October 11, 2021 at 7:00 PM - Board of Education Regular Meeting

1.  Review monthly bills using the EMeetings Software.

2.  Review all credit card transactions for the month.

3.  Finance Committee Members Sign-off on review of monthly bills, credit card transactions, and district fund balances.

4.  Approve superintendent's expenses (mileage).

5.  Lunch Fund Review-Monthly Lunch Fund Balance Worksheet Attached

Planning to wait to transfer $15,000 back to the general fund due to instability in the "supply chain" and uncertainty with our preferred vendors, availability of products, and possibly paying a higher price for desired products.  

6.  Payroll Ledger Review

7.  Insurance Billing Review

8.  ACH Payroll Review

9.  Audit Follow-Up: 
          
Findings: 

Credit Card fraudulent charges/refunds - the auditors discovered two fraudulent charges from last Fall that were not credited back to the district.  This was from some type of hacking/phishing that most of us have probably experienced at some point.  We will contact the company and attempt to get the money refunded to our account.  
                           
Payroll coding discrepancy - it appears that according to the auditors, some of our staff salaries that are typically coded to the 100's were not coded correctly.  The auditors weren't all that concerned about it, just pointed out the coding error and that it needed to be corrected.  Every staff member got paid correctly.  

Overall, the feedback from the auditors was very positive.  They actually left the building at 3:30 and said it was a great audit.  

10.  Water Heater and HVAC

Had a difficult time securing bids. 

J & J Plumbing provided us with a bid in the amount of $26,800 to replace the HS water heaters.  Anderson Bros. provided us with a bid of $27,806.  Thus, I believe we should award the project to J & J Plumbing.  Also worth noting is that the cost of these water heaters increases by 8.5% on October 15th so we will come in slightly ahead of that increase. 

Jerry's Sheet Metal provided us with a bid of $12,930 to complete the HVAC work on the MS SPED room and the STS classroom.  Thus, I believe we should award the project to them. 

I have also checked with Jacob and Marty and both of them gave us the go ahead to proceed with the projects.  They were both concerned that we were doing some sort of upgrade to the bus barn/FFA/AG/welding shop area and made it clear that if that is the area we were planning to work on, that we shouldn't do it.  

11.  Scissors Lift:  Dan has requested that we consider the purchase of a scissors lift.  Thus, I am in the process of acquiring bids.  

12.  LED Boards:  G5 Grant has been deposited in our general fund account.






 

Members of the Public, 

This is the portion of the board meeting when we invite anyone in attendance to address the board of education. If you would like to speak to the board regarding any of the items on tonight's agenda or a public concern, now is your opportunity to do so.  Please review the orange sheet (found on the visitors' chairs) of paper that contains the guidelines for public participation.  If you wish to speak to the board at this time, please let me know.  "Would anyone like to address the board at this time?"

AFTER THE PERSON(S) INDICATE(S) THEY WISH TO SPEAK

1.  Please stand and state your name?

2.  What topic will you be speaking on?

3.  Are there others in the room who wish to speak to the same topic? (If so, ask that they be recognized so that 30 minutes of time for public comment can be apportioned as per the policy-5 minutes per person).

4.  Optional-"Please understand that public comment is your opportunity to speak to the board and present your concerns, thoughts, feelings, ideas, and observations.  Members of the board are happy to hear from members of the public, but the board will not engage in conversation or dialogue with you during public comment."

4.  "You'll have approximately 5 minutes to address the board, as we allow 5 minutes per person and a total of 30 minutes for public comment.  You may begin when you are ready?"

Agenda for Negotiations Between REA & Board of Education:

1.  Review the timeline for the negotiation process.

October 1st:  If the local association has not been certified by the CIR, the board must respond to the association’s request for recognition.

November 1st:  Negotiations must begin.  You must conduct at least 4 negotiation sessions by February 8, unless you settle prior to the need for 4 sessions.

February 8th:  If the board and teachers have not reached agreement, the parties must submit to a resolution officer for fact finding and/or mediation.

March 25th * The fact finding/resolution process must be concluded.

September 15th The Commission must render its decisions. 

* Negotiations, mediation, and fact finding must end on or before March 25th of the year before the contract year in question or within 25 days after the certification of state aid for the contract year in question, whichever occurs later.

2.  Review and discuss ground rules for the negotiation process.

3.  Review the proposed list of schools to be used for array comparability calculation.  Those proposed schools include:

Centura
Wood River
Shelton
St. Paul
Loup City
Amherst
Gibbon
Pleasanton
Ravenna

4.  Provide Board of Education & REA of current "2021-22 Negotiated Agreement" for review.

5.  Discuss items that need to be researched by the Board of Education or by the REA for consideration at future negotiations meetings.

Renewal of the superintendent's contract is an annual agenda item for the December Board Meeting, as per the language of the superintendent's contract.

The superintendent is also required to be evaluated twice during the first year of employment and then annually thereafter.  The superintendent's evaluation is an annual agenda item for the December Board Meeting.

This agenda item serves as the written notice the superintendent is required to provide regarding his contract and performance evaluation, as per the superintendent's contract.

• The state of Nebraska is no longer in a pandemic emergency and has discontinued use of the "COVID-19" dashboard
• A vaccine is readily available to the public
• This aligns with stakeholder input from our survey which is attached
• Reviewing the plan every 6 months is required in order to receive ESSERs funding

2021-2022 Secondary Multicural Activites - see attachment