12/2018 at 10:13 AM
5.10.1. Superintendent Personnel Report
Attachments:
5.11. Annual Review
Rationale: 

Section 1 - Board Operations

Section 2 - Fiscal Management

Attachments:
5.12. Capital Projects Report
5.12.1. ESA Architect's Report
5.13. Hewlett Spencer/Bell & Associates Report
5.13.1. Battle Creek Elementary School
Attachments:
5.13.2. Battle Creek Middle School
Attachments:
5.14. Trane Report
Attachments:
5.15. Project Cost Report
Attachments:
5.16. Safety Grant Update
5.17. Serve Sunday Church Work Day
Speaker(s):  Stan Breeden
Attachments:
6. ANNOUNCEMENTS AND COMMUNICATIONS
7. ADJOURN
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