Public Meeting Agenda: March 11, 2019 at 6:00 PM - March 11, 2019 Board Work Session

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March 11, 2019 at 6:00 PM - March 11, 2019 Board Work Session Agenda

March 11, 2019 at 6:00 PM - March 11, 2019 Board Work Session
1. CALL TO ORDER
2. CONSENT ITEMS
2.1. Minutes
Attachments:
2.2. School Trips
Rationale: 
  1. Spring Hill High School Skills USA     Chattanooga, TN     March 31, 2019 - April 3, 2019
  2. Columbia Central High School Softball     Tuscaloosa, AL     April 3-4, 2019
  3. Whitthorne Middle School 7th/8th Grade Honors Trip     Sharonville, OH     May 4-5, 2019
  4. Whitthorne Middle School 5th/6th Grade Honors Trip     Louisville, KY     May 18, 2019
2.3. Use of Facilities
Rationale: 

Request approval of use of facilities requests (See Attached List)

Request approval for the Maury County Office of Emergency Management to use Central High School, Whitthorne Middle School, and J.R. Baker Elementary School as emergency short-term shelters during Mule day. (Letter Attached)

Attachments:
3. NEW BUSINESS
3.1. Finance
3.1.1. Budget FY20
Rationale:  Discussion on budget priorities for the FY20 budget building process.
3.1.2. 2019-2020 Capital Project Requests
Speaker(s):  Stan Breeden
Rationale:  Discuss Capital Outlay Project Requests for 2019-20 budget
Attachments:
3.1.3. Budget Amendments
Speaker(s):  Doug Lukonen
Rationale: 

Review and approve to move forward to BOE Board Meeting:

BA 8081  Title IA FY19 Budget Revision

BA 8082  Transportation FY19 Budget Revision

BA 8083  Realignment of Funds Due to Personnel Changes

BA 8084  Insurance Recovery for Damaged School Bus and SHHS Light Pole

BA 8085 Distribution of BEP Growth Funds to Battle Creek Schools

BA 8086  Prior Year Lenovo Purchase Order Funding

BA 8087  Provide Funding for Prior Year Purchase Orders

BA 8088  Funds to Cover Shortage in Medical Insurance Line to Match EPlan

3.2. Instruction
Speaker(s):  Dr. Woodard
Rationale:  Discussion of Textbooks for the 2019-20 school year
3.2.1. Discussion of Textbooks for the 2019-20 school year
Speaker(s):  Dr. Woodard
Rationale:  Begin the discussion of textbook needs for the 19/20 school year
Attachments:
3.3. Zoning & Facilities
3.3.1. Capital Projects Report
3.3.1.1. ESa Architect's Report
3.3.1.2. Hewlett Spencer/Bell & Associates Report
3.3.1.2.1. Battle Creek Elementary School
Attachments:
3.3.1.2.2. Battle Creek Middle School
Attachments:
3.3.1.3. Trane Report
Attachments:
3.3.1.4. Project Cost Report
Attachments:
3.3.2. EMG Repairs Update in Preparation for 2019-2020 Capital Budget Requests
Attachments:
3.3.3. Design proposal for repairs at HPES
Attachments:
3.3.4. Bid #19-036 - Parking Lot Projects
Speaker(s):  Stan Breeden
Rationale:  Approval of the low bid from Advance Paving in the grand total amount of grand total amount of $966,902.35 using available funds in 2018-2019 fund 177 Capital Outlay – School Improvement funds.
Attachments:
3.3.5. Bid 19-039 - Safety Upgrades - System-wide
Speaker(s):  Stan Breeden/Eric Perryman
Rationale:  Approval of the safety upgrades to the windows and entrances at each of our school buildings in
the grand total amount of $84,847.55 from Eversafe USA utilizing a piggyback bid from Williamson County Schools WCS RFP #1151. The funds are available in 141 Safety Grant funds.
3.3.6. EMG Identified Repairs to be performed by Maintenance Department
Attachments:
3.3.7. Use of Potential Savings at Battle Creek Schools
Speaker(s):  Stan Breeden
Rationale:  Information attachment to be provided by Hewlett Spencer prior to BOE Work Session.
3.3.8. Deed to City of Mt. Pleasant - Splash Pad
Speaker(s):  Jake Wolaver
Attachments:
3.4. Policy
3.4.1. Policies to Post
Rationale:  Proposed changes made. Request waiving the posting requirement for 6.300 and 6.309. 
Attachments:
3.4.2. Final Adoption
3.4.3. Policies to be Reviewed
Rationale:  Review Section 6 Students - Policies 6.100 - 6.319  (exception 6.300 and 6.309 posted on this agenda under policies to be posted)
4. OTHER BUSINESS
4.1. Instructional Low Bids/Purchases Over $10,000
4.2. Operations Low Bids/Purchases Over $10,000
4.2.1. Bid #19-037 - Purchase of Additional Playground Equipment for Marvin Wright Elementary School
Rationale: 

Bid #19-037 - Purchase of Additional Playground Equipment for Marvin Wright Elementary School

Vendor: Great Southern Recreation

Amount: $18,933.68

Account: Marvin Wright Elementary School Funds              

Utilizing TCPN/IPA Contract #R170304-TN-20410

Attachments:
4.2.2. Bid #19-038 - Student Devices and Charging Carts for Battle Creek Elementary and Middle School
Rationale: 

Bid #19-038 - Student Devices and Charging Carts for Battle Creek Elementary and Middle School

Vendor: Howard Technology Solutions

Amount: $63,961.00

Account: 141-E-72810-709-000-10500-000              

Utilizing BuyBoard Contract#579-19

Attachments:
4.3. Dr. Marczak Educational Research and Development Institute Conference
Rationale:  As per the Superintendent's contact, this is the Educational Research and Development Institute Conference information.
Attachments:
5. FYI
5.1. Attorney Billing
5.2. Superintendent Personnel Report
5.3. Instructional Travel
5.4. Executive Approvals
Rationale: 
  1. Approved request for the SHES PTA to use the library at Spring Hill Elementary School on March 21, 2019 from 5:30 pm until 6:00 pm for a meeting with all use of facilities fees to be waived.
  2. Approved request for school trip: Santa Fe Unit School HOSA -- Chattanooga, TN -- March 24-27, 2019
  3. Approved request for school trip: Spring Hill High School HOSA -- Chattanooga, TN -- March 24-27, 2019
  4. Approved request for school trip: Columbia Central High School AP Bio -- Gatlinburg, TN -- March 25-27, 2019
  5. Approved request for school trip: Columbia Central High School FCCLA -- Chattanooga, TN -- March 20-22, 2019
  6. Approved request for school trip: Columbia Central High School HOSA -- Chattanooga, TN -- March 24-27, 2019
  7. Approved request for Tennessee No Fear to use the gymnasium at Spring Hill Middle School on Wednesdays beginning February 27, 2019 until June 26, 2019 from 6:00 pm until 7:30 pm for basketball practice with all use of facilities fees to be waived.
  8. Approved request for Xtreme Performance Volleyball Club to use the gymnasium at Spring Hill Middle School March 24, 2019  from 5:30 pm until 7:30 pm and May 11, 2019 from 9:00 am until 12:00 pm and 3:00pm until 6:00 pm for volleyball with all use of facilities fees to be waived.
  9. Approved request for Grace Pediatrics Tball Team – Columbia American Little League to use the baseball field at Joseph Brown Elementary School Tuesdays and Fridays beginning March 12, 2019 until June 4, 2019 from 5:00 pm until 7:00 pm for baseball with all use of facilities fees to be waived. 
  10. Approved request for school trip: Columbia Central High School Key Club -- Franklin, TN -- March 22-24, 2019
5.5. Grants
5.6. Donations
Rationale: 

MARCH DONATIONS                              $14,365.24

Culleoka Unit School                                                          $1,520.00 
From Kathyrn G. Little to Connie Maier, Art Dept.                         $50.00
Columbia Coatings to Kim Sutton, Music Dept.                           $250.00
Bleu 32 to Kim Sutton, Music Dept.                                             $20.00
Impressions to Kim Sutton, Music Dept.                                      $50.00
Danny Sisk to Kim Sutton, Music Dept.                                       $50.00
Columbia Health Food to Kim Sutton, Music Dept.                      $100.00
Terry Blade to Kim Sutton, Music Dept.                                   $1,000.00

Hampshire Unit School                                                       $2,184.87 
B & S to K-12 ag program                                                          $80.00 
Carroll's Tire to K-12 ag program                                              $100.00 
Richardson Lawncare to K-12 ag program                                  $100.00 
Anonymous to Junior Class                                                       $300.00 
HCA to SWPB                                                                              $4.87 
HUS faculty to sunshine fund                                                     $135.00 
Anonymous to HS boys basketball                                              $250.00 
Anonymous to HS girls basketball                                               $250.00 
Hinkle Trucking to trap team                                                      $100.00 
Auto Trim to trap team                                                              $100.00
Fry Trucking to trap team                                                          $100.00  
Anonymous to needy student fund                                             $100.00
The Pizza Place to trap team                                                      $125.00
Eric McCandless to trap team                                                     $100.00
Columbia Rubber & Gasket to trap team                                     $100.00
Timco to trap team                                                                   $100.00
Froggy's Fog to trap team                                                         $100.00
Anonymous to trap team                                                            $40.00

Highland Park Elementary School                                      $2,700.00
PTO $100.00 to Each Teacher                                                  $2,700.00

Santa Fe Unit School                                                           $2,951.00 
Various Donors have donated to Sharp Shooting Team              $2,951.00 

Spring Hill High School                                                       $2,885.72 
Spring Hill HS Music Club to Spring Hill HS Band                       $1,081.40
Spring Hill HS Music Club to Spring Hill HS Band                          $804.32
Shaw Home Builders to Wrestling Team                                      $500.00
Columbia Chrysler to Wrestling Team                                         $500.00

Whitthorne Middle School                                                  $2,123.65
Daniel Douglas to Family Resource                                               $20.00
First Farmers Bank to Family Resource                                     $2,000.00
Mr. & Mrs. Reams Powers to Girls' Basketball                                 $73.65
HCA Caring for the Community to Band                                        $30.00                            

 

The following school(s) have received donations from Donors Choose:

School                                     Teacher                       Item(s)
Highland Park Elementary          Courtney Yeaton           4-DACCKIT Travel Carrying Case Compatible
                                                                                  1-Osmo Pizza Co. Game
                                                                                  1-Osmo Coding Awbie Game
                                                                                  1-Learning Resources Botley the Coding Robot
                                                                                  3-Osmo 1Pad Base
                                                                                  1-Osmo Genius Kit for iPad
                                                                                  1-Kano Harry Potter Coding Kit (Build a Wand)
                                                                                  1-Sphero SPRK + STEM Educational Robot

 

6. ANNOUNCEMENTS AND COMMUNICATIONS
6.1. Reminder of Scheduled Meetings and Closings
7. ADJOURN
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