June 10, 2019 at 8:00 PM - Board of Education Regular Meeting

Rationale: 

1.  Review monthly bills using the EMeetings Software.

2.  Review all credit card transactions for the month

3.  Finance Committee Members Sign-off on review of monthly bills, credit card transactions, and district fund balances.

4.  Approve superintendent's expenses (credit card transactions, mileage, cell phone reimbursement).

5.  Lunch Fund Monthly Review

6.  Lunch Prices for 2019-20 School Year

7.  Photocopier Bids

8.  Lunch Fund Transfers

9.  Activity Fund Transfers



 

Rationale:  Mrs. Dunning has asked that the attached list of elementary library books be declared as surplus for immediate sale or disposal.

Rationale:  Mr. Cyboron is requesting the items listed below be declared as surplus for immediate sale or disposal.  Many of the items are in fair to poor condition:

8-6' folding tables
3-8' folding tables
2-8' table carts
7 Filing Cabinets
3 Metal Teacher Desks

Rationale: 

Members of the Public, 

This is the portion of the board meeting when we invite anyone in attendance to address the board of education. If you would like to speak to the board regarding any of the items on tonight's agenda or a public concern, now is your opportunity to do so.  Please review the orange sheet (found on the visitors' chairs) of paper that contains the guidelines for public participation.  If you wish to speak to the board at this time, please let me know.  "Would anyone like to address the board at this time?"

 

AFTER THE PERSON(S) INDICATE(S) THEY WISH TO SPEAK

1.  Please stand and state your name?

2.  What topic will you be speaking on?

3.  Are there others in the room who wish to speak to the same topic? (If so, ask that they be recognized so that 30 minutes of time for public comment can be apportioned as per the policy-5 minutes per person).

4.  Optional-"Please understand that public comment is your opportunity to speak to the board and present your concerns, thoughts, feelings, ideas, and observations.  Members of the board are happy to hear from members of the public, but the board will not engage in conversation or dialogue with you during public comment."

4.  "You'll have approximately 5 minutes to address the board, as we allow 5 minutes per person and a total of 30 minutes for public comment.  You may begin when you are ready?"

 

 

 

Rationale: 

Congratulations to , who is this month's ABC Bluejay Staff Member of the Month!

Nominees This Month Included:
 

Rationale:  This interlocal agreement allow Ravenna Public Schools to send distance learning art classes to Palmer Public Schools and to charge them for this service.

Rationale:  Due to income not keeping up with expenses in the Lunch Fund, we will need to transfer money from the General Fund to the Lunch Fund to meet payroll expenses.

Rationale:  Each year the school is required to use the PLE Tool provided by NDE to set the prices for student lunches for the upcoming school year.  A copy of that tool that was reviewed by NDE Nutrition Services Staff is attached.

Current Meal Prices:
K-6 Breakfast: $1.95
7-12 Breakfast: $2.10
Adult Breakfast: $2.65

K-6 Lunch: $2.75
7-12 Lunch: $3.05
Adult Lunch: $4.00


Proposed Meal Prices:
K-6 Breakfast: $2.00
7-12 Breakfast: $2.15
Adult Breakfast: $2.70

K-6 Lunch: $2.85
7-12 Lunch: $3.15
Adult Lunch: $4.10

A comparison of prices for area schools of like size is attached.
 

Rationale:  As previously discussed, the school will need to purchase two salad bars as we transition the school nutrition program back to a district owned program rather than contracting for nutrition services.

Rationale:  The school is bringing back the school's nutrition program in house.  As a result, the school will need to contract for milk and dairy products that were previously provided by Opaa!.  A bid for such services was solicited by the superintendent and is attached to this agenda item.

Rationale:  As we discussed during the budgeting planning for the 2018-19 school year, Mr. Huryta is planning on a staff computer "re-fresh" purchase for the summer of 2019.  Mr. Huryta will be in to show up the different models he is considering and to make his final recommendation to the board for the purchase.  This purchase will be taken from the Depreciation Fund.

At the May board meeting there was discussion about how essential have a 10-key pad on the keyboard and a DVD drive was for staff.  At the request of the superintendent, a survey was conducted.  The staff survey results are attached and Mr. Huryta plans to adjust his ordering based on these results.  It appears that only about 1/3 of the machines will need a DVD drive and about 3/4 of the machines will need the 10-key.

Rationale:  Currently, we lease our copiers and printers from Eakes.  The tech coordinator and the superintendent solicited bids for comparable equipment from Eakes and Capital, a vendor suggested by the State Purchasing Office.  Those bids are attached for review by the board.  The recommendation of the tech coordinator and the superintendent is to award the lease bid to Eakes and to accept the base bid of $1,474.70 and not replace the equipment.

To be clear, the price to do business with Capital is $1,915.87, as Eakes would remove the copiers and printers and Captial would bring out their own equipment for the lease.  Eakes is offering to leave the current equipment in place and continue to lease it to us for $1,474.70 a month or to bring in new equipment during the lease for $1,665.44.  The recommendation is to leave Eakes current equipment in place and to enter into a 60 month lease in the amount of $1,474.70 a month.

Bid Tabulation

Capital: $1,138.75 (base bid) + $777.12 equipment (printer) lease = $1,915.87 per month

Eakes: $1,474.70 (base bid) + $190.74 equipment (printer) lease = $1,665.44 per month
 

Rationale:  The extracurricular drug testing policy has been revised to include nicotine/tobacco as a substance that will be tested for during the random drug screenings.

Rationale:  Dates were updated and "nicotine" was added throughout the policy to emphasize that use of any form of nicotine violated the school's activity policy.  Other than that, no changes were made.  All changes from the "2018-19 Activities Handbook" are highlighted in yellow.

Rationale:  Each year, usually around graduation, there are questions and discussions around class rank.  The board recently reviewed this when they went through a policy review in 2017.  Attached are the two current board policies, 6007 & 6008, regarding class rank.  Also attached is information gathered by Mrs. Drahota on other possible options to the traditional class rank system currently employed by Ravenna Public Schools.

Rationale:  The annual policy update from KSB School Law is available.  Attached is a notated version of the Policy Update Memo.  Also attached are the annual policies we must review that have already been adopted.

All Board Members can view the memo, update video, new policies, and red line version of the policies at: https://www.ksbschoollaw.com/2019-annual-update 
The password for the website is: "2019summerfun"

Unless the Policy Committee Members object, I will simply prepare the policies that must be adopted and make them aware of the options I think we should select for those policies that have an option.  If the Board Policy Committee would like to me to discuss the policy revisions, we certainly can do so at an appointed time.  Otherwise, I can prepare the policies and solicit their input through email in advance of the July Board Meeting.

Rationale:  The board requested an array comparison of the superintendents in the negotiations array.  That information is attached to this agenda item.

Rationale:  Tomorrow, June 11 a team of us will be presenting at the Nebraska School Mental Health conference in Kearney.  The theme for this year is Advancing H.O.P.E  - Heath, Opportunities, Partnerships, and Equality.  Mr. Kjar, Mr. Anderson, Ms. Drahota, and Mrs. Wick will be presenting.  The name of our presentation is Advancing Hope through Multi-Tiered Systems of Support.

Rationale:  1.  John Deere Tractor/Loader Bucket & Blade-Surplus

2.  Staff Evaluation Instrument & NEE Institute

3.  NCA Accreditation

4.  Building Projects/Updates

• Termite Inspection & Treatment-3 Elementary Rooms
• Roof-Done
• HVAC-Anticipated start date is June 24th.  It should take about a week.

5.  NDEQ VW Bus Grant Program 

6.  NDEQ Rubber Grant Program

7.  Window Update (Possible Executive Session)

8.  Teacher Evaluation Model

• Have contacted NDE and submitted  policies 
• Have attended NEE Institute Training
• Finalizing the instrument for board approval
• Will submit evaluation instrument for board approval

9. Legislative Report-NCSA Final Legislative Report is attached.