August 10, 2020 at 7:00 PM - Board of Education Regular Meeting

Rationale: 

1.  Review monthly bills using the EMeetings Software.

2.  Review all credit card transactions for the month.

3.  Finance Committee Members Sign-off on review of monthly bills, credit card transactions, and district fund balances.

4.  Approve superintendent's expenses (credit card transactions, mileage, cell phone reimbursement).-Cell phone reimbursement in the amount of $45.68 (attached)

5.  Lunch Fund Monthly Review

6.  Payroll Ledger Review

7.  Insurance Billing Review

8.  ACH Payroll Review

9.  9 & 10 month classified employees pay schedule change.

10.  Full-Time Substitute Financial Estimates-Attached

11.  FEMA & ESSRS Money-The superintendent has created the FEMA application and had a meeting with the "application advisor" on August 5th to move the application forward towards completion.  The superintendent has submitted the ESSRS CARES Act application to NDE and is awaiting approval of the grant application.  The ionization system and junior high computers will be purchased with the CARES ACT money.  The superintendent will be submitting the staff cost of providing and delivering meals during the closure this spring, additional cleaning supplies & equipment, masks, and other supplies relevant to responding to the virus through the FEMA application.

12.  Investments-The bookkeeper and the superintendent met with the bank president to move some of the school's capital into cd's for the purpose of gaining more interest on idle capital.  Investments in the amount of $2,000,000 were allocated from the General Fund Cash Reserve and $500,000 was allocated from the Special Building Fund.  These cd's have the same structure.  They provide a .6% interest rate, require a minimum balance of $5,000, allow for unlimited deposits, and allow for three penalty free withdraws per 9 month term.  They "roll over" each 9-month term, unless we contact the bank and direct them otherwise.  All of the current cd's we have with the bank (there are currently two others with an approximate value of $160,000) will be consolidated into one certificate of deposit (cd) with the bank to ease record keeping and communication of balances with the board and the public.  The investments will appear monthly, on the board report.  The $2,000,000 is consistently with the necessary cash reserve for the 2020-21 budget.  The $500,000 in the special building fund will allow us to leave some of the capital uninvested and usable for current and future projects.  The additional tax request for the Special Building Fund for the upcoming year, in additional to the capital left outside of this investment, should meet our building project needs for the upcoming 2020-21 summer projects list.  If it does not, The 9-month term will be ending around April and we can determine how much to leave in the investment vs. liquidate, based on our project needs.  Also, we have the flexibility to make three withdraws, so once we decide on our 2021 summer projects, it will easily to calculate the amount of money we need to access.

13.  Clerical Staff Transition Update & Questions from Finance Committee-Hilary, Shari, & Lacey

• Superintendent was cross-trained on entering accounts payable.
• Meeting with accounting firm to outsource payroll for a couple of months this fiscal year

Rationale: 

Members of the Public, 

This is the portion of the board meeting when we invite anyone in attendance to address the board of education. If you would like to speak to the board regarding any of the items on tonight's agenda or a public concern, now is your opportunity to do so.  Please review the orange sheet (found on the visitors' chairs) of paper that contains the guidelines for public participation.  If you wish to speak to the board at this time, please let me know.  "Would anyone like to address the board at this time?"

 

AFTER THE PERSON(S) INDICATE(S) THEY WISH TO SPEAK

1.  Please stand and state your name?

2.  What topic will you be speaking on?

3.  Are there others in the room who wish to speak to the same topic? (If so, ask that they be recognized so that 30 minutes of time for public comment can be apportioned as per the policy-5 minutes per person).

4.  Optional-"Please understand that public comment is your opportunity to speak to the board and present your concerns, thoughts, feelings, ideas, and observations.  Members of the board are happy to hear from members of the public, but the board will not engage in conversation or dialogue with you during public comment."

4.  "You'll have approximately 5 minutes to address the board, as we allow 5 minutes per person and a total of 30 minutes for public comment.  You may begin when you are ready?"

 

 

 

Rationale:  The principals did an excellent job putting their learning plans together for the school year in the event of future closures.  They have also coordinated with ESU 10 to provide teacher, student, and parent training in the school's LMS (Learning Management System) for the upcoming school year to ensure continuity in educaiton in the event of any future closures.

Rationale:  Dan Cyboron has done an excellent job of leading his staff to prepare the school for the return of students and staff.  The building is clean and sanitary due to his hard work and excellent staff management.  He has worked hard to procure the necessary cleaning supplies and to develop a plan to keep the building clean and safe during the 2020-21 School Year.  Thanks to Mr. Cyboron, Ravenna Public Schools Head of Maintenance, for all of his efforts and for always going Above and Beyond the Call of duty. 

Rationale:  In light of federal changes to Title IX, the board is encouraged by the school district's attorney and superintendent to adopt the revised version of this policy to be in compliance with the law.

Rationale:  In light of federal changes to Title IX, the board is encouraged by the school district's attorney and superintendent to adopt  this policy to be in compliance with the law.

Rationale:  1.  "CDC Guidance on Daily Screenings at School"-Daily screenings were removed from the plan after consulting with Two Rivers, at the yellow level of the plan.  The time to return after having a temperature at school was reduced from 72 to 24 hours, as per the guidance of the CDC and Two Rivers.

2.  What are we going to do about fevers, as they can indicate a host of medical conditions?  See attached guidance on "Screening & Re-admittance" & "Symptoms Response for School Nurse."

3.  Face Mask Resolution from Two Rivers-Attached

4.  "RPS Re-Opening Resolution from July Board Meeting" is attached for review.  If the board wishes to amend this resolution in any way, before the start of the school year, now is the time to do it.

 

Rationale:  Each year, the board is required to appoint a Committee on American Civics and to perform certain tasks throughout the school year.  These appointments are required by statute.

WOULD THE BOARD MEMBERS ON THIS COMMITTEE LIKE TO COUPLE THEIR REQUIRED MEETING WITH REGULARLY SCHEDULED BOARD MEETINGS AND HAVE THEM BEFORE THE BOARD MEETINGS?

Rationale:  1.  2nd August Board Meeting for the purpose of final payment of bills & transfers.  A date for this meeting needs to be set.

2.  Budget Hearing-Does the board want to have the budget hearing on a day other than its regular September Board Meeting?  If so, one will need to be scheduled.

3.  LouPlatte Conference Passes for Board Members



Monthly Superintendent Goals Update:

Academic Achievement



Vision



Community Relations
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