Public Meeting Agenda: November 26, 2018 at 6:00 PM - November 26, 2018 Regular Board Meeting

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November 26, 2018 at 6:00 PM - November 26, 2018 Regular Board Meeting Agenda

November 26, 2018 at 6:00 PM - November 26, 2018 Regular Board Meeting
CALL TO ORDER
Welcome
Roll Call
Pledge of Allegiance
Rationale:  Santa Fe Unit School
Moment of Silence
Reminder of Mission
Rationale:  The mission of Maury County Public Schools is to provide the educational instruction, tools, and environment for every child to succeed in LIFE as Lifelong Learners, Independent Thinkers, Fearless Innovators, and Exemplary Citizens. 
Approval of Agenda
Rationale: 

Motion to approve the agenda with the addition of Amending 19/20 Academic Calendar under New Business, number 4.

Staff Reporting
Maury County Educators Association
Recognition & Announcements
Rationale:  Randy Hubbell, Principal, Santa Fe Unit School
CONSENT ITEMS
Minutes
Attachments:
School Trips
Rationale: 
  1. Spring Hill High Wrestling     Kingsport, TN     December 7-9, 2018
Use of Facilities
Attachments:
Selection of Management Personnel to Represent the Board of Education in Collaborative Conferencing
Money to be returned to Highland Park Elementary School
Budget Amendments
Speaker(s):  Doug Lukonen
Rationale: 

Review and vote on Budget Amendments:   BA 8050 SPED Clean-up

                                                                     BA 8051 High Cost Funds

                                                                     BA 8052 Insurance Recovery Light Poles - SHHS

 

 

Attachments:
Final Adoption
Attachments:
Annual Review Section 4
Annual Review Section 4
Attachments:
Contract for Geotechnical Engineering for Replacement of McDowell Elementary School
Rationale:  Recommend Approval of Contract with American Geotechnical and Environment, Inc. for a geotechnical engineering study for the proposed replacement of McDowell Elementary School at a total cost of $14,105.
Attachments:
Purchase of ADA Ramps at Rear Loading Docks in the Cafeteria at MPES
Rationale:  Approval of the purchase of ADA Ramps at Rear Loading Docks in the Cafeteria at MPES in the amount of $5,688.86 using available funds in 2016-2017 Fund 177 Capital Outlay - School Improvement funds.
Attachments:
Bid #19-016 - Roof Repairs
Speaker(s):  Stan Breeden
Rationale: 

Approval of the low bid from Village Roofing for roof repairs at Mt. Pleasant Middle School and the kitchen area at Spring Hill High School in the grand total amount of $132,057.00 for Bid #19-016 – Roof Repairs using available funds in fund 177 Capital Outlay 2016-2017 School Improvement funds.

Breakdown is as follows:

 

            Mt. Pleasant Middle School:                                         $127,908.00

            Kitchen Area at Spring Hill High School:                       $    4,149.00

                                                            Grand Total:               $132,057.00

Attachments:
Fire Alarm Repairs - Back Gym at CHS
Speaker(s):  Stan Breeden
Rationale:  Approval of contracting the services of Preventia to replace the fire panel, horn strobes and wiring for horn strobes in the fire alarm located in the back existing gym at Central High School in the amount $4,870.00.  The funds are available in 2017 – 2018 Fund 141 Capital Projects fund.
Attachments:
Furnishings - Battle Creek Schools
Speaker(s):  Stan Breeden
Rationale: 

I hereby recommend approval of the purchase of furnishings for the Battle Creek Elementary School in the amount of $666,399.30 and Battle Creek Middle School in the amount of $763,240.73 for a grand total amount of $1,429,640.03 using a cooperative purchase agreement with TIPS Contract Number 170302 for Bid #19-020 – Furnishings for Battle Creek Schools. 

Attachments:
Bid #19-023 - Window Replacement at MPHS
Speaker(s):  Stan Breeden
Rationale: 

Approval of the replacement of windows at Mt. Pleasant High School in the amount of $110,087.00 from Trane using US Communities Purchasing Contract #USC 15-JLP-023 for Bid #19-023 – Window Replacement - MPHS.  The funds are available in 2018 – 2019 Capital Outlay Fund 177-Building Construction funds.

Attachments:
Renewal of Bid #18-021 Routine Maintenance and Inspection of Chiller and BAS
Speaker(s):  Stan Breeden
Rationale: 

Approval of the renewal of routine maintenance and inspection of chillers in the amount of $38,993.19 and the building automation system in the amount of $40,320.00 for a grand total amount of $79,313.19.

Funds: 141-E-72620-335-000-10420-000

Attachments:
Additional Parking Survey - SHHS
Speaker(s):  Stan Breeden
Rationale:  Approval of contracting the services Sawyer Land Survey to survey the land around Spring Hill High School in order to plan for additional parking spaces in the amount of $1,500.00.  The funds are available in 2018 – 2019 Fund 189 Capital Outlay – Parking Addition at Spring Hill High School funds.
Attachments:
MOU with TCAT for Use of Auto Mechanics Shop at CHS
Rationale:  Approval of MOU with TCAT for Use of Auto Mechanics Shop at Central High School
Instructional Low Bids/Purchases Over $10,000.00
Bid #19-020-IN ACT Assessment-Statewide
Speaker(s):  Dr. Woodard/Beverly Miller
Rationale: 

Key #5

Recommend the approval of the purchase of the ACT Assessment for the ACT Statewide Assessment for all 11th grade students this spring. The total amount for this purchase is $31,768.00. The funding will come from the General Purpose budget 141-E-72130-322-000-10900-000.

 

Pursuant to T.C.A. § 49-6-6001, all public school students must participate in a postsecondary readiness assessment such as the ACT or SAT. Districts may choose to administer the ACT or the SAT. 

 

A sole source letter is attached.

Attachments:
Operations Low Bids/Purchases Over $10,000.00
Bid #19-021 - School Server Replacements
Rationale: 

Bid #19-021 - School Server Replacements

Vendor: Dell 

Amount: $58,993.00

Account: Technology Fund 141-E-72250-790-000-10500-000

Utilizing Wilson County Schools RFP #2009-14, Dell Contract #13ABX

Attachments:
Bid #19-022 - Renewal of Microsoft Office Professional Licenses
Rationale: 

Bid #19-022 - Renewal of Microsoft Office Professional Licenses

Vendor: SHI International Corp

Amount: $28,078.08

Account: Technology Fund 141-E-72250-399-000-10500-000

Utilizing State of Tennessee Statewide Contract: Multi-Manufacturing Software, Contract #3006-45303

Attachments:
NEW BUSINESS
POLICY
Speaker(s):  Doug Lukonen
Attachments:
  • 11/15/2018 at 4:54 PM
FINANCE
Budget Amendment
Speaker(s):  Doug Lukonen
Rationale:  Review and vote on BA 8054 Board of Education Fees to allow for enough funding to increase compensation of Board members in the budget.  The Board amended policy 1.206 to put the School Board meeting compensation in alignment with the meeting compensation of County Commissioners.
RFP for outside agency to perform salary study for positions in the district
Attachments:
Amending 19/20 Academic Calendar
OTHER BUSINESS
FYI
Attorney Billing
Superintendent Personnel Report
Attachments:
Instructional Travel
Operations Travel
Executive Approvals
Rationale: 

  1. Approved request for the Elks Lodge #686 to use the gymnasium at Marvin Wright Elementary School on November 3, 2018 from 9:00 am until 12:00 pm for the Maury County Hoop Shoot contest with all use of facilities fees to be waived.
  2. Approved request for the Boy Scouts of America to use the library at Spring Hill High School on November 5 & 12, 2018 from 5:00 pm until 9:00 pm for meetings with all use of facilities fees to be waived.
  3. Approved request for the Tennessee Department of Education to use the Board Room at Horace O. Porter at College Hill on November 28 & 30, 2018 from 9:00 am until 1:00 pm for the South Central Study Councils with all use of facilities fees to be waived.
Grants
Donations
Textbook Committee Update
MCPS Board of Distinction
Attachments:
MCPS Strategic Plan: Salaries
Rationale: 

This discussion will be about amending the MCPS Strategic Plan to incorporate planning on where we want employee salaries to be by 2023.

This can most likely be goal 5.9 under Resiliency.

Attachments:
Discussion on New Board Devices
Discussion on DIPLOMA and moving forward
Attachments:
Capital Projects Report
ESA Architect's Report
Rationale:  No Report Submitted
Hewlett Spencer/Bell & Associates Report
Battle Creek Elementary School
Attachments:
Battle Creek Middle School
Attachments:
Trane Report
Rationale:  Trane Project Report
Attachments:
Project Cost Report
Attachments:
Update on Roads for Battle Creek Schools
Rationale:  Victor Lay, Spring Hill City Administrator, has been invited to attend the meeting.
Custodial Quarterly Update
Attachments:
ABM
Attachments:
SMS
Attachments:
Operating Costs for Battle Creek Schools
Attachments:
Spring Hill Museum Project
Speaker(s):  Gwynne Evans
MCPS Athletic/Arts Strategic Plan
Speaker(s):  Mr. Karl Lang/Chris Poynter
Attachments:
Superintendent Mid-Year Evaluation
Speaker(s):  Dr. Chris Marczak
Rationale:  Attached are the requests from the Board to satisfy Policy 5.803 for the November Evaluation.
ANNOUNCEMENTS AND COMMUNICATIONS
Rationale:  Thank you Santa Fe Unit School for the artwork and the pledge.
Reminder of Scheduled Meetings and Closings
Rationale: 

Monday, December 3, 2018 DIPLOMA Meeting

Monday, December 10, 2018 Board Work Session

Monday, December 17, 2018 Board Meeting

Thursday, December 20, 2018 End of 1st Semester, Early Dismissal

Friday, December 21, 2018-January 4, 2019 Winter Break

Monday, December 24-25, 2018 Central Office Closed

Monday, December 31, 2018 - January 1, 2019 Central Office Closed

Monday, January 7, 2019 Teacher Professional Development

Monday, January 14, 2019 Board Work Session

Monday, January 21, 2019 No School, Martin Luther King Day

Monday, January 28, 2019 Regular Board Meeting

 

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