April 13, 2021 at 8:00 PM - Board of Education Regular Meeting

Rationale: 

 

1.  Review monthly bills using the EMeetings Software.

2.  Review all credit card transactions for the month

3.  Finance Committee Members Sign-off on review of monthly bills, credit card transactions, and district fund balances.

4.  Approve superintendent's expenses (credit card transactions, mileage, cell phone reimbursement).

5.  Lunch Fund Review-Monthly Lunch Fund Balance Worksheet Attached

6.  Payroll Ledger Review

7.  Insurance Billing Review

8.  ACH Payroll Review

10.  Tech Coordinator's Pay Increase Recommendations for April Board Meeting

Rationale:  This van is unfit for transporting students and staff and receives very, very little use.  It is just "taking up space" and the recommendation is that it be disposed of. (Picture Attached)

Rationale: 

Girls Golf Polos are stained, in poor conidtion, or no longer in use.  Coach Yendra is asking that the polos listed below be declared as surplus for immediate sale or disposal.

 

White Adidas Lady Jays Polo

S-2

M-0

L-1

 

Blue Lady Jays Holloway Polo 

S-1

M-3

L-6

Rationale:  The school district has been a member of the ESU 10 Title 1 Consortium for 5 years.  They require the board of education to approve participation in the consortium annually.

Rationale: 

Members of the Public, 

This is the portion of the board meeting when we invite anyone in attendance to address the board of education. If you would like to speak to the board regarding any of the items on tonight's agenda or a public concern, now is your opportunity to do so.  Please review the orange sheet (found on the visitors' chairs) of paper that contains the guidelines for public participation.  If you wish to speak to the board at this time, please let me know.  "Would anyone like to address the board at this time?"

 

AFTER THE PERSON(S) INDICATE(S) THEY WISH TO SPEAK

1.  Please stand and state your name?

2.  What topic will you be speaking on?

3.  Are there others in the room who wish to speak to the same topic? (If so, ask that they be recognized so that 30 minutes of time for public comment can be apportioned as per the policy-5 minutes per person).

4.  Read to Speaker(s): "Please understand that public comment is your opportunity to speak to the board and present your concerns, thoughts, feelings, ideas, and observations.  Members of the board are happy to hear from members of the public, but the board will not engage in conversation or dialogue with you during public comment.  You'll have approximately 5 minutes to address the board, as we allow 5 minutes per person and a total of 30 minutes for public comment.  You may begin when you are ready?

 

 

 

Rationale:  Meeting Pulse Rules

1.  The owner of the goal simply indicates if their goal is "On Track" or "Off Track."

2.  The owner of goal can provide ONE sentence explaining the status of the goal, if they wish.

3.  If a goal is "Off Track" it will be placed on the board agenda as a discussion items for the next month.

4.  The expectation is that if a goal is "Off Track" the owner will work to get it "On Track" by the following month.

Rationale:  The superintendent is proposing replacing the high school HVAC controls to improve air handling quality.  HVAC improvements and upgrades are an allowable expenditure of the ESSER II funds.  This project will be funded with grant dollars.

ETI was the only bidder for mechanical services.  The superintendent recommends that the board accept the bid from ETI and that the attached invitation to bids be published to solicit bids for the mechanical work in advance of the May 10th Board Meeting.
 

Rationale:  Board Policy 2007 (attached) allows the board to provide the staff with one recognition dinner each year.  This is an annually occurring agenda item.  The meal was not offered during 2020, due to the pandemic.

Rationale:  This is a monthly item placed on the agenda during the pandemic so that the Ravenna Board of Education and the Ravenna Public Schools Administrative Team can reflect on the plan and adjust it as needed to meet the needs of students and staff during the pandemic.
 

Rationale:  The new relief package released by the federal government did NOT call for the extension of FFCRA leave.  Some districts are offering this leave to their staff during the second semester.  The option is being presented to the board for consideration. 

The superintendent contacted the school district's attorney to see what options where available for the school board.  The school district's attorney said that extension of leave to the teaching staff could basically take any form they choose or be none at all.  However, unless the board chooses to simply make a motion to extend the FFCRA leave, any other form of FFCRA leave will require the re-opening of negotiations with teachers or at least a letter to the membership of the REA explaining the board's intentions and a reply from the REA leadership that the REA takes no issue with how the board is choosing to proceed.  Classified staff benefits can simply be adjusted at the discretion of the board, through a simple board motion.

Options for FFCRA Leave:
1.  Do not extend the leave.  Require employees to use their sick leave.
2.  Extend the original level of leave provided for employees and for employees to care for themselves and for their immediate family members who are infected with the virus.  This would simply be an extension of the FFCRA Leave originally provided by the law.  A termination date, such as March 31st, could be applied.  The termination date of leave eligibility could also be offered through the end of the second semester.
3.  Extend the sick leave only to employees, but not for employees' to care for their immediate family, by providing up to 10 days of paid leave.
4.  Make leave eligible to staff who have a doctor's note verifying staff are unable to perform the essential functions of their position, due to the virus, and offer them the leave.
5.  Any other option or configuration the board feels comfortable with.

Rationale:  Preliminary estimates for an architectural firm in Grand Island indicate budget pricing for a facility study and master building plan will cost approximately $25,000-$30,000 depending on the scope of the work.  This was an item identified in the strategic planning session by the board.  The superintendent is informing the board of the cost of the study, prior to soliciting bids for services to be awarded at the May 10th Board Meeting.

Rationale:  September 14th First Day of Duty

First Semester Service Data
68 Possible Days First Semester
48 Full Days
15 Partial Days of Service
4 Days of Full-Time Service Para
4 Days Off
She was busy every day of the semester.

Second Semester Service Data
Thus far she has worked every day in the 2nd semester, except for 6 current open days which will get filled up, due to use of personal days by staff.


There were only 4 days during the first semester when all of the entire teaching staff was present.

Didn't rehire one para position for 2020-21, due to decrease in student demands and retirement of paras.

Already aware of one para who is not returning for the 2021-22 school year.  She may not need to be replaced, as a current "1 on 1 para" will be reassigned to absorb the position.

On April 7th, we had a staff member call in with a child who was in medical distress at 7:18 AM.  Instances like this happen often.

When we have a substitute on staff, we can alleviate other teachers from having to substitute for their colleagues for a period or two.  During the pandemic, teachers have been asked to do a lot of extra things.

Teachers provide instructional substitute plans for the current full-time sub, rather than busy work for students, because the current full-time substitute is a certificated teacher who has the ability to effectively deliver instruction.  The current full-time substitute has earned the trust and respect of the students to deliver quality instruction in the teacher's absence.  She is able to effectively deliver instruction in all content areas and grade levels.

Our current full-time substitute has enjoyed her position at the school so much, that her family recently bought a house in town because she wants her kids to attend Ravenna Public Schools.




 

Rationale: 
 

Rationale: 

Rationale:  1.  Pasture Management & Bids Process-Sample Lease Attached to be reviewed by the "Pasture Committee" for input.  We can schedule a time to go through it prior to the May Board Meeting and refine it between the March and April Meeting.
 

• Fine Arts Booster Money for Timpani-PAID
• REDC Attorney's Fees for Interlocal-UNPAID
• Athletic Booster Money for Wall of Honor Panel-PAID

• Parking Lot Alternate Plans-These are attached to this agenda item and were received today (4/13).  The administrative team has plans to meet with the architect to review them and to make a suggestion.  They are provided for review by the board and as evidence that we are making headway on the project.
• 20-ton Condenser and Coil-$43,800 (ESSERS II or Special Building)
• HVAC Controls-$35,000 budget price-waiting on bids in May (ESSERS II or Special Building)
• Concrete West Entry Gates-$10,000 (Special Buildling)
• Drainage Solution for West Edge of Track-$2500 (Special Building)
• Asbestos Tile Removal & Tile Replacement in Science Room (Christensen) & English Room (Havranek) (Special Buildling Fund)
• Dishwasher Replacement-$31,223 (Depreciation Fund)
• Computer Refresh-$150,000 (Depreciation-reimbursed by ESSERS II Funds)
• Football Goal Posts-$4200 (Depreciation)
• Scorer's Table Replacement-$2500 (Depreciation)
• Matt Replacement on Stage in Main Gym-$3,000 (Depreciation)