March 14, 2016 at 8:00 PM - Regular March Board Meeting
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1. Call to Order and Roll Call - Open Meeting Law
Agenda Item Type:
Procedural Item
Rationale:
The Nebraska Open Meetings Act Law Requires that a copy of the Open Meetings Acts Law be posted in the meeting room and is accessible to the public. I would draw your attention to the Open Meetings Act Law posted on the door near the entry.
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2. Excuse Absent Board Members
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to excuse absent board members Passed with a motion by Board Member #1 and a second by Board Member #2.
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3. The Pledge of Allegiance
Agenda Item Type:
Action Item
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4. Approval of Agenda
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to approve the agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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5. Consent Agenda
Agenda Item Type:
Consent Agenda
Recommended Motion(s):
Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.1. Minutes
Agenda Item Type:
Consent Item
Attachments:
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5.2. Financial Report
Agenda Item Type:
Consent Item
Rationale:
1. Abengoa
The first half of these tax payment amounts are due in April and the second half is due in August. These amounts were verified by Jean at the Buffalo County Treasurers Office. This could cause a tax revenue shortfall for this year, but will also have future implications regarding the required property tax request for future budget years, as the taxable valuation for the property will be calculated into the total taxable valuation amount for the school district, but may not actually yield any tax dollars. The board will need to work together with the superintendent to decide how to handle the immediate shortfall in tax dollars, if it comes to fruition this April and how to plan for the loss in tax revenue going forward in future years. 2. Bowling Rental Fees & Transportation Costs 3. $6,000 transfer from the general fund to the lunch fund 4. Improvements to the Lunch Program
Attachments:
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5.3. Approval of Bills
Agenda Item Type:
Consent Item
Attachments:
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5.4. Consider and approve transfer in the amount of $6,000 from the general fund to the lunch fund
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to approve transfer in the amount of $6,000 from the general fund to the lunch fund Passed with a motion by Board Member #1 and a second by Board Member #2.
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6. Request to Address the Board and Correspondence-THANK YOU from the Ravenna Bowling Team
Agenda Item Type:
Procedural Item
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7. Blue Jay Celebration of Success-FFA Presentation & Elementary Boxtop Recognition
Agenda Item Type:
Information Item
Rationale:
The Ravenna elementary classrooms raised an impressive amount of money through the Boxtop For Education challenge. Throughout the month of February students brought in 11,308 boxtops, for a total of $1,130.00 raised this year. Since 2011, when Ravenna Elementary School started this adventure,
we have received over $10,776.00 total, for the donated boxtops. Now that is IMPRESSIVE!!
This year, our 1st place classroom was 5th grade who turned in 1,888 boxtops.
Second place is 4th grade with 1,855 donated
And a tie for 3rd place between Preschool and Kindergarten, with 1,511 boxtops for each class, being donated to our challenge.
The 1st place winning class was rewarded with a soda float party on March 7, 2016. Thank you to all who helped; families, students and staff, in this exciting fundraising adventure. And special thanks to Judi Dunning for spearheading the project! |
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8. Information and Action Items
Agenda Item Type:
Procedural Item
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8.1. Consider and approve resignation of certificated staff member, Mr. Craig Trampe, effective upon completion of 2015-16 contract term
Agenda Item Type:
Consent Item
Rationale:
Recommended Motion(s):
Motion to approve resignation of certificated staff member, Mr. Craig Trampe, effective upon completion of 2015-16 contract term, with regrets, Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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8.2. Consider and approve resignation of Ravenna Secondary Principal, Mr. Craig McLey, effective upon completion of 2015-16 contract term
Agenda Item Type:
Consent Item
Recommended Motion(s):
Motion to approve resignation of Ravenna Secondary Principal, Mr. Craig McLey, effective upon completion of 2015-16 contract term, with regrets, Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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8.3. Consider and approve 2016-17 School Calendar
Agenda Item Type:
Action Item
Rationale:
Staff has been asked to provide input on the 2016-17 calendar. Some minor changes (12:00 dismissal the day before Thanksgiving Break, Full day before Christmas Break, & Teacher work time after returning from Christmas Break) were made a result of the staff's suggestions. Two other questions to consider regarding the calendar are: 1) Would we like to alternate spring break between girls state basketball and boys state basketball weekends?
2) Would it be a beneficial to working parents option to do parent teach conferences say: Thursday 4-8pm and then Friday 8-10am - with teachers having the remainder of the day off? Some parents who work 2nd shift or during that 4-8 time don't get to attend, unless they take off work. Would such an option help increase attendance of those parents who are working during the evening hours?
Recommended Motion(s):
Motion to approve 2016-17 School Calendar Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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8.4. Consider and approve entering into a Membership Agreement of the Nebraska Whole Child Project under the provisions set forth in the Articles of Incorporation, Bylaws, and Membership Agreement
Agenda Item Type:
Action Item
Rationale:
Email guidance from Jennifer Jorgensen at NASB regarding joining:
Regarding the membership agreement, yes your board would make a motion to become members of the Nebraska Whole Child Project. If passed by a majority vote, you would then sign the membership agreement and just return to me.
I have attached a resolution you could use, but to be honest Ken, unless your board requires resolutions, you can just do a motion. You can use similar language in your motion that is on the resolution. I have also attached the bylaws and the articles of incorporation, as the membership agreement references these. Let me know if that answers your questions. Thanks Ken!!
Jennifer Jorgensen, J.D. Legal Counsel
Recommended Motion(s):
Motion to entering into a Membership Agreement of the Nebraska Whole Child Project under the provisions set forth in the Articles of Incorporation, Bylaws, and Membership Agreement Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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8.5. Consider and approve insurance renewal with RAI of Nebraska
Agenda Item Type:
Action Item
Rationale:
Total Insurance Premium Renewal Amount is $811 LESS than last year. Property Insurance premium has decreased by $2500 Worker's Compensation premium has remained consistent (showing no increase or decrease)
Recommended Motion(s):
Motion to approve insurance renewal with RAI of Nebraska Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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8.6. Consider and approve 3.07% total compensation increase for 2016-17 contract term for the elementary principal
Agenda Item Type:
Action Item
Rationale:
Board members were presented with array comparison on conference, comparable salaries for administrative team members at the February board meeting. The superintendent recommends that the principals (elementary and secondary) get the same total compensation increase offered to the other certificated staff members. In light of Mr. McLey's resignation, a salary adjustment for the 2016-17 year only needs to be made to Mr. Paul Anderson, elementary principal's, contract.
Recommended Motion(s):
Motion to approve 3.07% total compensation increase for 2016-17 contract term for the elementary principal Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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8.7. Consider and approve hiring of 7-12 Principal, Mr. Brad Kjar
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to approve hiring of 7-12 Principal, Mr. Brad Kjar Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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8.8. Consider and approve hiring of K-12 Behavioral Interventionist, Ms. Abbey Cron
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to approve hiring of K-12 Behavioral Interventionist, Ms. Abbey Cron Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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9. Discussion Items
Agenda Item Type:
Information Item
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9.1. Policy Review-600 Series
Agenda Item Type:
Action Item
Rationale:
The board is resuming its continuous policy review. The section of policy to review in advance of the Regular March Board Meeting is the 600 series on "Instruction". Will we begin to follow the calendar we agreed upon at the January Board Meeting (attached) as we continue to conduct ongoing policy review in the future. The next series of policy to review for the April Board Meeting is the 500 Series "Students". I am continuing to work with NASB to get the board policies added to the EMeetings webpage.
Attachments:
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9.2. Summer Projects/Purchases
Agenda Item Type:
Action Item
Rationale:
It is time to consider summer projects for the summer of 2016. The superintendent would like board input on any proposed projects or repairs they would like to see completed. This topic will be discussed over the course of the next several months. Areas to consider are: 1) Building Improvements/Repairs *a. Water softeners-($19,450)-Bids Attached *b. Split unit HVAC Replacement in Elementary Wing-$154,000 (Preliminary Estimate)-Several contractors have responded to the request for bids published in the paper and are planning on submitting bids by the April 1 deadline. c. Ridge cap on elementary-Waiting on bid by Tilloston *d. Concrete north of building (11' x 29' & 17' x 36' approximately 17 yards) ($5,000 est. by Dan)-Four local contractors that have been contacted and requested to submit bids prior to the April board meeting for the project. e. Bleachers-($110,564) f. Additional sprinklers (elementary building to elementary playground-320' x 75') ($2000 est. by Dan) g. Retaining wall & fence on west side of football field ($1500 est. by Dan) h. Concrete for visiting bleachers on football field to sit on ($1500 est. by Dan) i. Concrete pad on east side of concession stand for grilling ($100 est. by Dan) *j. Tile replacement in elementary (2 classrooms) ($1400 per room est. by Dan) *k. Tile high school girls/boys locker room showers ($2000 total about $1000 per locker room) (est. by Dan) *l. Metal siding on the storage shed east of crow's nest to match crow's nest ($1050 est. by Dan) m. Sprinklers on the interior of the building-$29,900 (contractor) & $3,000 (architect) = $32,900 n. Pnuematic controls on the air handling equipment replaced-($7972)-We have two contractors that have looked at this project and are providing us with bids for this work. *o. Concrete for air conditioning compressors on west side of elementary ($2500 est. by Dan) p. Replace T12 light fixtures in high school classrooms with T8 ($1200 per classroom est. by Dan)-Dan has explored relighting classrooms with LED lights rather T8. He's put the LED fixtures in the hallway by the library so the board can get a closer look at it. After the NPPD rebate for installing the LED's, the cost of the equipment compared to T8 is comparably close. We are working with an equipment distributor to finalize the numbers to decide on the feasibility of an LED relight rather than a T8 relight. *$186,800 total for preferred projects, NOT INCLUDING THE LED or T8 relight.
2) Transportation-An updated fleet information spreadsheet is attached. This was created in conjunction with Todd VanWinke. There are two buses that the board could surplus if you are interested in doing so. a. Bus replacement-$86,557 b. Van replacement-$25,000
Attachments:
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9.3. Bleacher Fundraising & Planning
Agenda Item Type:
Action Item
Rationale:
Contributors generously donated a total of $16,870 for the Ravenna Bleacher Project. Next steps for any additional fundraising for the project will be discussed and whether we want to plan to budget for the project for the 2016-17 budget cycle as an expenditure from our special building fund. We should also develop some speaking points to share with stakeholders to inform them of the status of the project and the steps we intend to take. Dana Dennison was nice enough to send Mr. Schroeder the names of some charitable organizations that he could reach out to for grants. Mr. Schroeder also contacted the Kearney Area Community Foundation and got the names of some additional charitable organizations to reach out to for grant money. |
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9.4. Band Uniform Purchase
Agenda Item Type:
Action Item
Rationale:
Band uniforms were budgeted for during the budget preparation. Four vendors were contacted to solicit bids and prototypes from.
Attachments:
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10. Elementary Principal's Report
Agenda Item Type:
Information Item
Rationale:
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11. Secondary Principal's Report
Agenda Item Type:
Information Item
Rationale:
I have a few bullet points to share with the board at this time.
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12. Superintendent's Report
Agenda Item Type:
Information Item
Rationale:
1. The window project is DONE. The Wilson Group was on site for the past 4 days and finished up on Sunday. 2. NRCSA REL "Gap Closure" Study- Achievement was measured as the average scaled score on the NeSA. So, the numbers represent the average change in NeSA scores over time. In Ravenna, the district average math NeSA scores were increasing 2.88 points per year, on average, for non-FRL students, and 4.87 points per year, on average, for FRL students, and the math gap was decreasing by 1.99 NeSA points per year, on average. 3. AQuESTT in light of new federal legislation. A brief review of new information pertaining to accountability. 4. Legislative Update
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13. Positive Comments
Agenda Item Type:
Information Item
Discussion:
Thanks to the FFA for the great presentation at the March Board Meeting and for the key chains they made with the laser engraver they presented to the board members. They have done a great job of representing the school this year in competition! -Tara Schirmer
The band did a great job at district basketball and all year long. -Misti Fiddelke
We commend Judi Dunning for the great "Boxtop Fundraising" effort she spearheaded. -Marilyn Bohn
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14. Adjournment
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to adjourn at ??? PM Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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