Public Meeting Agenda: June 12, 2023 at 8:00 PM - Board of Education Regular Meeting

1. Call to Order and Roll Call - Open Meeting Law

Agenda Item Type: Procedural Item

2. Excuse Absent Board Members

Agenda Item Type: Action Item

Recommended Motion(s): Motion to excuse absent board member Passed with a motion by Board Member #1 and a second by Board Member #2.

Action(s):

Motion Passed:

Motion to excuse absent board member Osten Passed with a motion by Dawn Standage and a second by Tara Schirmer.

No Action(s) have been added to this Agenda Item.

3. The Pledge of Allegiance

Agenda Item Type: Action Item

4. Recitation of School Mission Statement: Preparing Students Today to Succeed Tomorrow: Family-Community-School

Agenda Item Type: Action Item

5. Recitation of Board Mission Statement: Providing collaborative leadership to prepare students today to succeed tomorrow.

Agenda Item Type: Action Item

6. Approval of Agenda

Agenda Item Type: Action Item

Recommended Motion(s): Motion to approve the agenda Passed with a motion by Board Member #1 and a second by Board Member #2.

Action(s):

Motion Passed:

Motion to approve the agenda Passed with a motion by Marc Vacek and a second by Mike Voelker.

No Action(s) have been added to this Agenda Item.

7. Financial Report

Agenda Item Type: Information Item

Rationale:

1. Review monthly bills using the EMeetings Software.

2. Review all credit card transactions for the month

3. Finance Committee Members Sign-off on review of monthly bills, credit card transactions, and district fund balances.

4. Approve superintendent's expenses (credit card transactions, mileage, cell phone reimbursement).

5. Lunch Fund Review-Monthly Lunch Fund Balance Worksheet Attached

6. Payroll Ledger Review

7. Insurance Billing Review

8. ACH Payroll Review

9. Bank Statements Review

10. Fund Balance Update

May Fund Balance Comparison
	2021	2022	2023
General Fund Checking	$2,214,869.74	$2,150,333.68	$1,508,130.98
General Fund CD	$2,025,000.00	$2,162,474.84	$2,190,866.47
General Fund Total	$4,239,869.74	$4,312,808.52	$3,698,997.45
Building Fund	$719,548.36	$935,911.74	$1,236,846.60
Depreciation Fund	$198,002.58	$194,078.53	$357,439.76
Employee Benefit Fund	$115,224.15	$115,618.28	$116,518.04
Total Fund Balance	$5,272,644.83	$5,558,417.07	$5,409,801.85

Recommended Motion(s): Motion to approve the financial report Passed with a motion by Board Member #1 and a second by Board Member #2.

Action(s):

Motion Passed:

Motion to approve the financial report Passed with a motion by Marc Vacek and a second by Mike Voelker.

No Action(s) have been added to this Agenda Item.

Attachments: (10)

Fund Balance Financial Report May 2023

6/9/2023 at 11:09 AM
General Fund Board Report June 2023

6/9/2023 at 11:28 AM
General Fund Expense Report June 2023

6/9/2023 at 11:28 AM
General Fund Financial Report May. 2023

6/9/2023 at 11:28 AM
General Fund Revenue Report May 2023

6/9/2023 at 11:28 AM
Lunch Fund Board Bills scanned June 2023

6/9/2023 at 11:28 AM
Lunch Fund Board Report June 2023

6/9/2023 at 11:28 AM
Lunch Fund Expense Report June 2023

6/9/2023 at 11:28 AM
Lunch Fund Financial Report May. 2023

6/9/2023 at 11:28 AM
Lunch Fund Revenue Report May 2023

6/9/2023 at 11:28 AM

8. Consent Agenda

Agenda Item Type: Consent Agenda

Recommended Motion(s): Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.

Action(s):

Motion Passed:

Motion to approve the consent agenda Passed with a motion by Mike Voelker and a second by Marc Vacek.

No Action(s) have been added to this Agenda Item.

8.1. Discuss, consider, and take all necessary action to minutes

Agenda Item Type: Action Item

8.2. Discuss, consider, and take all necessary action to bills

Agenda Item Type: Action Item

8.3. Notice of Meeting Publication: The notice for this board meeting was published in the June 7th edition of the Ravenna News

Agenda Item Type: Consent Item

8.4. Discuss, consider, and take all necessary action approve the resignation of Tali Schroll

Agenda Item Type: Action Item

Attachments: (1)

Tali Schroll Resignation

5/10/2023 at 10:38 AM

8.5. Discuss, consider, and take all necessary action to approve the contract of Alec May

Agenda Item Type: Action Item

Attachments: (1)

20230414131514488

5/10/2023 at 10:38 AM

8.6. Discuss, consider, and take all necessary action to approve Industrial Technology, Skilled and Technical Science Items, T8 Lights, and a Nurse's Cot as surplus for sale or disposal

Agenda Item Type: Action Item

Attachments: (3)

image0

5/17/2023 at 11:13 AM
lights

6/2/2023 at 8:51 AM
IMG_2888

6/12/2023 at 1:57 PM

9. Request to Address the Board and Correspondence

Agenda Item Type: Procedural Item

Rationale:

Members of the Public,

This is the portion of the board meeting when we invite anyone in attendance to address the board of education. If you would like to speak to the board regarding any of the items on tonight's agenda or a public concern, now is your opportunity to do so. Please review the orange sheet (found on the visitors' chairs) of paper that contains the guidelines for public participation. If you wish to speak to the board at this time, please let me know. "Would anyone like to address the board at this time?"

AFTER THE PERSON(S) INDICATE(S) THEY WISH TO SPEAK

1. Please stand and state your name?

2. What topic will you be speaking on?

3. Are there others in the room who wish to speak to the same topic? (If so, ask that they be recognized so that 30 minutes of time for public comment can be apportioned as per the policy-5 minutes per person).

4. Read to Speaker(s): "Please understand that public comment is your opportunity to speak to the board and present your concerns, thoughts, feelings, ideas, and observations. Members of the board are happy to hear from members of the public, but the board will not engage in conversation or dialogue with you during public comment. You'll have approximately 5 minutes to address the board, as we allow 5 minutes per person and a total of 30 minutes for public comment. You may begin when you are ready?

Attachments: (1)

Public Comment Rules

7/14/2017 at 5:45 PM

10. Information and Action Items

Agenda Item Type: Procedural Item

10.1. Discuss, consider, and take all necessary action regarding the purchase of classroom touch screen displays

Agenda Item Type: Action Item

Recommended Motion(s): Motion to approve the touch screen displays as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.

Action(s):

Motion Passed:

Motion to approve the touch screen displays as presented. Passed with a motion by Marc Vacek and a second by Dawn Standage.

No Action(s) have been added to this Agenda Item.

Attachments: (1)

finalquotesforboemeeting

6/6/2023 at 3:44 PM

11. Discussion Items

Agenda Item Type: Information Item

11.1. Discuss, consider, and take all necessary regarding possible elementary and high school gym HVAC projects

Agenda Item Type: Action Item

Recommended Motion(s): Motion to approve _____________ as the engineer to oversee potential HVAC projects in the elementary and/or high school gym areas. Passed with a motion by Board Member #1 and a second by Board Member #2.

Attachments: (3)

ETI 2023 Proposal - Ravenna HS & Elem Gymnasiums HVAC Replacements

5/5/2023 at 9:58 AM
Prochaska & Associates Bid Proposal-5May2023

5/5/2023 at 9:58 AM
P-23031 Ravenna Gymnasium HVAC Upgrade Proposal

5/5/2023 at 9:58 AM

11.2. Discuss, consider, and take all necessary action regarding school district-owned land

Agenda Item Type: Action Item

11.3. Discuss, consider, and take all action necessary in reviewing the RPS 2022-2023 safe return to school plan, considering any and all community input

Agenda Item Type: Action Item

Rationale:

CDC changed the recommended quarantine/isolation period to 5 calendar days on Monday, December 27th, 2021
It is the superintendent's recommendation that we modify our plan to reflect the change(attached)
5 calendar days of isolation from the onset of symptoms and then may return to school/work provided the individual has been asymptomatic for 24 hours
Individuals will be required to mask and monitor for 5 days upon returning to school/work after testing positive
Reviewing the plan every 6 months is required in order to receive ESSERs funding

https://www.cdc.gov/media/releases/2021/s1227-isolation-quarantine-guidance.html

Attachments: (1)

Ravenna Public Schools Safe Return to School and Stay in School Plan 2022-23 (1) (2)

1/17/2023 at 7:32 PM

12. Superintendent's Report

Agenda Item Type: Information Item

Attachments: (1)

NCSA Legal and Legislative Update 6-12-23

6/12/2023 at 10:22 AM

13. Positive Comments

Agenda Item Type: Information Item

14. Adjournment

Agenda Item Type: Action Item

Recommended Motion(s): Motion to adjourn at ??? PM Passed with a motion by Board Member #1 and a second by Board Member #2.

Action(s):

Motion Passed:

Motion to adjourn at 9:01 PM Passed with a motion by Mike Voelker and a second by Marc Vacek.

No Action(s) have been added to this Agenda Item.

June 12, 2023 at 8:00 PM - Board of Education Regular Meeting

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