May 10, 2021 at 8:00 PM - Board of Education Regular Meeting
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1. Call to Order and Roll Call - Open Meeting Law
Agenda Item Type:
Procedural Item
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2. Excuse Absent Board Members
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to excuse absent board member Passed with a motion by Board Member #1 and a second by Board Member #2.
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3. The Pledge of Allegiance
Agenda Item Type:
Action Item
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4. Recitation of School Mission Statement: Preparing Students Today to Succeed Tomorrow: Family-Community-School
Agenda Item Type:
Action Item
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5. Recitation of Board Mission Statement: Providing collaborative leadership to prepare students today to succeed tomorrow.
Agenda Item Type:
Action Item
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6. Approval of Agenda
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to approve the agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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7. Financial Report
Agenda Item Type:
Information Item
Rationale:
1. Review monthly bills using the EMeetings Software.
Recommended Motion(s):
Motion to approve the financial report Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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8. Consent Agenda
Agenda Item Type:
Consent Agenda
Recommended Motion(s):
Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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8.1. Discuss, consider, and take all necessary action to minutes
Agenda Item Type:
Action Item
Attachments:
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8.2. Discuss, consider, and take all necessary action to bills
Agenda Item Type:
Action Item
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8.3. Notice of Meeting Publication: The notice for this board meeting was published in the May 5th edition of the Ravenna News
Agenda Item Type:
Consent Item
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8.4. Discuss, consider, and take all action necessary to declaring items as surplus for immediate sale or disposal
Agenda Item Type:
Consent Item
Rationale:
The staff has asked for the following items to be declared as surplus:
Science Oven (Photos Attached) Sewing Machines & Sewing Items (Photos Attached) Surplus Media Center Materials (List Attached) Surplus ELA Materials (List Attached) Surplus Science Student Workbooks from PEARSON ISBN-13: 978-0-13-368489-6 ISBN-10: 0-13-368489-X 300 Quantity
Attachments:
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9. Request to Address the Board and Correspondence
Agenda Item Type:
Procedural Item
Rationale:
Members of the Public, This is the portion of the board meeting when we invite anyone in attendance to address the board of education. If you would like to speak to the board regarding any of the items on tonight's agenda or a public concern, now is your opportunity to do so. Please review the orange sheet (found on the visitors' chairs) of paper that contains the guidelines for public participation. If you wish to speak to the board at this time, please let me know. "Would anyone like to address the board at this time?"
AFTER THE PERSON(S) INDICATE(S) THEY WISH TO SPEAK 1. Please stand and state your name? 2. What topic will you be speaking on? 3. Are there others in the room who wish to speak to the same topic? (If so, ask that they be recognized so that 30 minutes of time for public comment can be apportioned as per the policy-5 minutes per person). 4. Read to Speaker(s): "Please understand that public comment is your opportunity to speak to the board and present your concerns, thoughts, feelings, ideas, and observations. Members of the board are happy to hear from members of the public, but the board will not engage in conversation or dialogue with you during public comment. You'll have approximately 5 minutes to address the board, as we allow 5 minutes per person and a total of 30 minutes for public comment. You may begin when you are ready?
Attachments:
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10. Blue Jay Celebration of Success - Mr. Nielsen
Agenda Item Type:
Information Item
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11. Board Report & Year One Goals Meeting Pulse
Agenda Item Type:
Action Item
Rationale:
Meeting Pulse Rules
1. The owner of the goal simply indicates if their goal is "On Track" or "Off Track." 2. The owner of goal can provide ONE sentence explaining the status of the goal, if they wish. 3. If a goal is "Off Track" it will be placed on the board agenda as a discussion items for the next month. 4. The expectation is that if a goal is "Off Track" the owner will work to get it "On Track" by the following month.
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12. Information and Action Items
Agenda Item Type:
Procedural Item
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12.1. Discuss, consider, and take all action necessary to the resignation of Ravenna Public School Board Member, Mrs. Marilyn Bohn
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to accept the resignation of Mrs. Marilyn Bohn from the Ravenna Board of Education, with regret. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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12.2. Discuss, consider, and take all action necessary to the superintendent's contract
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to approve the superintendent's contract, as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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12.3. Discuss, consider, and take all action necessary to hiring secondary principal for the 2021-22 school year
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to approve the secondary principal's contract as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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12.4. Discuss, consider, and take all action necessary to the HVAC controls replacement for the junior and senior high school building
Agenda Item Type:
Action Item
Rationale:
An invitation for bids for the MS/HS HVAC Controls was published. Two bids were received and are attached to this agenda item. The bid tabulation is as follows:
Rasmussen's Mechanical: $19,680 Automated Energy Solutions: $41,252 The recommendation from Marty Kasl at the engineering firm, ETI, providing engineering services for the project is attached to this agenda item. The recommendation of Marty Kasl of ETI and Superintendent Schroeder is that the bid be awarded to Rasmussen Mechanical in the amount of $19,680.
Recommended Motion(s):
Motion to award the bid for mechanical services in conjunction with the Ravenna High School HVAC Controls Replacement Project in the amount of $19,680 to Rasmussen Mechanical Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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12.5. Discuss, consider, and take all action necessary to employment of full-time substitute teacher for the 2021-22 school year
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to approve the hiring of Jessica Treadway as full-time substitute for the 2021-22 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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13. Discussion Items
Agenda Item Type:
Information Item
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13.1. Discuss, consider, and take all action necessary to the selection and appointment of a Board Member for the Ravenna Public School Board to replace Mrs. Marilyn Bohn
Agenda Item Type:
Action Item
Rationale:
Mrs. Bohn has resigned from the Ravenna Public Schools Board of Education. An appointment needs to be made from a pool of qualified applicants. The statutory guidance, board policy, and advertising, application, and scoring criteria are attached to this agenda item for review by the board of education in advance of the June 14th Board Meeting of the Board of Education, at which the Ravenna Board of Education will appoint a replacement for Mrs. Bohn from the pool of qualified applicants.
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13.2. Policy Review-5000 Series
Agenda Item Type:
Action Item
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13.3. Policy Review-6000 Series
Agenda Item Type:
Action Item
Attachments:
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13.4. Discuss, consider, and take all action to the annual TIF Report from the City of Ravenna
Agenda Item Type:
Action Item
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13.5. Discuss, consider, and take all action necessary to parking lot planning-Guest Speaker Paul Brungardt @ 8:30
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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13.6. Discuss, consider, and take all action necessary to the "Ravenna Public Schools Return to School Plan" for the 2021-22 School Year
Agenda Item Type:
Action Item
Rationale:
This is a monthly item placed on the agenda during the pandemic so that the Ravenna Board of Education and the Ravenna Public Schools Administrative Team can reflect on the plan and adjust it as needed to meet the needs of students and staff during the pandemic.
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13.7. Discuss, consider, and take all action necessary to FFCRA Leave for school staff employees
Agenda Item Type:
Action Item
Rationale:
Since the April Board Meeting, one certificated staff member has had to use unpaid leave time (FMLA Leave) due to contracting the covid 19 virus.
Options for FFCRA Leave: 1. Do not extend the leave. Require employees to use their sick leave. 2. Extend the original level of leave provided for employees and for employees to care for themselves and for their immediate family members who are infected with the virus. This would simply be an extension of the FFCRA Leave originally provided by the law. A termination date, such as March 31st, could be applied. The termination date of leave eligibility could also be offered through the end of the second semester. 3. Extend the sick leave only to employees, but not for employees' to care for their immediate family, by providing up to 10 days of paid leave. 4. Make leave eligible to staff who have a doctor's note verifying staff are unable to perform the essential functions of their position, due to the virus, and offer them the leave. 5. Any other option or configuration the board feels comfortable with.
Recommended Motion(s):
Motion to Passed with a motion by Board Member #1 and a second by Board Member #2.
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13.8. Discuss, consider, and take all action necessary to a facility study and master building plan RFP
Agenda Item Type:
Action Item
Rationale:
Preliminary estimates for an architectural firm in Grand Island indicate budget pricing for a facility study and master building plan will cost approximately $25,000-$30,000 depending on the scope of the work. This was an item identified in the strategic planning session by the board. The superintendent is informing the board of the cost of the study, prior to soliciting bids for services to be awarded at the May 10th Board Meeting.
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13.9. Discuss, consider, and take all action necessary to purchasing a scoreboard for the high school gym with funds provided by the Ravenna Public Schools Foundation and community donors
Agenda Item Type:
Action Item
Rationale:
The first two attachments to these agenda items are quotes and concepts from a company that Dan Schmidt recommended. Marc Vacek and Misti Fiddelke have seen these. They are being brought forward for discussion on this agenda item.
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13.10. Discuss, consider, development of systematic communication strategy to parents and community members and developing bi-annual "State of the Schools" video address
Agenda Item Type:
Action Item
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13.11. Bowling for the 2021-22 School Year
Agenda Item Type:
Action Item
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14. Elementary Principal's Report
Agenda Item Type:
Information Item
Rationale:
I want to take this opportunity to thank the students and staff for a very successful year. It was far from "normal" this year, but everyone pulled together and kept kids in school and learning.
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15. Secondary Principal's Report
Agenda Item Type:
Information Item
Rationale:
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16. Superintendent's Report
Agenda Item Type:
Information Item
Rationale:
1. Pasture Management & Bids Process-June Board Meeting with Brad
2. Legislative Update-No real news. Bills failing to pass, no real change. Session will end in early June. This means KSB Policy Updates will likely not show up until late June.
3. Debts Outstanding-
4. BCBS Class Action Lawsuit-
Blue Cross Blue Shield Settlement: By now, you have probably received notice of the Blue Cross Blue Shield class action settlement. Individuals will have to decide if they want to file a claim in the class action. A few thoughts on employers filing a claim:
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17. Positive Comments
Agenda Item Type:
Information Item
Discussion:
Thanks to the elementary students and staff for doing such a great job all year during the pandemic. The staff and students went above and beyond this year. -Paul Anderson, Elementary Principal
Thanks to the secondary teachers and students for all of their great hard work this year and all the extra work they had to do to get through the pandemic and a very successful school year. -Brad Kjar, Secondary Principal Thanks to Mrs. Ellis and Mrs. Zinnell for their work with the students druing the "Loyalty Day" program. The students got to perform and have a great time. -Paul Anderson Thanks to Marilyn Bohn for her 22 years of service to the Ravenna Board of Education. She has been a valued and appreciated board member and has gone above and beyond the call of duty in serving the students and staff of Ravenna Public Schools. She will be sorrily missed. -Ravenna Board of Education Thanks to the administration for everything they did to get us through a successful school year. -Ryan Osten Thanks to all who participated in making the graduation ceremony a successful experience. It was a wonderful event for our graduates and the community. -Brad Kjar Thanks to Hilary Bolling for all the hard work she did in helping celebrate our staff during staff appreciation week. -Brad Kjar Thanks to the TAK Club for providing rolls for the RPS Staff during teacher appreciation week. -Paul Anderson Great job to the Skills USA competitors who made an awesome chicken coop! -Marilyn Bohn |
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18. Adjournment
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to adjourn at ??? PM Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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