March 11, 2019 at 8:00 PM - Board of Education Regular Meeting
| Agenda | |
|---|---|
|
1. Call to Order and Roll Call - Open Meeting Law
Agenda Item Type:
Procedural Item
|
|
|
2. Excuse Absent Board Members
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to excuse absent board members Passed with a motion by Board Member #1 and a second by Board Member #2.
|
|
|
3. The Pledge of Allegiance
Agenda Item Type:
Action Item
|
|
|
4. Recitation of School Mission Statement:
Preparing Students Today to Succeed Tomorrow: Family-Community-School
Agenda Item Type:
Action Item
|
|
|
5. Approval of Agenda
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to approve the agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
|
6. Financial Report
Agenda Item Type:
Information Item
Rationale:
1. Review monthly bills using the EMeetings Software. 2. Review all credit card transactions for the month. 3. Finance Committee Members Sign-off on review of monthly bills, credit card transactions, and district fund balances. 4. Approve superintendent's expenses (credit card transactions, mileage, cell phone reimbursement). 5. Lunch Program Monthly Review-Financial Data & Program Feedback
Attachments:
()
|
|
|
7. Consent Agenda
Agenda Item Type:
Consent Agenda
Recommended Motion(s):
Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
|
7.1. Discuss, consider, and take all necessary action to minutes
Agenda Item Type:
Action Item
Attachments:
()
|
|
|
7.2. Discuss, consider, and take all necessary action to bills
Agenda Item Type:
Action Item
|
|
|
8. Request to Address the Board and Correspondence
Agenda Item Type:
Procedural Item
Rationale:
Members of the Public, This is the portion of the board meeting when we invite anyone in attendance to address the board of education. If you would like to speak to the board regarding any of the items on tonight's agenda or a public concern, now is your opportunity to do so. Please review the orange sheet (found on the visitors' chairs) of paper that contains the guidelines for public participation. If you wish to speak to the board at this time, please let me know. "Would anyone like to address the board at this time?"
AFTER THE PERSON(S) INDICATE(S) THEY WISH TO SPEAK 1. Please stand and state your name? 2. What topic will you be speaking on? 3. Are there others in the room who wish to speak to the same topic? (If so, ask that they be recognized so that 30 minutes of time for public comment can be apportioned as per the policy-5 minutes per person). 4. Optional-"Please understand that public comment is your opportunity to speak to the board and present your concerns, thoughts, feelings, ideas, and observations. Members of the board are happy to hear from members of the public, but the board will not engage in conversation or dialogue with you during public comment." 4. "You'll have approximately 5 minutes to address the board, as we allow 5 minutes per person and a total of 30 minutes for public comment. You may begin when you are ready?"
Attachments:
()
|
|
|
9. Blue Jay Celebration of Success-Ms. Caley Greer & Ms. Abby Sorensen on Kindergarten Teacher's Use of Social Media to Keep Parents Informed
Agenda Item Type:
Information Item
|
|
|
10. ABC Bluejay Staff Member of the Month-Mrs. Hilary Bolling
Hilary Bolling is an outstanding bookkeeper! She is very knowledgeable in her position because of her past business experience in accounting and auditing. The school recently when through an "administrative review" (audit) of its school nutrition program, conducted by the Nebraska Department of Education. There were no findings, which is almost unheard of. This success speaks to Hilary's high level of organization and competency. Hilary is always willing to help anyone out, even though she has a lot on her plate. She is always ready to volunteer and help make the school and community better. Congratulations to Hilary Bolling, Ravenna Public Schools ABC Bluejay Staff Member of the Month!
Agenda Item Type:
Action Item
Rationale:
Congratulations to ???, who is this month's ABC Bluejay Staff Member of the Month!
|
|
|
11. Information and Action Items
Agenda Item Type:
Procedural Item
|
|
|
11.1. Discuss, consider, and take all action necessary to Policy #6035 "Special Education Procedures"
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
During a recent special education file review conducted by NDE, the administration discovered that our special education procedures should be solidified in a policy. We also discovered that there were a couple of additional items that needed to be added to the policy to ensure we are in compliance with Rule 51. The revised policy is attached as Policy # 6035 "Special Education Procedures" as well as the current "Special Education Procedures", which was not an official board policy but rather a "guidance document" adopted in a previous policy update.
There are three revisions to this policy: 1) It was given a policy number of #6035. 2) Specific language regarding the IEP was added on page 3. 3) Specific language regarding confidentiality and personally identifiable information was added to page 5.
Attachments:
()
|
|
|
11.2. Discuss, consider, and take all action necessary to bids for Phase 3 of Elementary HVAC Project
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to award the bid for the Elementary Phase 3 HVAC Project to Jerry's Sheet Metal in the amount of $74,800 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
|
|
|
11.3. Discuss, consider, and take all action necessary to bids for 20-Ton Condenser Unit Replacement Project
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to award the bid for the 20-Ton Condenser replacement to Jerry's Sheet Metal in the amount of $58,800 (Base Bid) or $49,700 (Alternate #2 with $9100 Deduct) Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
|
|
|
11.4. Discuss, consider, and take all action necessary to "2019-20 Classified Handbook"
Agenda Item Type:
Action Item
Rationale:
The proposed draft of the 2019-20 "Classified Staff Handbook" is attached. There are two primary changes proposed. Both proposed changes appear on page 4 of the handbook and are related to leave.
1) Emergency Leave-This language is proposed to be changed to mirror the change to emergency leave that was made in the negotiated contract with teachers. 2) Sick Leave-Currently, classified staff who work 9 or 10 months and are classified as "full-time school term employees" receive 5 days of sick leave that are cumulative up to 20 days. Year round classified employees who work 12 months receive 10 days of sick leave that are cumulative up to 40 days. If the standard for 12-month employees is 10 sick days cumulative to 40, a pro-rated value for 9-months (75% of 12 months) would be 7.5 sick days, cumulative up to 30 days. When looking at schools across the conference, some districts offer more sick days and more cumulative leave totals to 9 & 10-month employees than others. There does not seem to be any prescriptive, standard formula. This change would affect the following positions and generate 62.5 additional leave days (2.5 days more X 25 employees eligible for the benefit = 62.5) the district is responsible for: 1 Nurse 14 paras 1 clerical 3 kitchen 6 bus drivers 25 people *62.5 days of additional leave would be added, generating a cost of $6500
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
|
|
|
11.5. Discuss, consider, and take all action necessary to "Staff Handbook" Draft
Agenda Item Type:
Action Item
Rationale:
The administrative team and office staff have been working on the staff handbook. A draft is attached to this agenda item for review by the board. Highlighted portions are portions that the administrative team and the office staff have made edits on to comply with recently (last two years) adopted policy and to reflect actual practices and protocols of the school district. The Board Policy Committee, as well as all other board members, are encouraged to review the handbook and to make the administration aware of any potential concerns or questions.
Once the teacher evaluation instrument is finalized, it will be added to the staff handbook and put in front of the board for final consideration and approval, likely late this spring. It will go into effect at the commencement of the 2019-20 school year and be the last portion of the "full policy review" conducted by the school board.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
|
|
|
11.6. Discuss, consider, and take all action necessary to Activity Director's compensation for the 2019-20 contract term
Agenda Item Type:
Action Item
Rationale:
Mr. Reicks and Mr. Schroeder have prepared the attached for review by the board regarding compensation for Activities Directors in the schools array comparison group.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
|
|
|
11.7. Discuss, consider, and take all action necessary to superintendent's goals
Agenda Item Type:
Action Item
|
|
|
12. Discussion Items
Agenda Item Type:
Information Item
|
|
|
13. Elementary Principal's Report
Agenda Item Type:
Information Item
|
|
|
14. Secondary Principal's Report
Agenda Item Type:
Information Item
|
|
|
15. Superintendent's Report (Possible Executive Session)
Agenda Item Type:
Information Item
Rationale:
1. Student Artist of the Month-Brooklin Cox- (Art Attached)
2. Food Service Program Administrative Review- (Findings Letter Attached): Due to Hilary's hard work and oversight, we came through the administrative review with no findings. 3. Maker's Space Proposals for RAV 4. Behavioral Interventionist & School Psychologist Discussion 5. Window Update & Conference Call @ 9:00 PM-(Possible Executive Session)
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
|
|
|
16. Board Report
Agenda Item Type:
Action Item
Attachments:
()
|
|
|
17. Positive Comments
Agenda Item Type:
Information Item
Rationale:
Congratulations to the Ravenna Public Schools Robotics Teams that qualified for the World's Robotics Competition in Louisville, KY. These teams consist of students: CJ McCoy, Shalie Sklenar, Ethan Standage, Cooper Schirmer, & Abe Schroeder -Ravenna Board of Education
Congratulations to the 5S Robotics Team, comprised of Cooper Schirmer & Abe Schroeder, who won the Vex Robotic Video competition. Their video was chosen from over 100 videos submitted from competitors across the world. -Ravenna Board of Education The Kindergarten Teachers, Mrs. Greer and Mrs. Sorensen, did a great job of presenting what they are doing with social media to connect with their parents and to keep their parents informed. Great job! -Ravenna Board of Education Thanks to Mr. Kjar for being the "Golden Voice of the Bluejays" during the winter sports season. He does an excellent job of announcing at the games. -Ryan Osten Thanks to Todd VanWinkle for all of his hard work in keeping the parking lots and sidewalks cleared of snow and ice. It's a tough and thankless job. We are lucky to have Todd doing such a great job of it. -Marc Vacek |
|
|
18. Adjournment
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to adjourn at ??? PM Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
|
