February 14, 2022 at 7:00 PM - Board of Education Regular Meeting

Rationale: 

 

1.  Review monthly bills using the EMeetings Software.

2.  Review all credit card transactions for the month

3.  Finance Committee Members Sign-off on review of monthly bills, credit card transactions, and district fund balances.

4.  Approve superintendent's expenses (credit card transactions, mileage D.O.T. physical reimbursement).

5.  Lunch Fund Review-Monthly Lunch Fund Balance Worksheet Attached

6.  Payroll Ledger Review

7.  Insurance Billing Review

8.  ACH Payroll Review

9.  Shiloh Rager contacted me on Thurday, February 3rd, regarding the replacement of the concrete entryway areas on the West side of the football field.  He and Ken had an agreement in place to complete this project over two years ago.  Shiloh is planning to replace them this Spring.  He would also like to be able to provide a bid to pave the white rock area of the parking lot. 

10.  The furnace that supplies the entire East side of the elementary gym is currently not functional.  I misunderstood that when I reported to the board that it was just the North elementary locker room.  It will be functional as soon as the replacement parts arrive.  

11.  ALICAP Refund $1,401

12.  Investment Plan/Options(attached)
            Anticipate collecting at least $84,172 from now through May into the building fund.

13.  Fund Balance Update:  

January Fund Balance Comparison
	2021	2022
General Fund Checking	$1,502,767.20	$1,390,074.67
General Fund CD	$2,160,118.77	$2,162,146.05
General Fund Total	$3,662,885.97	$3,552,220.72
Building Fund	$645,550.40	$774,057.99
Depreciation Fund	$208,216.28	$201,466.07
Employee Benefit Fund	$114,918.86	$115,427.69
Total Fund Balance	$4,631,571.51	$4,643,172.47

14.  Stove/Oven combo unit is here and is installed.  The kitchen staff love it and are very grateful of your support of their program. 

15.  The P.E. teachers, basketball coaches, and administrative team came to me and requested the district to purchase an adjustable backboard system for the elementary school if the booster club would also purchase one.  The booster club agreed to that and so we did as well.  They are here and have been installed in the elementary gym. 

16.  Hilary noticed a discrepancy in our bill from Sport Safe last month.  I contacted them and they have credited our account for the amount that we over paid on our last bill with them.  

17.  The furnace that supplies heat for the Southside of the Youth Center is being repaired by Jerry's Sheet Metal today or tomorrow.  It needed two replacement parts.  

18.  Dan is visiting with Rasmussen Mechanical this week regarding our dampers on the air handlers in the basement.  Dan thinks that they need to be replaced as they aren't sealing properly and are allowing too much fresh/outside air into the system. 

Rationale:  The banking resolution had to be modified as Dawn Standage is now the Secretary of the Board, instead of Marc Vasek.  All other privileges on the account remain the same.  A copy of the new banking resolution is attached to this agenda item.

Rationale: 

Members of the Public, 

This is the portion of the board meeting when we invite anyone in attendance to address the board of education. If you would like to speak to the board regarding any of the items on tonight's agenda or a public concern, now is your opportunity to do so.  Please review the orange sheet (found on the visitors' chairs) of paper that contains the guidelines for public participation.  If you wish to speak to the board at this time, please let me know.  "Would anyone like to address the board at this time?"

 

AFTER THE PERSON(S) INDICATE(S) THEY WISH TO SPEAK

1.  Please stand and state your name?

2.  What topic will you be speaking on?

3.  Are there others in the room who wish to speak to the same topic? (If so, ask that they be recognized so that 30 minutes of time for public comment can be apportioned as per the policy-5 minutes per person).

4.  Optional-"Please understand that public comment is your opportunity to speak to the board and present your concerns, thoughts, feelings, ideas, and observations.  Members of the board are happy to hear from members of the public, but the board will not engage in conversation or dialogue with you during public comment."

4.  "You'll have approximately 5 minutes to address the board, as we allow 5 minutes per person and a total of 30 minutes for public comment.  You may begin when you are ready?"

 

 

 

Rationale:  Meeting Pulse Rules

1.  The owner of the goal simply indicates if their goal is "On Track" or "Off Track."

2.  The owner of goal can provide ONE sentence explaining the status of the goal, if they wish.

3.  If a goal is "Off Track" it will be placed on the board agenda as a discussion items for the next month.

4.  The expectation is that if a goal is "Off Track" the owner will work to get it "On Track" by the following month.

Rationale:  Attached are the annual contracts the school district enters into the ESU 10 with annually to provide contracted service for special education.

Rationale:  As part of our on-going policy review, board members should please review our 1000 & 2000 Series Board Policies in advance of the February Board Meeting.  The superintendent will do the same and provide any suggested revisions to the Board Policy Committee & to the whole board at the February Board Meeting.  It's simply best practice to continually engage in a review of board policies.

Rationale:  Teachers were provided with a total compensation increase of 3.75% or $129,808.  The board needs to consider what compensation increase they would like to provide for the classified staff for the upcoming school year.  The current total cost by department and projections based on potential increases are attached to this agenda item.

The district's budget authority last year was $5,856,920.  The district's budget authority for next year will be $6,003,361.  This allows for an increase of $146,423 in spending.  $129,808 has already been allocated to increased compensation for teaching staff, leaving approximately $17,000 to allocate to classified compensation.  A few things to consider regarding classified compensation.  The past several years, the office staff, school nurse, and tech coordinator have been on separate work agreements and were not figured into the calculation for that allotment.  Paraprofessionals compensation is a SPED expenditure and not a general fund expenditure, so that would not be in that calculation either.        
In the past, the district has used this model to determine classified salary increases.  However, the current employment climate is different than in past years when this model was used.  Hourly employees across nearly every field have seen significant hourly wage increases.  I believe it is important for the district to take that into consideration this year and do our best to remain competitive in this employment market.  We continue to control spending and are forecast to expense well below our certified budget authority.     
 

Rationale: 

• CDC changed the recommended quarantine/isolation period to 5 calendar days on Monday, December 27th, 2021
• It is the superintendent's recommendation that we modify our plan to reflect the change(attached)
• 5 calendar days of isolation from the onset of symptoms and then may return to school/work provided the individual has been asymptomatic for 24 hours
• Individuals will be required to mask and monitor for 5 days upon returning to school/work after testing positive
• Reviewing the plan every 6 months is required in order to receive ESSERs funding

https://www.cdc.gov/media/releases/2021/s1227-isolation-quarantine-guidance.html
 

Rationale: 

• Winter MAP Assessments:
  • We have completed K-6 Winter MAP Test
  • Mr. Blauvelt and I will have an Assessment Report for you at the March meeting.
• February Professional Development:
  • During the professional development day on February 7 teachers worked with members of the ESU 10 staff to use Educlimber to review Winter data.  
  • Mrs. Bolling gave the staff an update on the upcoming requisitioning process.
• Reading Fun Night
  • We are bringing back Reading Fun Night.  The date has not been confirmed, but we are planning for the end of March.
• Student Illness:
  • It appears as if our student illness is improving as we had about half as many kids absent due to illness last week as we did the previous week.

Rationale: 

Rationale:  1.  Student Artist of the Month (See Attached)- Matti Lyons