April 8, 2019 at 8:00 PM - Board of Education Regular Meeting

Rationale: 

1.  Review monthly bills using the EMeetings Software.

2.  Review all credit card transactions for the month.

3.  Finance Committee Members Sign-off on review of monthly bills, credit card transactions, and district fund balances.

4.  Approve superintendent's expenses (credit card transactions, mileage, cell phone reimbursement).

5.  Lunch Program Monthly Review-Financial Data, Program Feedback, & Decision for Next Year

6.  Special Building Fund Expenditures to Date (4/8/19):
Sept. - Scoreboard parts - $517.10; Ravenna Redi Mix - $240.00
Oct. - Daktronics - $108.00
Nov. - Protex - $4476.99
Dec. - None
Jan. - ETI - $3565.58; Midwest Tennis & Track $4975.00
Feb. - ETI - $2040.26
Mar. - ETI - $4933.13
Apr. - Ravenna Football Program - 574.90 

Total Expenditures to Date (4/8/19): $21,430.96
Total Anticipated Summer Projects Expenditures: $184,600 
Current (4/8/19) Balance: $271,236
Total Budgeted Expenditure: $626,855

A copy of the updated "Capital Improvement Plan" with current bid prices is attached to this agenda item.

7.  Depreciation Fund-Summer Purchases (computer refresh for staff-$30,000, school pickup-$20,000).  The amount of the bus, less the NDEQ rebate will be $54,815.  We may want to consider making as large a transfer as possible to the Depreciation Fund from the General Fund towards the end of the 2018-19 budget cycle as: (1) We will have a student computer refresh ($160,000) and a possible bus purchase (VW Grant) next year ($55,000);  (2) Given the increase in total staff cost, due to the raise we gave this year and the addition of staff, our budget authority is quickly getting decreased;  (3)  We we want to maximize the use of the budget authority we have this budget cycle to energize the Depreciation Fund;  (4) Our General Fund Cash Reserve Balance is now healthy enough to warrant putting as much as possible into the Depreciation Fund, which is transferred from the General Fund.  Even a sizable transfer ($250,000-$300,000) from the General Fund to the Deprecitation Fund will have little impact on the General Fund Cash Reserve Balance going forward.

Total Expenditures to Date (4/8/19): $6,919 (High Jump Pit & Standards)
Total Anticipated Summer Purchases: $50,000
Current (4/8/19): $147,453
Total Budgeted Expenditures: $260,000

Rationale: 

Members of the Public, 

This is the portion of the board meeting when we invite anyone in attendance to address the board of education. If you would like to speak to the board regarding any of the items on tonight's agenda or a public concern, now is your opportunity to do so.  Please review the orange sheet (found on the visitors' chairs) of paper that contains the guidelines for public participation.  If you wish to speak to the board at this time, please let me know.  "Would anyone like to address the board at this time?"

 

AFTER THE PERSON(S) INDICATE(S) THEY WISH TO SPEAK

1.  Please stand and state your name?

2.  What topic will you be speaking on?

3.  Are there others in the room who wish to speak to the same topic? (If so, ask that they be recognized so that 30 minutes of time for public comment can be apportioned as per the policy-5 minutes per person).

4.  Optional-"Please understand that public comment is your opportunity to speak to the board and present your concerns, thoughts, feelings, ideas, and observations.  Members of the board are happy to hear from members of the public, but the board will not engage in conversation or dialogue with you during public comment."

4.  "You'll have approximately 5 minutes to address the board, as we allow 5 minutes per person and a total of 30 minutes for public comment.  You may begin when you are ready?"

 

 

 

Rationale: 

Congratulations to Mr. Scott Stecklein, who is this month's ABC Bluejay Staff Member of the Month!

Nominees This Month:
RPS Kitchen Staff-I would like to nominate the RPS Cafeteria Staff for Bluejay Staff members of the Month. This group of individuals works tirelessly to provide well planned, balanced and nutritious meals to students and staff throughout the year.  They are our unseen heroes as they connect with students over breakfast and lunch building supporting relationships and offering a lending ear. This team has persevered through changes in their program and found ways to make it work not only for them, but the school. They are extremely flexible given the many changes our school schedule endures with closings, late starts, activities, etc., yet they always seem to provide a hot meal for us. The continuous options and meals we see are a reflection of all the hard work and planning this team does. When you go into the kitchen at RPS it is inviting and has a home feel because the staff is welcoming and friendly. I feel that this group of staff members deserves Bluejay Staff Member of the Month because they continue to go above and beyond normal cafeteria staff. They are a valuable piece to Ravenna Public Schools and we could not run like we do without them.

Steph Yost-Steph Yost she goes above and beyond with Jace. Steph whole heartedly gives him everything he needs and then some. Jace's happiness and safety are Steph's number one priority, even if it means she has to go beyond her expected duties. She truly loves her job and has a heart of gold.

Scott Stecklein-I would like to nominate Mr. Scott Stecklein.  Mr. Stecklein has seamlessly transitioned to the RPS staff.  It truly feels like he has been teaching here for several years.  He does a great job of interacting in positive way with students and staff members.  It has been a pleasure getting to know him this year.  He has been an outstanding addition to our staff.

Korina Wick-Korina wears many hats throughout the school day. She in so knowledgeable and has many strategies to provide for both students and teachers. I have received assistance from Korina is all areas of the school day and she is able to provide me with help every time. She really wants her students to do their best and perform at a high and measurable level. Korina is a leader in our school and we are better because of her.

Jean Luth-I want to nominate Jean Luth. Mrs. Luth works tirelessly each day with any high school student, who needs her help. Mrs. Luth is patient, kind, knowledgeable, but she is also firm and has high expectations for the students. Mrs. Luth knows the routine of my classroom, and she helps make our classroom run smoothly each day.
 

Rationale:  Bids were solicited through direct contact by the superintendent with local plumbers and through an advertisement for bids in the Kearney Hub.  2 Bids were received.  The bid tabulation appears below:

Double J Plumbing: $7800

Anderson Brothers Plumbing: $15,691

The recommendation of the Mr. Cyboron and Superintendent Schroeder is to award the bid to Double J Plumbing.

Rationale:  Bids were solicited to replace the area of roof that is failing over the pre-school, kitchen, and elementary music room.  4 bids were received by the March 16th bid date.  Base bids for a TPO and an EPDM material roof were solicited.  Bidders were also asked to provide an option to install 2" polyiso board for increased insulation value rather than the standard 1/2" ISOGARD coverboard.  The bid tabulation with the 2" polyiso board selected as an option appears below.

Bid Tabulation for Roofing Bids:

Duff Roofing
EPDM Roof with 2" Iso: $33,000

Strong Roofing
EPDM Roof with 2" Iso: $31,700
TPO Roof with 2" Iso: $30,200

Springer Roofing
TPO Roof with 2" Iso: $28,857

Tri-Cities Roofing
EPDM Roof with 2" Iso: $26,450
TPO Roof with 2" Iso: $27,300

The recommendation from Mr. Cyboron and Superintendent Schroeder is to award the bid to Tri-Cities Roofing for the TPO roof with 2" Iso in the amount of $27,300
 

Rationale:  The board has been working with the RAV to discuss the possibility of accepting donated equipment for the purpose of starting a maker's space, which would be primarily included in the CTE Curriculum.  The purpose of this agenda item is to decide whether or not to continue to pursue accepting the donated equipment, pursuing the maker's space within the school, and adjusting the curriculum in the CTE areas to move forward with the Maker Space Concept.

Rationale:  The superintendent would like input from the board on the school's nutrition program for the purpose of considering renewing the agreement with the contracted food service management company for the 2019-20 school year.

Rationale:  1.  Student Artist of the Month-Kati Caddy (Art Attached)

2.  VW Bus Rebate-This program is going to be available again next year.  Do we wish to apply for it?  Doing so will require budgeting approximately $55,000 in the Depreciation Fund during the 2019-20 budget cycle for such a purchase.  This would be good to know as I work on the budget over the summer.  Also, the grant application will likely be due in August.

3.  New Bus-The new bus is to arrive this week.  We'll need to declare the old bus as surplus at the May Board Meeting.  We have 90 days after receipt of the new bus to declare the old one as surplus and to get it scrapped.

4.  LB 399-See attached update from NCSA regarding LB 399 and what implication it will have for instruction and for the board of education to meet its requirements.

5.  Article on Property Tax Reform-Attached is a copy of an article from the Omaha World Herald on property tax reform.  It is a good read to help anyone understand the proposals that are currently circulating. 

6.  After School Programming-Attached are the initial survey results from the parent after school program survey and the second administration of the survey that was conducted at Parent Teachers Conferences on March 21st.

7.  Curricular Review-Math & Science curricula will be updated in elementary.  Spanish will be updated at the middle school and high school level.  These curricular materials will be on the agenda for approval on May 13.  They will be available in the Office of the Superintendent between on April and May meeting, if you would like to review them before the May Board Meeting.

8.  May Board Meeting Time & Date-Mr. Cyboron & I would like to do a walkthrough of the property to show you the summer projects that are on the list for this summer.  Do you want to do that at 8:00 or do you want to move the meeting time up to 7:00 to facilitate this?  Sunset is scheduled for 8:45 PM on May 13th.

9.  Spring Tea-Scheduled for Friday, May 17th, at 6:00 PM at Zoerb's Barn.  Superintendent Schroeder will put out a sign up sheet for the event.  Superintendent Schroeder will be absent from the event year, as he needs to be gone for personal reasons.

10.  Window Update (Possible Executive Session)