Public Meeting Agenda: March 25, 2019 at 6:00 PM - March 25, 2019 Regular Board Meeting

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March 25, 2019 at 6:00 PM - March 25, 2019 Regular Board Meeting Agenda

March 25, 2019 at 6:00 PM - March 25, 2019 Regular Board Meeting
CALL TO ORDER
Welcome
Roll Call
Pledge of Allegiance
Moment of Silence
Reminder of Mission
Approve Agenda
Recognition & Announcements
Rationale:  Dr. Stan Curtis, Principal at Woodard Elementary School
Supervisor of the Year - Dr. Robb Killen, Principal of the Year - Julie Tidwell
Speaker(s):  Dr. Ron Woodard
STEM 5K and STEM Expo Volunteers
Speaker(s):  Dr. Ron Woodard and Cara Skaggs
SCOPE Delegates
Speaker(s):  Dr. Ron Woodard and Beverly Miller
Attachments:
MCEA
Delegations
Staff Reporting
CONSENT ITEMS
Minutes
Attachments:
School Trips
Rationale: 
  1. Spring Hill High School Skills USA     Chattanooga, TN     March 31, 2019 - April 3, 2019
  2. Columbia Central High School Softball     Tuscaloosa, AL     April 3-4, 2019
  3. Whitthorne Middle School 7th/8th Grade Honors Trip     Sharonville, OH     May 4-5, 2019
  4. Whitthorne Middle School 5th/6th Grade Honors Trip     Louisville, KY     May 18, 2019
Use of Facilities
Rationale: 

Request approval of use of facilities requests (See Attached List)

Request approval for the Maury County Office of Emergency Management to use Central High School, Whitthorne Middle School, and J.R. Baker Elementary School as emergency short-term shelters during Mule day. (Letter Attached)

Attachments:
Budget Amendments
Speaker(s):  Doug Lukonen
Rationale: 

Review and approve to move forward to BOE Board Meeting:

BA 8081  Title IA FY19 Budget Revision

BA 8082  Transportation FY19 Budget Revision

BA 8083  Realignment of Funds Due to Personnel Changes

BA 8084  Insurance Recovery for Damaged School Bus and SHHS Light Pole

BA 8085 Distribution of BEP Growth Funds to Battle Creek Schools

BA 8086  Prior Year Lenovo Purchase Order Funding

BA 8087  Provide Funding for Prior Year Purchase Orders

BA 8088  Funds to Cover Shortage in Medical Insurance Line to Match EPlan

Design proposal for repairs at HPES
Attachments:
Bid 19-039 - Safety Upgrades - System-wide
Speaker(s):  Stan Breeden/Eric Perryman
Rationale:  Approval of the safety upgrades to the windows and entrances at each of our school buildings in
the grand total amount of $84,847.55 from Eversafe USA utilizing a piggyback bid from Williamson County Schools WCS RFP #1151. The funds are available in 141 Safety Grant funds.
Attachments:
EMG Identified Repairs to be performed by Maintenance Department
Attachments:
Bid #19-037 - Purchase of Additional Playground Equipment for Marvin Wright Elementary School
Rationale: 

Bid #19-037 - Purchase of Additional Playground Equipment for Marvin Wright Elementary School

Vendor: Great Southern Recreation

Amount: $18,933.68

Account: Marvin Wright Elementary School Funds              

Utilizing TCPN/IPA Contract #R170304-TN-20410

Attachments:
Bid #19-038 - Student Devices and Charging Carts for Battle Creek Elementary and Middle School
Rationale: 

Bid #19-038 - Student Devices and Charging Carts for Battle Creek Elementary and Middle School

Vendor: Howard Technology Solutions

Amount: $63,961.00

Account: 141-E-72810-709-000-10500-000              

Utilizing BuyBoard Contract#579-19

Attachments:
NEW BUSINESS
Instruction
Zoning & Facilities
Use of Potential Savings at Battle Creek Schools
Speaker(s):  Stan Breeden
Rationale:  Information attachment to be provided by Hewlett Spencer prior to BOE Work Session.
Bid #19-036 - Parking Lot Projects
Speaker(s):  Stan Breeden
Rationale:  Approval of the low bid from Advance Paving in the grand total amount of $1,015,857.35 using available funds in 2018-2019 fund 177 Capital Outlay – School Improvement funds with the contingency that if the low bidder cannot provide the appropriate bonds, the second low bid from Rogers Group is approved at a total amount of $1,092,202.50.
Finance
Monthly Financials
Speaker(s):  Doug Lukonen
Rationale:  Report of February Fiscal Year 2019 Financials
Attachments:
Budget Amendments
Speaker(s):  Doug Lukonen
Rationale: 

Approve the following budget amendments:

BA 8089  Move Funds to Cover Building Operator's Travel Costs

BA 8090  Move Funds to Cover Overage in Electricity

BA 8091  Transfer Insurance Recovery Funds to Correct Account

BA 8092  Moving Funds from Natural Gas to Maintenance Other Supplies

BA 8093  Moving Funds to Purchase Akitabox and Bleacher Repair 

BA 8094  Back Pay for Military Experience

BA 8095  Read to be Ready Summer Grant

BA 8096  Remaining Payments to Lenovo

BA 8097  Donation for Battle Creek Middle

BA 8098  Budget Revision for Substitute Line

BA 8099  Education Capital Project Clean-up

BA 8100  Move Finance Funds to HR Funds for Postage and Office Supplies

 

2019-2020 Capital Project Requests
Speaker(s):  Stan Breeden
Rationale:  Vote on the Board of Education Capital Expenditures for 2019-20 budget
Attachments:
Policies to Post
Rationale:  Proposed changes made. Request waiving the posting requirement for 6.300 and 6.309. 
Attachments:
OTHER BUSINESS
Instructional Low Bids/Purchases Over $10,000
Operational Low Bids/Purchases Over $10,000
BOE to Pay Maury County Government for Finance Department
Speaker(s):  Doug Lukonen
Rationale:  Approval to pay Maury County Government to operate centralized office of Financial Management
Attachments:
Dr. Marczak Educational Research and Development Institute Conference
Rationale:  As per the Superintendent's contact, this is the Educational Research and Development Institute Conference information.
Attachments:
FYI
Attorney Billing
Superintendent Personnel Report
Attachments:
Instructional Travel
Operational Travel
Executive Approvals
Rationale: 
  1. Approved request for the SHES PTA to use the library at Spring Hill Elementary School on March 21, 2019 from 5:30 pm until 6:00 pm for a meeting with all use of facilities fees to be waived.
  2. Approved request for school trip: Santa Fe Unit School HOSA -- Chattanooga, TN -- March 24-27, 2019
  3. Approved request for school trip: Spring Hill High School HOSA -- Chattanooga, TN -- March 24-27, 2019
  4. Approved request for school trip: Columbia Central High School AP Bio -- Gatlinburg, TN -- March 25-27, 2019
  5. Approved request for school trip: Columbia Central High School FCCLA -- Chattanooga, TN -- March 20-22, 2019
  6. Approved request for school trip: Columbia Central High School HOSA -- Chattanooga, TN -- March 24-27, 2019
  7. Approved request for Tennessee No Fear to use the gymnasium at Spring Hill Middle School on Wednesdays beginning February 27, 2019 until June 26, 2019 from 6:00 pm until 7:30 pm for basketball practice with all use of facilities fees to be waived.
  8. Approved request for Xtreme Performance Volleyball Club to use the gymnasium at Spring Hill Middle School March 24, 2019  from 5:30 pm until 7:30 pm and May 11, 2019 from 9:00 am until 12:00 pm and 3:00pm until 6:00 pm for volleyball with all use of facilities fees to be waived.
  9. Approved request for Grace Pediatrics Tball Team – Columbia American Little League to use the baseball field at Joseph Brown Elementary School Tuesdays and Fridays beginning March 12, 2019 until June 4, 2019 from 5:00 pm until 7:00 pm for baseball with all use of facilities fees to be waived. 
  10. Approved request for school trip: Columbia Central High School Key Club -- Franklin, TN -- March 22-24, 2019
  11. Approved request for the Maury County Community Band to use the theater at Columbia Central High School on March 17, 2019 from 2:00 pm until 5:00 pm for a spring concert with all use of facilities fees to be waived.
  12. Approved request for Riot 2k10 Fastpitch to use the softball field at Spring Hill Middle School on April 1, 2019 from 5:30 pm until 8:30 pm, Sundays from 1:00 pm until 5:00 pm, Wednesdays and Fridays from 5:30 pm until 8:30 pm beginning April 1, 2019 until May 31, 2019 for practice with all use of facilities fees to be waived.
  13. Approved request for Grace Church of the Nazarene to use the field at Highland Park Elementary School on April 20, 2019 from 10:30 am until 12:30 pm for a picnic with all use of facilities fees to be waived.
  14. Approved request for the Santa Fe Recreation Club to use the softball field at Santa Fe Unit School beginning April 20, 2019 until August 20, 2019 from 4:00 pm until 11:00 pm for a summer softball program with all use of facilities fees to be waived.
Grants
Donations
Budget FY20
Rationale:  Discussion on budget priorities for the FY20 budget building process.
Discussion of Textbooks for the 2019-20 school year
Speaker(s):  Dr. Woodard
Rationale:  Begin the discussion of textbook needs for the 19/20 school year
Attachments:
Capital Projects Report
ESa Architect's Report
Attachments:
Hewlett Spencer/Bell & Associates Report
Battle Creek Elementary School
Attachments:
  • 3/14/2019 at 12:49 PM
Battle Creek Middle School
Attachments:
  • 3/14/2019 at 12:49 PM
Trane Report
Attachments:
Project Cost Report
Attachments:
EMG Repairs Update in Preparation for 2019-2020 Capital Budget Requests
Attachments:
Deed to City of Mt. Pleasant - Splash Pad
Speaker(s):  Jake Wolaver
Attachments:
ANNOUNCEMENTS AND COMMUNICATIONS
Reminder of Scheduled Meetings and Closings
Rationale: 

Monday, April 1-5, 2019 Spring Break

Thursday, April 4-5, 2019 Central Office Closed

Monday, April 8, 2019 Board Work Session 6:00 pm

Thursday, April 11, 2019 Parent/Teacher Conference, Elementary/Unit 4-7 pm

Monday, April 15, 2019 Parent/Teacher Conference, Middle 4-7 pm

Monday, April 15, 2019 Budget Meeting 6:00 pm

Thursday April 18, 2019 Parent/Teacher Conference High 4-7 pm

Friday, April 19, 2019 Good Friday, No School, Central Office Closed

Tuesday, April 23, 2019 Budget Meeting 6:00 pm

Monday, April 29, 2019 Regular Board Meeting 6:00 pm

Tuesday, April 30, 2019 Budget Meeting 6:00 pm

Attorney-Client Meeting
ADJOURN
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