July 11, 2016 at 8:00 PM - Regular July 2016 Meeting

Rationale: 

1. Budget Amendment-This budget amendment is necessary to allow for the expenditure of an additional $2912.50 from the bond fund.  $412.50 was for bond agent fees not disclosed on the repayment schedule.  $2500 was for an interfund loan from the general fund that was required because of insufficient tax receipts at the county treasurer's office at the time of the bond fund payment.  This amendment will NOT increase property taxes. 

2.  NE Auditor of Public Accounts 2013 Audit Follow Up-The school district was contacted by Cindy Janssen from the Auditor of Public Accounts and have been cooperating with her office in a follow up review based on the 2013 audit.  President Fiddelke has been carbon copied all of the email correspondences between the superintendent and Mrs. Janssen, for the purpose of keeping the board leadership aware of our progress and work with the NE Auditor of Public Accounts Office.  Superintendent Schroeder will share the results of the follow up review with the entire board once it is completed.

3.  Second August Board Meeting for Bills & Transfers Reminder-(Lunch Time Meeting w/4 Board Members-August 24, 25, 29, or 30)

Rationale:  This budget amendment is necessary to allow for the expenditure of an additional $2912.50 from the bond fund.  The original, total amount budgeted for expenditures from the bond fund in the originally adopted budget was $177,363.  After the budget was adopted in September, a $412.50 fee requiring payment that was not disclosed on the bond fund repayment schedule was discovered.  An additional $2500 was also needed to be expended from the bond fund to repay an interfund loan from the general fund to the bond fund because of insufficient tax receipts at the county treasurer's office in the bond fund at the time of the bond fund payment.  This budget amendment will NOT increase property taxes.

Rationale:  There are no receipts coming in from the school lunch program, due to the fact it is summer.  The transfer will allow the school district to meet payroll and vendor payments.

Rationale: 

1.  STAR/YAB Staffing Update

2.  Summer Projects Update

• Water softener is installed
• Concrete in north driveway is complete
• Termite damage discovered in elementary (Abels, Brodersen, Habes, Elementary Library)-(See attached proposal from Ecolab)-Required to treat entire perimeter of elementary; classroom treatments from this point on with be in the range of $450 per classroom.  Cost of treating the perimeter will be $6725
• Elementary Roof Repair Bids (Chief-$8,076 & Tillotsons-$11,956)=$3,880 for "mechanical repair" vs. "spray repair"
   Board Policy "902.04" does not require the school district to secure bids on construction projects below $100,000.  Two bids have been received thus far.
• Tile is installed in Boys Locker Room (need to finish grout)
• Floor tile in Abels's & Sorensen's Room is done
• Two art room restrooms are done being referbished 
• Footings for the retaining wall on the west end of the football field are poured and the blocks are delivered

3.  An inquiry regarding the possibility of a pool and community center on school property was made this past week.  I asked the representative to provide some more information about the size and scope of the proposed project and told the representative I'd inform the board about the request.

4.  Budget Planning Session (Possible Dates)-Would you like to conduct this planning session immediately before the August Board Meeting on August 8th @ 7:00 PM, or would the board like to schedule a separate time for the planning session?