May 14, 2018 at 7:00 PM - Board of Education Regular Meeting
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1. 7:00 PM Building & Grounds Tour from 7:00-8:00 PM. 8:00 Business Meeting-Note to The Public: The Board Members will tour the building and grounds from 7:00 to 8:00. The regular business meeting will start at 8:00 or immediately following the building and grounds tour.
Agenda Item Type:
Action Item
Rationale:
The board, head of maintenance, and superintendent will be looking at the following items in the following order, beginning at 7:00 PM:
Playground Asphalt Playground Equipment Elementary Water Heaters that were replaced in Elementary Elementary Gym Corridor & Elementary Teacher's PE Office Boys High School Locker Room Lockers Condensing Units Asphalt on the north side of the school Concrete Replacement on North Side Roof on Bus Barn Hanging Heaters in Bus Barn Football Field Scoreboard Football Field Storage Shed Football Field Concession Stand Track Asphalt "dip" in front of building Handicap Ramp on south side of building |
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2. Call to Order and Roll Call - Open Meeting Law
Agenda Item Type:
Procedural Item
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3. Excuse Absent Board Members
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to excuse absent board members Passed with a motion by Board Member #1 and a second by Board Member #2.
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4. Approval of Agenda
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to approve the agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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5. Financial Report
Agenda Item Type:
Information Item
Rationale:
1. Review monthly bills using the EMeetings Software. 2. Review all credit card transactions for the month. 3. Finance Committee Members Sign-off on review of monthly bills, credit card transactions, and district fund balances. 5. Approve superintendent's expenses (credit card transactions, mileage, cell phone reimbursement).
Attachments:
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6. Consent Agenda
Agenda Item Type:
Consent Agenda
Recommended Motion(s):
Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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6.1. Discuss, consider, and take all necessary action to minutes
Agenda Item Type:
Action Item
Attachments:
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6.2. Discuss, consider, and take all necessary action to bills
Agenda Item Type:
Action Item
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6.3. Declare old basketball warm ups as surplus for immediate sale or disposal
Agenda Item Type:
Action Item
Rationale:
Mr. Habe would like to sell or dispose of 11 basketball warm up jackets and pants. They are no longer useful and are taking up storage space.
Recommended Motion(s):
Motion to declare old warm ups as surplus for sale or immediate disposal Passed with a motion by Board Member #1 and a second by Board Member #2.
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6.4. Discuss, consider, and take all action necessary to declaring speech textbooks as surplus for immediate sale or disposal
Agenda Item Type:
Consent Item
Rationale:
Mrs. Kjar is requesting that 20 Prentice Hall Speech Textbooks entitled, "Speech Exploring Communication" (ISBN#: 0-13-8277296-4) be declared as surplus for disposal.
Recommended Motion(s):
Motion to to declare speech textbooks as surplus for immediate sale or disposal Passed with a motion by Board Member #1 and a second by Board Member #2.
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6.5. Discuss, consider, and take all action necessary to declaring musical instruments as surplus for resale
Agenda Item Type:
Consent Item
Rationale:
Mrs. Ellis is working with the administration to update the instrumentation in the high school and elementary band. She would like to have instruments that are too expensive to repair, in poor condition, or broken to be declared as surplus for the purpose of being sold to a company that buys used instruments that can be refurbished. The credit the school receives for these instruments will be applied towards the purchase of refurbished instrumentation for the band program.
Mrs. Ellis request that the attached list of instruments be declared as surplus.
Recommended Motion(s):
Motion to declare musical instruments as surplus for resale Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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6.6. Discuss, consider, and take all action necessary to rescinding the bid award for an industrial lawn mower to Grone's Outdoor Power in the amount of $10,349.95
Agenda Item Type:
Consent Item
Rationale:
At the April 9th, 2018, board meeting a bid for a industrial mower was approved in the amount of $10,349.95; however, that bid amount was not for the water cooled model. The water cooled model is $9,834 ($515.95 cheaper). This and the following agenda items (6.7 & 6.8) are to cancel approval of the bid for the air cooled engine and to order the cheaper water cooled engine.
Recommended Motion(s):
Motion to rescind bid award to Grone's Outdoor Power in the amount of $10,349.95. Passed with a motion by Board Member #1 and a second by Board Member #2.
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6.7. Discuss, consider, and take all action necessary to awarding industrial mower bid to Grone's Outdoor Power in the amount of $9834
Agenda Item Type:
Consent Item
Rationale:
At the April 9th, 2018, board meeting a bid for a industrial mower was approved in the amount of $10,349.95; however, that bid amount was not for the water cooled model. The water cooled model is $9,834 ($515.95 cheaper). This and the following agenda items (6.7 & 6.8) are to cancel approval of the bid for the air cooled engine and to order the cheaper water cooled engine.
A copy of the bid for the mower with the water cooled mower is attached to this agenda item.
Recommended Motion(s):
Motion to award the bid for industrial mower to Grone's Outdoor Power in the amount of $9,834. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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6.8. Discuss, consider, and take all action necessary to the resignation of certificated staff member, Stephanie Rodenborg
Agenda Item Type:
Consent Item
Recommended Motion(s):
Motion to approve the resignation of Stephanie Rodenborg, with regrets Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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6.9. Discuss, consider, and take all action necessary to the resignation of classified staff member, Mrs. Ruth Bergmeier, Custodian
Agenda Item Type:
Consent Item
Recommended Motion(s):
Motion to approve resignation of Mrs. Ruth Bergmeier, with regrets Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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6.10. Discuss, consider, and take all action necessary to the resignation of classified staff member, Mr. Kyle Moore, Para Professional
Agenda Item Type:
Consent Item
Recommended Motion(s):
Motion to approve resignation of Mr. Kyle Moore, with regrets Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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6.11. Discuss, consider, and take all action necessary to purchasing retirement gift for retiree in the amount of $125.95
Agenda Item Type:
Consent Item
Rationale:
Ruth Bergmeier is retiring after 22 years of service to the school district. A retirement gift has been purchased for her on behalf of Ravenna Public Schools. The amount of the gift is $125.95
A copy of the school's Miscellaneous Expenditures Policy, covering such purchases, is attached to this agenda item.
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6.12. Discuss, consider, and take all action necessary to transferring $1185 from the General Fund to the Lunch Fund
Agenda Item Type:
Consent Item
Rationale:
The lunch fund currently has a balance of negative $1184.04. This transfer is to insure we can cover operating expenses for the month of May.
Recommended Motion(s):
Motion to to transfer $1185 from the General Fund to the Lunch Fund Passed with a motion by Board Member #1 and a second by Board Member #2.
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7. Request to Address the Board and Correspondence
Agenda Item Type:
Procedural Item
Rationale:
Members of the Public, This is the portion of the board meeting when we invite anyone in attendance to address the board of education. If you would like to speak to the board regarding any of the items on tonight's agenda or a public concern, now is your opportunity to do so. Please review the orange sheet (found on the visitors' chairs) of paper that contains the guidelines for public participation. If you wish to speak to the board at this time, please let me know. "Would anyone like to address the board at this time?"
AFTER THE PERSON(S) INDICATE(S) THEY WISH TO SPEAK 1. Please stand and state your name? 2. What topic will you be speaking on? 3. Are there others in the room who wish to speak to the same topic? (If so, ask that they be recognized so that 30 minutes of time for public comment can be apportioned as per the policy-5 minutes per person). 4. Optional-"Please understand that public comment is your opportunity to speak to the board and present your concerns, thoughts, feelings, ideas, and observations. Members of the board are happy to hear from members of the public, but the board will not engage in conversation or dialogue with you during public comment." 4. "You'll have approximately 5 minutes to address the board, as we allow 5 minutes per person and a total of 30 minutes for public comment. You may begin when you are ready?"
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8. Blue Jay Celebration of Success-World's Robotics Competitors-Kooper Schirmer & Abe Schroeder
Agenda Item Type:
Information Item
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9. ABC Bluejay Staff Member of the Month
Agenda Item Type:
Action Item
Rationale:
Congratulations to Mr. Noah Maulsby, who was April's ABC Bluejay Staff Member of the Month! Congratulations to Ruth Bergmeier, who is May's ABC Bluejay Staff Member of the Month! Ruth is very conscientious about her work and always completes her work to a high standard. If Ruth says, "It's clean," it's clean. If Ruth says, "It was done right," it was done right. Ruth is reliable, friendly, and truly cares about "her kids."
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10. Information and Action Items
Agenda Item Type:
Procedural Item
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10.1. Discuss, consider, and take all action necessary to hiring of media specialist
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to hire Holly Myers as ms/hs media specialist for the 2018-19 school year Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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10.2. Discuss, consider, and take all action necessary to hiring of ms/hs science teacher
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to hire Scott Stecklein as ms/hs science teacher for 2018-19 school year Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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10.3. Discuss, consider, and take all action necessary interlocal agreement with Fullerton Public Schools for distance learning services for Family & Consumer Science for the 2018-19 School Year
Agenda Item Type:
Consent Item
Rationale:
For the past several years, Ravenna Public Schools has offered its students distance learning classes, which they receive from Fullerton Public Schools. Both local boards of education must approve the interlocal agreement, so that the classes can be facilitated.
Recommended Motion(s):
Motion to approve resolution to enter into interlocal agreement with Fullerton Public Schools for the purpose of providing FCS courses to Ravenna Students during the 2018-19 School Year Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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10.4. Discuss, consider, and take all action necessary to school breakfast and lunch prices for the 2018-19 school year
Agenda Item Type:
Action Item
Rationale:
Each year the school is required to review lunch and breakfast prices using a tool called the PLE Tool (attached to this agenda item), provided by NDE Nutrition Services, to determine an acceptable price for the next year's school lunch and breakfast. According to the PLE calculations, a price increase is required. However, the tool provides options for the increase by using either the "average weighted price increase," which is $2.92 or the "optional price requirement," which is $2.90 ($2.92 rounded down to the nearest nickle). So, the lunch prices can be increased in any manner to achieve the "optional pricing requirement" of $2.90. After speaking with Beth Hass from NDE Nutrition Services, the superintendent would recommend a price increase of 5 cents to the K-6 breakfast and lunch prices and a 5 cent increase to the 7-12 breakfast and lunch prices. The superintendent would also recommend a 15 cent increase to the adult breakfast and adult lunch prices. Current 2017-18 prices and proposed increases for 2018-19 are below: Breakfast: K-6: $1.90-------$1.95 7-12: $2.05------$2.10 Adult: $2.50-----$2.65
Lunch: K-6: $2.70----------$2.75 7-12: $3.00---------$3.05 Adult: $3.85---------$4.00
Recommended Motion(s):
Motion to increase student lunch and breakfast prices by 5 cents and adult meal prices by 15 cents for the 2018-19 school year Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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10.5. Discuss, consider, and take all action necessary to Policy #5068-Extracurricular Random Drug Testing Program
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to approve second and final reading of Board Policy #5068-Extracurricular Random Drug Testing Program Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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10.6. Discuss, consider, and take all action necessary to the purchase and installation of a football scoreboard with donated funds
Agenda Item Type:
Action Item
Rationale:
Football Scoreboard-Money Fund raised to date is $25,000. The cost of the scoreboard is $17,200. The cost of the installation from Love Signs is $6,450. There will be an additional amount required for the electrical hookup, estimated to be $500-$1,000 and $1,000 for the "donor sign" that goes beneath the scoreboard. Total cost of installation is estimated to be $25,150 (depending on cost of electrical)
Recommended Motion(s):
Motion to approve purchase and installation of football scoreboard with donated funds Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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10.7. Discuss, consider, and take all actions necessary to the amendment of the superintendent's contract
Agenda Item Type:
Action Item
Rationale:
The board wishes to adjust the compensation of the superintendent by 1.5% for total compensation. This will result in a total compensation increase of $2,582.32 (1.5%) and a total salary increase of $2,197.2.
This proposed increase has been made available to the public as per the "Superintendent Pay Transparency Act" on the school's website. Amended portions of the contract to reflect this change are highlighted on the attached proposed amended contract.
Recommended Motion(s):
Motion to approve the amended superintendent's contract Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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11. Discussion Items
Agenda Item Type:
Information Item
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11.1. Discuss, consider, and take all action necessary to Board Self Evaluation & Retreat Planning
Agenda Item Type:
Action Item
Rationale:
The Ravenna School Board holds an annual retreat. Planning preparations in conjunction with this need to be discuss. The board also wishes to utilize a "Self Assessment Tool" to identify growth areas to be addressed at the Annual Board Retreat.
A copy of the "Self Assessment Tool" to be used by the board for that purpose is attached.
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12. Elementary Principal's Report-MTSS & BI Program Report
Agenda Item Type:
Information Item
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13. Secondary Principal's Report-MTSS & BI Program Report
Agenda Item Type:
Information Item
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14. Superintendent's Report
Agenda Item Type:
Information Item
Rationale:
1. Legislative Update (Full Legislative Update is attached to this agenda item):
3. Annual Loss Control & Safety Inspections-The school district has a loss control agent from ALICAP come out annually. A copy of that report is attached. Additionally, we have a Rule 10 Safety & Security Audit Annual. That report is also attached. 4. School Lunch Survey Results-Comparative survey data for 2016-17 to 2017-18 are attached to this agenda item for review by the Board. 5. Track Repair-Midwest Tennis & Track were out and are working up a solid estimate for the needed repairs to be completed this summer/fall. Mr. Schirmer & Mr. VanWinkle have had input on identifying the needed repairs on which the estimate will be based.
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15. Positive Comments
Agenda Item Type:
Information Item
Discussion:
The Spring Play was wonderfully done. The performers and the directors all did a great job. -Mr. Schroeder
Congratulations to our track and golf athletes on very successful season! Congratulations to all athletes who qualified to participate in state level competition. -Mr. Schroeder, Superintendent Congratulations to Kooper Schirmer and Abe Schroeder for qualifying for the World Robotics Competition. Also, a special thanks to them and to Mrs. Jarzykna for presenting at the May Board Meeting. -Marilyn Bohn Thanks to the Lion's Club for their generous donation to purchase library books for the elementary library. -Paul Anderson, Elementary Principal A special thanks to Dan Bolling for his fundraising efforts on the football scoreboard. -Marc Vacek The 2018 Graduation Ceremony was a great success. Thanks to all who participated to make this such a wonderful day for our seniors. The band sounded exceptional at the ceremony! -Marc Vacek |
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16. Adjournment
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to adjourn at ??? PM Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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