Public Meeting Agenda: February 25, 2019 at 6:00 PM - February 25, 2019 Regular Board Meeting

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February 25, 2019 at 6:00 PM - February 25, 2019 Regular Board Meeting Agenda

February 25, 2019 at 6:00 PM - February 25, 2019 Regular Board Meeting
1. CALL TO ORDER
1.1. Welcome
1.2. Roll Call
1.3. Pledge of Allegiance
1.4. Moment of Silence
1.5. Reminder of Mission
1.6. Recognitions & Announcements
1.6.1. Appreciation for Cox Middle School leading the Pledge of Allegiance and providing artwork; Cox MS Celebration
Speaker(s):  Mrs. Tracy Marks
1.7. Maury County Educators Association
1.8. Delegations
1.9. Staff Reporting
2. CONSENT ITEMS
2.1. Minutes
Attachments:
2.2. School Trips
Rationale: 
  1. Spring Hill High School DECA     Chattanooga, TN     March 6-9, 2019
  2. Mt. Pleasant High School FBLA     Chattanooga, TN     March 10-13, 2019
  3. Mt. Pleasant High School FCCLA     Chattanooga, TN     March 20-22, 2019
  4. Spring Hill High School FCCLA     Chattanooga, TN     March 20-22, 2019
  5. Columbia Central High School NJROTC    Norfolk, VA     March 21-25, 2019
  6. Culleoka Unit School FFA     Gatlinburg, TN     March 24-27, 2019
  7. Hampshire Unit School HOSA     Chattanooga, TN     March 24-27, 2019
  8. Hampshire Unit School FFA     Gatlinburg, TN     March 24-27, 2019
  9. Santa Fe Unit School FFA     Gatlinburg, TN     March 24-27, 2019
  10. Mt. Pleasant High School FFA     Gatlinburg, TN     March 24-27, 2019
  11. Spring Hill High School Band/Winter Guard     Bowling Green, KY     March 30, 2019
  12. Columbia Central High School Skills USA     Chattanooga, TN      March 31, 2019 - April 3, 2019
  13. Columbia Central High School Softball     Alcoa, TN     April 2-6, 2019
  14. Santa Fe Unit School High School Baseball     Jackson, TN     April 19-20, 2019
  15. Spring Hill Middle School 8th Grade Band     Pigeon Forge, TN     May 2-3, 2019
  16. Mt. Pleasant High School Senior Class     Santa Claus, IN     May 10, 2019
  17. Culleoka Unit School Eclipse and Blue Knights     Myrtle Beach, SC    May 23-28, 2019
  18. Culleoka Unit School Jt. Beta Club     Oklahoma City, OK     June 14-19, 2019
2.3. Use of Facilities
Attachments:
2.4. Strategic Plan 2.5 Accountability: School Board Surveys
Speaker(s):  Dr. Marczak
Rationale: 

It's time for feedback from the School Board to prepare for the community feedback survey that will deploy April 1st and conclude in mid-May.

Attached are the 2018 School Board Community Survey and the 2017 School Board Self-Evaluation Survey. 

2.5. Bid 19-031 - Playground Perimeter Fencing - MPES JBES, RHES, RES
Speaker(s):  Eric Perryman
Rationale:  Recommend approval of the purchase and installation of playground perimeter fencing at
Mt. Pleasant Elementary, Brown Elementary, Randolph Howell Elementary and Riverside
Elementary in the grand total amount of $37,894.00 from Maury Fence Company utilizing a
piggyback bid from Williamson County Schools WCS RFB # 945-D-F using 141 Safety Grant Funds
2.6. Bid 19-034 - Design Engineering for HVAC Replacement - SFUS
Speaker(s):  Stan Breeden
Rationale:  Recommend approval of Bid 19-034 - Design Engineering for HVAC Replacement - SFUS in the amount of $15,689.00 using 2018-2019 Fund 177 Capital Outlay School Improvement Funds
2.7. School Nutrition 19-20SY budget
Speaker(s):  Brian Parkhurst
Rationale:  Recommendation of School Nutrition 19-20SY budget
Attachments:
2.9. Policies to Post
2.10. Final Adoption
Attachments:
2.11. Golf Learning Center
Speaker(s):  Rodney Cole/Chris Poynter
Rationale:  This is a presentation from Rodney Cole, Maury County resident and PGA Professional, who is interested in partnering with MCPS to construct a Short 30 Golf Learning Center on school property for the benefit of students and the community.  Mr. Cole is looking for support from the Board to continue the project implementation with action items coming later in Spring 2019.
Attachments:
2.12. Renewal of Bid #16-059 - Versatrans Transportation Management Solution System
Rationale: 

Bid #16-059 - Versatrans Transportation Management Solution System - Renewal

Vendor: Tyler Technologies

Amount: $62,112.16

Account: 141-E-72710-399-000-10430-000

Attachments:
2.13. Bid #19-035 - Purchase of iPads - J.R. Baker Elementary School
Rationale: 

Bid #19-035 - Purchase of iPads - J.R. Baker Elementary School

Vendor: Apple, Inc.

Amount: $12,460.00

Account: Baker's GP Instructional Technology Acct#100-E-00402-080-000-0000-005

Utilizing Tennessee Statewide Contract#34905 - Apple Hardware, Software

Attachments:
3. NEW BUSINESS
3.1. Instruction
3.2. Zoning & Facilities
3.2.1. Proposal from Spring Hill Little League
Attachments:
3.2.2. Splash Pad - School Board Donation Request 1-31-18
Speaker(s):  Kate Collier, City Manager, Mt. Pleasant
Rationale:  Request from the City of Mount Pleasant to donate approximately two acres of land to the City in order to build a Splash Pad in collaboration between the City and the Mt. Pleasant High School Mechatronics program.
Attachments:
3.2.3. Recommendation for Facilities Manager Position
Attachments:
3.2.4. Additional Parking at Spring Hill High School
Speaker(s):  Stan Breeden
Rationale:  Recommend approval of the purchase request of $225,000.00 be approved to the Maury County Highway Department for building of the parking lot at Spring Hill High School.  These funds are available in Fund 189, Capital Improvements.
Attachments:
3.3. Finance
3.3.1. Monthly Financials
Speaker(s):  Doug Lukonen
Rationale:  Inform and review the current status of revenue and expenditures, sales tax report and cash report
Attachments:
3.3.2. Budget Amendments
Speaker(s):  Doug Lukonen
Rationale:  Review and approve  assigning BA 8076 Healthy Students, Stronger Learners TN Grant funds to Coordinated Health budget
3.4. The Maury County Board of Education Assessment Act of 2019
Speaker(s):  Mrs. Kinser/Dr. Marczak
Rationale:  The Maury County Board of Education Assessment Act of 2019 will establish notice to the Tennessee Department of Education that the Maury County Board of Education will be adopting the ACT Aspire and ACT as their sole summative assessment for the school year 2019-2020.  This Act is allowable under the federal Every Student Succeeds Act. 
3.5. Maury County Board of Education Resolution to Oppose Voucher Legislation
Speaker(s):  Mrs. Kinser/Dr. Marczak
Rationale:  The Maury County Board of Education Resolution to Oppose Voucher Legislation is a declaration that the legislature's action to implement vouchers is not approved by the Maury County Board of Education.
Attachments:
4. OTHER BUSINESS
4.1. Instructional Low Bids/Purchases Over $10,000.00
4.1.1. Bid 19-025-IN CTE PlasmaCAM
Speaker(s):  CTE/Dr. Woodard
Rationale: 

I recommend the approval of the CTE equipment purchase of the PlasmaCAM Model DHC plasma cutting system for the Mechatronics program at Columbia Central High School. This piece of equipment will enhance the employability skills of the students.

KEY #7

Cost: $14,359.07
Funding Source:  2019 GP Equipment Funds, 141-E-71300-730-000-10000-000

Vendor:  

PlasmaCam
P.O. Box 19818
5112 Graneros Road
Colorado City, CO  81019

Sole Source Letter & Quote attached in the agenda packet

Attachments:
4.1.2. Bid 19-026-IN CTE Solid Professor
Speaker(s):  CTE/Dr. Woodard
Rationale: 

I recommend the approval of the CTE equipment purchase of the SolidProfessor for the Mechatronics/Advanced Manufacturing programs at Columbia Central High School, Hampshire Unit School, Mt. Pleasant High School, and Spring Hill High School.  

KEY #7

Cost:  $14,000.00
Funding Source:  2019 GP Contracted Services Funds, 141-E-71300-399-000-10000-700 

Vendor:

Solid Professor
1495 Pacific Highway, Suite 300
San Diego, CA  92101


Sole Source Letter & Quote are Attached

Attachments:
4.1.3. Bid 19-027-IN CTE Amatrol
Speaker(s):  CTE/Dr. Woodard
Rationale: 

I recommend the approval of the CTE Amatrol subscriptions for the Mechatronics programs at Columbia Central High School, Mt. Pleasant High School, and Spring Hill High School.  The purchase if for Amatrol eLearning Library Subscriptions.

KEY #7

Cost:  $13,600.00
Funding Source:  2019 GP Contracted Services Funds, 141-E-71300-399-000-10000-700 

Vendor:  

Technical Training Aids
2076 Valleydale Terrace
Birmingham, Al  35244


Sole Source Letter & Quote attached in the agenda packet
Attachments:
4.2. Operations Low Bids/Purchases Over $10,000
5. FYI
5.1. Attorney Billing
5.2. Superintendent Personnel Report
Attachments:
5.3. Instructional Travel
5.4. Operational Travel
5.5. Executive Approvals
Rationale: 
  1. Approved request for the SHES PTA to use the multi-purpose room at Spring Hill Elementary School on February 8, 2019 from 4:00 pm until 8:00 pm for a dance with all use of facilities fees to be waived.
  2. Approved request for Music City Mystique to use the gymnasium, multi-purpose room, and the band room at Spring Hill Middle School on February 2, 3, 8, 9, & 10, 2019 at various times for a music rehearsal with all use of facilities fees to be waived.
  3. Approved request for the Mount Pleasant Junior High Basketball League to use the gymnasium at Mt. Pleasant High School on February 2, 9, 16, 23, 2019 and March 2 & 9, 2019 from 8:30 am until 11:30 am for practice with all use of facilities fees to be waived.
  4. Approved request for the Discovery Club to use the library and multi-purpose room at Whitthorne Middle School on Thursdays beginning February 14, 2019 until April 11, 2019 from 3:00 pm until 4:15 pm for class with all use of facilities fees to be waived.
5.6. Grants
5.7. Donations
5.8. Capital Projects Report
Speaker(s):  Stan Breeden
5.8.1. ESa Architect's Report
Speaker(s):  Stan Breeden
Attachments:
5.8.2. Hewlett Spencer/Bell & Associates Report
Speaker(s):  Stan Breeden
5.8.2.1. Battle Creek Elementary School
Speaker(s):  Stan Breeden
Attachments:
5.8.2.2. Battle Creek Middle School
Speaker(s):  Stan Breeden
Attachments:
5.8.3. Trane Report
Speaker(s):  Stan Breeden
Attachments:
5.8.4. Project Cost Report
Attachments:
5.9. Custodial Quarterly Update
Attachments:
5.9.1. ABM
Attachments:
5.9.2. SMS
Attachments:
5.10. School Mascots and Logos for Battle Creek Schools
Speaker(s):  Laura Duncan and Will Penner
Rationale:  School Mascots and Logos for Battle Creek Schools
Attachments:
5.11. TSBA Community Data Dashboard
Rationale: 

In January 2019, the Tennessee School Boards Association released their district dashboard that compiles information segmented by communities and their school systems:

Pathway2Careers-TSBA 

5.12. Policies to be Reviewed
Rationale:  Community Use of Facilities and Zero Tolerance Offenses
Attachments:
6. ANNOUNCEMENTS AND COMMUNICATIONS
6.1. Reminder of Scheduled Meetings and Closings
Rationale: 

Monday, March 11, 2019 Professional Development, No students

Monday, March 11, 2019 Board Work Session 6:00 pm, Horace O. Porter School at College Hill

Monday, March 25, 2019 Regular Board Meeting 6:00 pm, Horace O. Porter School at College Hill

Monday, April 1-5, 2019 Spring Break

Thursday, April 4-5, 2019 Central Office Closed

7. ADJOURN
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