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December 13, 2018 at 5:30 PM - Board Meeting - Quarterly Session

Agenda
I. Roll Call
II. **Approval of the Agenda
Action(s):
approval of the agenda as amended with the following amendments: Under Item III. Remove Executive Session – No and replace with: Moment of Silence in Memory of Everett Fairchild, former Board Member and longtime educator; Under Item XII. Board Matters – Add Item D. Request for School Name Approval – Jill Levine, Chief of Opportunity Zone; Dr. Zac Brown, Director of Opportunity Zone-Secondary; Mardee Miller, Transition Coordinator; Under Item VII. Delegations – Add Item B. Carrie Bishop and Jennifer Semanco to share their experiences as a classroom teacher with TNReady; Item C. David Sneed a Soddy Daisy High School parent and teacher to thank HCDE; Item D. Elizabeth Baker to speak about the road conditions when schools were delayed two hours; passed with a motion by Dr. Steve Highlander and a second by Mrs. Kathy Lennon.
No Action(s) have been added to this Agenda Item.
III. Moment of Silence in Memory of Everett Fairchild, form Board Member and longtime educator
IV. Pledge to the Flag and Meditation - Mr. Steve Henry, Principal of Soddy Daisy High School
V. Exemplars of Excellence
V.A. Recognition of Hamilton Shines Art Contest Winners - Jill Levine, Chief of Opportunity Zone; Saunya Goss – Director, Opportunity Zone - Elementary; Zac Brown - Director, Opportunity Zone - Secondary; Dr. John Tharpe – Executive Director, Harrison Bay Community
VI. Presentation
VI.A. Future Ready 2023 Monthly Update Engaged Community - Dr. Nakia Towns Edwards and Tim Hensley
VII. Delegations
VII.A. Jeanette Omarkhail, HCEA
VII.B. Carrie Bishop and Jennifer Semanco - Share Experiences as classroom teachers with TNReady
VII.C. David Sneed, Teacher and Parent at Soddy Daisy High - Thank you to HCDE
VII.D. Elizabeth Baker, SMMHS Parent - Regarding road conditions when there is a weather delay
VIII. **Approval of the Minutes of the November 8, 2018 Special Called Session
Action(s):
approval of the minutes of the November 8, 2018 Special Called Session passed with a motion by Dr. Steve Highlander and a second by Mr. Tucker McClendon.
No Action(s) have been added to this Agenda Item.
Attachments:
IX. **Approval of the Minutes of the November 15, 2018 Regular Session
Action(s):
approval of the minutes of November 15, 2018 Regular Session passed with a motion by Mr. Tucker McClendon and a second by Dr. Steve Highlander.
No Action(s) have been added to this Agenda Item.
Attachments:
X. **Approval of the Consent Agenda
Action(s):
approval of the Consent Agenda passed with a motion by Mrs. Tiffanie Robinson and a second by Mrs. Kathy Lennon.
No Action(s) have been added to this Agenda Item.
X.A. Executive Committee Report
X.B. Chief Schools Officer - Dr. Justin Robertson
X.B.1. Field Trips
X.B.1.a. Dr. Larrie Reynolds and Dr. Robert Sharpe – Executive Directors (8)
X.B.1.b. Dr. Neelie Parker and Dr. John Tharp, Executive Directors (4)
Attachments:
X.B.1.c. John Maynard, Director of College, Career and Technical Education (1)
Attachments:
X.B.1.d. Garfield Adams, Director Exceptional Education (1)
Attachments:
X.C. Chief Financial Officer - Christie Jordan
X.C.2. Conferences/Consultants
X.C.3. Financial Reports
Attachments:
X.C.4. Budget Amendments
X.C.5. CLASS Retainer Agreement with Millsaps Gowan Government Relations
Attachments:
X.C.6. Appropriation of Fund Balance Committed for Telecommunications
X.D. Chief Equity Officer - Dr. Marsha Drake
X.D.1. First Quarter Bullying Compliance Report - STARS/Safe Learning - Karen Glenn
X.E. Chief of Staff - Dr. Nakia Towns Edwards
X.E.1. Board Policies - First Reading
X.E.1.a. Board Policy 3.400 - Student Transportation Management
X.E.1.b. Board Policy 3.403 - Traffic and Parking Controls
X.E.2. Request for New Grant-Funded Positions - Jill Levine, Chief of Opportunity Zone; Preston Gonter, Director of Federal Programs
XI. Administrative Business Matters
XI.A. Director of Maintenance and Operations - Justin Witt
XI.A.1. **RFP For Building Assessments-Bid File (19-14)
Action(s):
approval of the RFP for Building Assessments-Bid File (19-14) passed with a motion by Mrs. Tiffanie Robinson and a second by Mrs. Jenny Hill.
No Action(s) have been added to this Agenda Item.
XI.A.2. **RFP Existing Capacity and Future Growth Study-Bid File (19-16)
Action(s):
approval of the RFP for Existing Capacity and Future Growth Study-Bid File (19-16) passed with a motion by Mrs. Jenny Hill and a second by Mr. Tucker McClendon.
No Action(s) have been added to this Agenda Item.
XI.A.3. **Howard High School Track & Field Complex
Action(s):
approval of the Howard High School Track & Field Complex passed with a motion by Mrs. Jenny Hill and a second by Mrs. Tiffanie Robinson.
No Action(s) have been added to this Agenda Item.
XI.B. Chief of Staff - Dr. Nakia Towns Edwards
XI.B.1. Board Policies - Second and Final Reading
XI.B.1.a. **Board Policy 3.500 Food Service Management
Action(s):
approval of Board Policy 3.500 Food Service Management passed with a motion by Dr. Steve Highlander and a second by Mrs. Kathy Lennon.
No Action(s) have been added to this Agenda Item.
XI.B.1.b. **Board Policy 4.200 Curriculum Development
Action(s):
approval of Board Policy 4.200 Curriculum Development passed with a motion by Mrs. Jenny Hill and a second by Mrs. Tiffanie Robinson.
No Action(s) have been added to this Agenda Item.
XI.B.1.c. **Board Policy 4.201 Basic Program
Action(s):
approval of Board Policy 4.201 Basic Program passed with a motion by Dr. Steve Highlander and a second by Mrs. Kathy Lennon.
No Action(s) have been added to this Agenda Item.
Attachments:
XI.B.1.d. **Board Policy 4.202 Exceptional Education
Action(s):
approval of Board Policy 4.202 Exceptional Education passed with a motion by Mrs. Tiffanie Robinson and a second by Mr. Tucker McClendon.
No Action(s) have been added to this Agenda Item.
XI.B.1.e. **Board Policy 4.203 Federal Programs
Action(s):
approval of Board Policy 4.203 Federal Programs passed with a motion by Dr. Steve Highlander and a second by Mr. Tucker McClendon.
No Action(s) have been added to this Agenda Item.
XI.B.1.f. **Board Policy 4.204 Career and Technical Education
Action(s):
approval of Board Policy 4.204 Career and Technical Education passed with a motion by Dr. Steve Highlander and a second by Mr. Tucker McClendon.
No Action(s) have been added to this Agenda Item.
XI.B.1.g. **Board Policy 4.206 Early Post-Secondary Opportunities
Action(s):
approval of Board Policy 4.206 Early Post-Secondary Opportunities passed with a motion by Dr. Steve Highlander and a second by Mr. Tucker McClendon.
No Action(s) have been added to this Agenda Item.
XI.B.1.h. **Board Policy 4.207 Supplementary Programs
Action(s):
approval of Board Policy 4.207 Supplementary Programs passed with a motion by Dr. Steve Highlander and a second by Mr. Tucker McClendon.
No Action(s) have been added to this Agenda Item.
XI.B.1.i. **Board Policy 4.211 Work-based Learning Program
Action(s):
approval of Board Policy 4.211 Work-based Learning Program passed with a motion by Mrs. Tiffanie Robinson and a second by Mr. Tucker McClendon.
No Action(s) have been added to this Agenda Item.
XI.B.1.j. **Board Policy 4.300 Extra Curricular Activities
Action(s):
approval of Board Policy 4.300 Extra Curricular Activities passed with a motion by Dr. Steve Highlander and a second by Mrs. Kathy Lennon.
No Action(s) have been added to this Agenda Item.
XI.B.1.k. **Board Policy 4.402 Selection of Instructional Materials (Other than Textbooks)
Action(s):
approval of Board Policy 4.402 Selection of Instructional Materials (Other than Textbooks) passed with a motion by Dr. Steve Highlander and a second by Mrs. Tiffanie Robinson.
No Action(s) have been added to this Agenda Item.
XI.B.1.l. **Board Policy 4.403 Reconsideration of Instructional Materials and Textbooks
Action(s):
approval of Board Policy 4.403 Reconsideration of Instructional Materials and Textbooks passed with a motion by Dr. Steve Highlander and a second by Mrs. Tiffanie Robinson.
No Action(s) have been added to this Agenda Item.
XI.B.1.m. **Board Policy 4.404 Use of Copyrighted and Licensed Materials
Action(s):
approval of Board Policy 4.404 Use of Copyrighted and Licensed Materials passed with a motion by Dr. Steve Highlander and a second by Mr. Tucker McClendon.
No Action(s) have been added to this Agenda Item.
XI.B.1.n. **Board Policy 4.407 Audio, Video and Digital Recordings
Action(s):
approval of Board Policy 4.407 Audio, Video and Digital Recordings passed with a motion by Dr. Steve Highlander and a second by Mrs. Tiffanie Robinson.
No Action(s) have been added to this Agenda Item.
XI.B.1.o. **Board Policy 4.602 Reporting Student Progress
Action(s):
approval of Board Policy 4.602 Reporting Student Progress passed with a motion by Dr. Steve Highlander and a second by Mr. Tucker McClendon.
No Action(s) have been added to this Agenda Item.
XI.B.1.p. **Board Policy 4.607 Graduation Activities
Action(s):
approval of Board Policy 4.607 Graduation Activities passed with a motion by Dr. Steve Highlander and a second by Mrs. Tiffanie Robinson.
No Action(s) have been added to this Agenda Item.
XI.B.1.q. **Board Policy 4.609 Promotion and Retention K-8
Action(s):
approval of Board Policy 4.609 Promotion and Retention K-8 passed with a motion by Mr. Tucker McClendon and a second by Dr. Steve Highlander.
No Action(s) have been added to this Agenda Item.
XII. Board Matters
XII.A. Chief of Schools - Dr. Justin Robertson
XII.A.1. **Textbook Adoption Committees
Action(s):
approval of the Textbook Adoption Committees for Social Studies Elementary School, Social Studies Middle School, Social Studies High School, IB Math, English Language & Literature, and Career & Technical Education passed with a motion by Dr. Steve Highlander and a second by Mrs. Kathy Lennon.
No Action(s) have been added to this Agenda Item.
XII.B. **Open Enrollment Request - Jill Levine, Chief of Opportunity Zone Dr. Justin Robertson, Chief Schools Officer
Action(s):
approval of Open Enrollment Request for the following schools: Dalewood Middle School; Howard Middle School; Lookout Valley Middle/High School; Red Bank Middle School; Rivermont Elementary School (Approved in 2017); Soddy Daisy Middle School; Woodmore Elementary School passed with a motion by Mrs. Tiffanie Robinson and a second by Mrs. Kathy Lennon.
No Action(s) have been added to this Agenda Item.
XII.C. John Maynard, Director of CTE
XII.C.1. **Agreement between Chattanooga State TCAT and HCDE for the temporary use of the Hamilton County High Building
Action(s):
approval of the Agreement between Chattanooga State TCAT and HCDE for the temporary use of the Hamilton County High Building passed with a motion by Dr. Steve Highlander and a second by Mr. Tucker McClendon.
No Action(s) have been added to this Agenda Item.
XII.D. **Request for School Name Approval - Jill Levine, Chief of Opportunity Zone; Dr. Zac Brown, Director of Opportunity Zone-Secondary; Mardee Miller, Transition Coordinator
Action(s):
approval of the Request for School Name Approval - naming the new middle school at Howard - Howard Connect Academy passed with a motion by Mrs. Tiffanie Robinson and a second by Dr. Steve Highlander.
No Action(s) have been added to this Agenda Item.
XIII. Information Only
XIII.A. Legal Services Report
XIV. Events/Announcements
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