July 8, 2019 at 8:00 PM - Board of Education Regular Meeting
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1. Call to Order and Roll Call - Open Meeting Law
Agenda Item Type:
Procedural Item
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2. Excuse Absent Board Members
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to excuse absent board member, Tara Schirmer Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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3. The Pledge of Allegiance
Agenda Item Type:
Action Item
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4. Recitation of School Mission Statement:
Preparing Students Today to Succeed Tomorrow: Family-Community-School
Agenda Item Type:
Action Item
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5. Approval of Agenda
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to approve the agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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6. Financial Report
Agenda Item Type:
Information Item
Rationale:
1. Review monthly bills using the EMeetings Software. 2. Review all credit card transactions for the month 3. Finance Committee Members Sign-off on review of monthly bills, credit card transactions, and district fund balances. 4. Approve superintendent's expenses (credit card transactions, mileage, cell phone reimbursement).
Attachments:
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7. Consent Agenda
Agenda Item Type:
Consent Agenda
Recommended Motion(s):
Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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7.1. Discuss, consider, and take all necessary action to minutes
Agenda Item Type:
Action Item
Attachments:
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7.2. Discuss, consider, and take all necessary action to bills
Agenda Item Type:
Action Item
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7.3. Discuss, consider, and take all action necessary to declaring John Deere Tractor (Serial#: 161704), blade, and loader as surplus for immediate sale or disposal
Agenda Item Type:
Consent Item
Recommended Motion(s):
Motion to declare John Deere Tractor, loader, and blade as surplus for immediate sale or disposal Passed with a motion by Board Member #1 and a second by Board Member #2.
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7.4. Discuss, consider, and take all action necessary to Notice of Public Hearing from City of Ravenna
Agenda Item Type:
Consent Item
Rationale:
This agenda is provided for archival purposes to inform the Ravenna Board of Education that they were provided with notice of the meeting.
Attachments:
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8. Request to Address the Board and Correspondence
Agenda Item Type:
Procedural Item
Rationale:
Members of the Public, This is the portion of the board meeting when we invite anyone in attendance to address the board of education. If you would like to speak to the board regarding any of the items on tonight's agenda or a public concern, now is your opportunity to do so. Please review the orange sheet (found on the visitors' chairs) of paper that contains the guidelines for public participation. If you wish to speak to the board at this time, please let me know. "Would anyone like to address the board at this time?"
AFTER THE PERSON(S) INDICATE(S) THEY WISH TO SPEAK 1. Please stand and state your name? 2. What topic will you be speaking on? 3. Are there others in the room who wish to speak to the same topic? (If so, ask that they be recognized so that 30 minutes of time for public comment can be apportioned as per the policy-5 minutes per person). 4. Optional-"Please understand that public comment is your opportunity to speak to the board and present your concerns, thoughts, feelings, ideas, and observations. Members of the board are happy to hear from members of the public, but the board will not engage in conversation or dialogue with you during public comment." 4. "You'll have approximately 5 minutes to address the board, as we allow 5 minutes per person and a total of 30 minutes for public comment. You may begin when you are ready?"
Attachments:
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9. Blue Jay Celebration of Success-None This Month
Agenda Item Type:
Information Item
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10. ABC Bluejay Staff Member of the Month-None This Month
Agenda Item Type:
Action Item
Rationale:
Congratulations to , who is this month's ABC Bluejay Staff Member of the Month! |
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11. Information and Action Items
Agenda Item Type:
Procedural Item
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11.1. Discuss, consider, and take all action necessary to transferring $11,500 from the General Fund to the Lunch Fund
Agenda Item Type:
Action Item
Rationale:
Due to income not keeping up with expenses in the Lunch Fund, we will need to transfer money from the General Fund to the Lunch Fund to meet payroll expenses. Cost associated with bringing the program "back in house" such as the salad bar purchase $6,2626 is also contributing to this transfer.
Recommended Motion(s):
Motion to transfer $11,500 from the General Fund to the Lunch Fund Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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11.2. Discuss, consider, and take all action necessary to the "2019-20 Ravenna Public Schools Student Handbook"
Agenda Item Type:
Action Item
Rationale:
The school's law firm has offered some revisions to the Student Handbook, since it was approved at the June 2019 board meeting. Those revisions are highlighted in green in the attached, revised edition of the "2019-20 Student Handbook".
Recommended Motion(s):
Motion to approve the Ravenna Public Schools "2019-20 Student Handbook" as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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11.3. Discuss, consider, and take all action necessary to the "2019-20 Ravenna Public Schools Activities Handbook"
Agenda Item Type:
Action Item
Rationale:
Additional updates were needed to the activity handbook, since its approval at the June Board Meeting. The changes that were approved in June 2019 are in yellow and the updates suggested by the school district's legal firm made since then are highlighted in green in the attached copy.
Recommended Motion(s):
Motion to approve "2019-20 Activities Handbook" as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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11.4. Discuss, consider, and take all action necessary to the "2019-20 Ravenna Public Schools Staff Handbook"
Agenda Item Type:
Action Item
Rationale:
Changes were made to the "Staff Handbook" to coincide with proposed Ravenna School Board Policies in accordance with the school district's legal firm. The changes are highlighted in yellow in the attached "Staff Handbook."
Recommended Motion(s):
Motion to approve the "2019-20 Staff Handbook" as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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11.5. Discuss, consider, and take all action necessary to the adoption of the NEE (Network for Educator Effectiveness) Teacher Evaluation Instrument
Agenda Item Type:
Action Item
Rationale:
The school district is changing its teacher evaluation model, therefore the board needs to review and adopt the new model. Following adoption by the Board of Education, NDE will be notified of the adoption and the evaluation model will go into effect at the beginning of the 2019-20 school year.
Recommended Motion(s):
Motion to adopt the NEE Evaluation Tool as the evaluation instrument for certificated staff at Ravenna Public Schools Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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11.6. Discuss, consider, and take all action necessary to Policy 2008
Agenda Item Type:
Action Item
Rationale:
The school's law firm suggest we "reaffirm" this policy to designate the method we use to provide notice of meetings to the public. The policy has not changed from last year, but we need to record in our minutes that we have approved the policy regarding our designated method of providing meeting notices to the public.
Recommended Motion(s):
Motion to approve board policy 2008 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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11.7. Annual Parental Involvement Policy Review Hearing (Policy #5018)
Agenda Item Type:
Action Item
Rationale:
The board is required to hold an annual hearing and review its parental involvement policy (Policy #5018). After the review they may adopt it in its current form or make changes as needed. The school district's attorney and the administration are not recommending any changes to the policy.
Recommended Motion(s):
Motion to adopt policy #5018 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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11.8. Annual Title I Parental Involvement Policy Review Hearing (Policy # 5057)
Agenda Item Type:
Action Item
Rationale:
The school board must review its Title I Parental Policy Annually and provide input from parents during the policy review. Input from the parents who reviewed the policy and provided input, in conjunction with Mr. Anderson, are attached to this agenda item.
Recommended Motion(s):
Motion to adopt policy #5057 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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11.9. Annual Student Fees Policy Hearing (#5045)
Agenda Item Type:
Action Item
Rationale:
The board is required to annually review its student fees policy (#5045) and the amount collected in student fees during the last school year. The school district collected $0 in student fees during the 2018-19 school year. Student meal prices for the 2019-20 school year and the new state mileage rate have been updated in the revised, attached policy.
Recommended Motion(s):
Motion to adopt Student Fees Policy (#5045) Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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11.10. Annual Bullying Policy Review (#5054)
Agenda Item Type:
Action Item
Rationale:
The board must review its bullying policy (#5054) annually. The current copy is attached.
Recommended Motion(s):
Motion to approve policy #5054 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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11.11. Annual Attendance and Excessive Absenteeism Policy Review (#5001)
Agenda Item Type:
Action Item
Rationale:
The board must review its attendance and excessive absenteeism policy (#5001) annually. The school district attorney and administration are not recommending any changes to this policy.
Recommended Motion(s):
Motion to approve Policy #5001 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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11.12. Discuss, consider and take all action to Ravenna School Board Policies contained in the annual policy review, to include policy #'s: 2002, 2006, 2014, 2017, 3003.1, 3004.1, 3016, 3028, 3039, 3046, 3050, 3051, 3052, 3053, 4048, 4052, 5002, 5016, 5017, 5022, 5035, & 5063.
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to approve first reading of all policies (2002, 2006, 2014, 2017, 3003.1, 3004.1, 3016, 3028, 3039, 3046, 3050, 3051, 3052, 3053, 4048, 4052, 5002, 5016, 5017, 5022, 5035, & 5063) contained in the annual policy review Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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11.13. Discuss, consider, and take all action necessary to the superintendent's contract
Agenda Item Type:
Action Item
Rationale:
The board discussed compensation for the superintendent for the 2019-20 contract year at the June 2019 meeting. The superintendent's contract has been modified to reflect the proposed changes discussed at that meeting.
Recommended Motion(s):
Motion to approve the superintendent's contract as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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12. Discussion Items
Agenda Item Type:
Information Item
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13. Elementary Principal's Report
Agenda Item Type:
Information Item
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14. Secondary Principal's Report
Agenda Item Type:
Information Item
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15. Superintendent's Report
Agenda Item Type:
Information Item
Rationale:
1. John Deere Tractor/Loader Bucket & Blade-Bids are due at 12:00 (noon) on July 10.
2. Building Projects/Updates
4. 2019-20 Budget Planning-
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16. Board Report-Superintendent Evaluation Instrument
Agenda Item Type:
Action Item
Attachments:
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17. Positive Comments
Agenda Item Type:
Information Item
Discussion:
We appreciate the NDEQ Rebate we received from the installation of the track and for the school bus! Thanks to NDEQ for making these grants available to the school. These grants saved the school over $60,000 -Ravenna Board of Education
Congratulations to Joey Walsh on his performance at the National Skills USA competition in robotics. He continues to make Ravenna proud! -Marc Vacek Thanks to all of our summer league coaches, pool employees, 4-H sponsors, community librarians, scout leaders, and all other adults who enrich our students' summer experiences by keeping them active, engaged, and educated during the summer months. -Superintendent Schroeder We appreciate the opportunities the Ravenna Chamber of Commerce has provided to our students during the summer months in conjunction with Annevar and with the Downtown Street Market. -Hilary Bolling Thanks to TAK for purchasing and providing the snow cone machine for our students to use during the summer months. It is a great tool to help promote their entrepreneurial spirit while having fun. -Ravenna Board of Education |
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18. Adjournment
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to adjourn at ??? PM Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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