October 12, 2015 at 8:00 PM - Board of Education Regular Meeting
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1. Call to Order and Roll Call - Open Meeting Law
Agenda Item Type:
Procedural Item
Rationale:
MISSION STATEMENT: “FAMILY – COMMUNITY –SCHOOL PREPARING STUDENTS TODAY TO SUCCEED TOMORROW” REGULAR MEETING – 8:00 P.M.
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2. Excuse Absent Board Members
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to excuse absent board members Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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3. Approval of Agenda
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to approve the agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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4. Consent Agenda
Agenda Item Type:
Consent Agenda
Recommended Motion(s):
Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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4.1. Minutes
Agenda Item Type:
Consent Item
Attachments:
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4.2. Financial Report
Agenda Item Type:
Consent Item
Discussion:
Present for Finance Committee: Marc Vacek, Marilyn Bohn, Dr Ken Schroeder, Dawn Standage and Hilary Bolling.
1. Audit ("Audit Notices" Attached)
-Electronic Signatures - with new software is an option, by policy can be done by facsimile.
-Recognition Dinners Policy
Look at getting a policy to cover end of school BBQ
Bond overspent by $450 - this is due to a fee, found in audit and a correction can be made by due process.
2. New Lunch Balance Protocol Implementation Struggles & Success-
The new structure is working with students and parents. The outstanding balances are down to about $270. The prior balances have been paid up.
3. Vex Robotic Quarterly Update-
4. Mileage Paid to Event Supervisors-
Assigned vs voluntarily going - mileage, may pay mileage to multiple parties. They will collect data and information to create a 'policy' or protocol.
5. AC for Announcer's Booth (Bid Attached)-
It will be insulated and put chipboard on.
May look to have a mobile AC unit. Marc Vacek may have a prototype that he would allow us to use to see if it is a viable option.
6. Elementary School Roof Repair (Bids Attached)-
Repair roof between kitchen and elementary gym. Spring Roofing was authorized to do so - they plan to complete the work this fall.
7. Bleacher Project (Estimate Attached)-
Initial bid, this is a starting point. We will need to look at funding options and then there will be specs, looking at designs, functionality.
Attachments:
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4.3. Approval of Bills
Agenda Item Type:
Consent Item
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5. Request to Address the Board and Correspondence
Agenda Item Type:
Procedural Item
Rationale:
No request to address the board or correspondences were made this month.
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6. Blue Jay Celebration of Success
Agenda Item Type:
Information Item
Rationale:
Angie Drahota and Ravenna Public Schools were recently recognized by Buffalo County Community Partners for work in implementing programs in youth peer mentoring, trauma-informed care training, and social-emotional education. Mrs. Drahota will be in to talk about this recognition and her partnership with Buffalo County Community Partners.
Attachments:
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7. Information and Action Items
Agenda Item Type:
Procedural Item
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7.1. Consider and approve recognizing the Ravenna Education Association as the exclusive bargaining agent for the district's non-supervisory certificated staff for the 2017-18 contract year.
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to approve recognizing the Ravenna Education Association as the exclusive bargaining agent for the district's non-supervisory certificated staff for the 2017-18 contract year Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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7.2. Consider and approve ODFI/Originator Shell Agreement with Town & Country Bank
Agenda Item Type:
Action Item
Rationale:
The ODFI/Originator Shell Agreement (Banking Agreement for Signature of Accounts) must be approved to update the bank account signature information and allow Hilary Bolling, Pat Schrader, and Ken Schroeder to be authorized to make financial transactions on behalf of Ravenna Public Schools.
Recommended Motion(s):
Motion to approve ODFI/Originator Shell Agreement with Town & Country Bank Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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7.3. Consider and approve 2015-16 calendar change as discussed
Agenda Item Type:
Action Item
Rationale:
When the 2015-16 calendar was created, December 1st was a non-student/non-teacher day. At that time, we believed that we would be hosting the district one-act competition. However, we will not be hosting district one-act. We need to decide whether we want to take the day off on Tuesday, December 1st, as it is scheduled on the 2015-16 calendar or move the day off to another day on the school calendar.
Recommended Motion(s):
Motion to approve 2015-16 calendar change as discussed Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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7.4. Consider and approve hiring a behavioral interventionist for the 2016-17 school year
Agenda Item Type:
Action Item
Rationale:
The Board of Education and the Ravenna Public Schools Administrative Team have been discussing the possibility of hiring a behavioral interventionist for the 2016-17 school year over the past months. The board will take a vote to determine whether or not to move forward with the hiring of this position for the 2016-17 school year.
Recommended Motion(s):
Motion to approve hiring a behavioral interventionist for the 2016-17 school year Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Discussion Items
Agenda Item Type:
Information Item
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8.1. Board Photo
Agenda Item Type:
Information Item
Rationale:
We need to update the group photo for the board members on our webpage. Mrs. Havranek will be in at the beginning of the meeting to take the photo. We'll likely do this after the meeting is opened or shortly thereafter. |
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8.2. "Give Where You Live Campaign" Guest Presentation @ 8:30 PM
Agenda Item Type:
Information Item
Rationale:
Laurel Rosado & Judi Sickler will be out from the Kearney Area Community Foundation to discuss how the school and community could utilize the "Give Where You Live Campaign" to generate revenue for school and community projects. This could be a possible fundraising source for bleacher replacement and/or other projects the school and community identify.
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8.3. Newsletter & Communicating with Parents/Patrons
Agenda Item Type:
Action Item
Rationale:
Mr. Schroeder has attended some trainings about communicating with parents and patrons. He'd like to have a conversation with board members, principals, and support staff about the newsletter and how we are providing information to parents and patrons now and how that could be changed to be of greater benefit to our patrons/parents. Concepts to be covered include: 1) "Pushing" information out rather than trying to "pull" people in 2) Printable PDF's of lunch menu and activities calendar pushed out on a weekly basis (print and save) 3) Printed (newspaper) monthly, consolidated lunch menus and activities calendar (clip and save) 4) Newsletter content a) Continue to provide a newspaper printed and web-published message from the superintendent of schools a) Bullets instead of paragraphs pushed out to parents via texts b) Links to information rather than paragraphs (to pull readers back to the website or direct to information) 5) Rumor abatement (lice, illness, security threats, politically ) for the purpose of transparency and communication
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8.4. Negotiations with REA (Executive Session)
Agenda Item Type:
Action Item
Rationale:
The Board of Education will begin the negotiations process with the REA. REA Negotiators will be in attendance to meet with the board.
Negotiations Meeting Agenda: 1) Review of Current "Negotiated Agreement" (Attached) 2) Timeline for Negotiations Process (Attached) -Determine Special Meeting Date Between BOE and REA for REA to Make Initial Offer After Being Provided with Array Comparison(s) by Mr. Schroeder -Insurance Rates will be announced in late October. Waiting until these rates are out will allow both The Board and the REA to understand the fiscal impact the new insurance rates will have on total compensation for the 2016-17 staff costs. It is highly advisable that the Special Meeting Date for Negotiations be held after these insurance rates and released and calculated into projected, increased costs. 3) Array Schools to be Included in Array -Conference Schools Array -CIR Schools Array as Generated by NorthStar Software (Attached) 4) Review of Array Comparison Document (Attached) 5) Possible Language Changes to the Negotiated Agreement (Attached) -Article II-Payroll Deduction of Dues: The REA has asked that this be removed from the agreement as it is no longer necessary. -Article V-Placement of Salary Schedule-Section 5: The administration is asking that The Board and the REA review the due date for transcripts being due to the office in relationship to the September payroll. Having the transcripts due at such a late date can create problems in respect to payroll preparation for the month of September. Having an earlier deadline would help avoid this.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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8.5. Support Staff Work Agreement (Executive Session)
Agenda Item Type:
Action Item
Rationale:
Superintendent Schroeder would like board input pertaining to compensation outlined in a support staff work agreement.
Action(s):
No Action(s) have been added to this Agenda Item.
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9. Elementary Principal's Report
Agenda Item Type:
Information Item
Rationale:
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10. Secondary Principal's Report
Agenda Item Type:
Information Item
Rationale:
This past month has certainly been a busy one for all students with activities, sports and everything we know our students are involved with. After studying the participation numbers for Parent-Teacher Conferences we had 61% of our students represented. Tuesday was a little slower than last year, but Thursday's attendance picked up. Looking at the numbers from last year they were very similar percent-wise. Our band represented Ravenna well at the Harvest of Harmony parade on October 3rd. What started out as a bit of a rainy morning when we left, turned into a window of opportunity for the BluJays to march in. This is a wonderful tradition and I look forward to next year's parade as well. I had the opportunity to meet with the ESU 10 Multi-Tiered Support System Coordinator, Patrice Feller on Sept 23 and then again on Oct 7 with our teacher team at the high school. MTSS is a system that works hand-in-hand with the Student Assistance Team (SAT) when we are identifying students who may struggle academically but do not qualify for Special Ed services. Many points of information are looked at from grades, to MAP and NeSA scores to attendance, and other factors that could be affecting a student's academics. We are in the first year of transitioning to this model, and I believe that it will be beneficial to our school. It's hard to believe that the first quarter is over this week, but I must say that it has been productive and a very positive quarter. |
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11. Superintendent's Report
Agenda Item Type:
Information Item
Rationale:
1. Window Update 2. Bus Driver Recruitment & Training 3. College Credit Courses for Ravenna Students-What information do you want and what questions do you have for me, Craig, and Angie to answer at next month's meeting? This will be a discussion item on next month's agenda and I want to be sure to have as much information for you as possible. 4. Superintendent's Evaluation Instrument (Attached) 5. Superintendent's Goals Clarification & Discussion (Attached)
Attachments:
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12. Positive Comments
Agenda Item Type:
Information Item
Discussion:
Our band rocks! Great job, Mrs. Mingus! -Mr. Schroeder, Superintendent
Congratulations to the Cross Country Girls Team for placing second at the conference meet! Way to go Ladies! -Mr. Schroeder, Superintendent
Congratulations to Mrs. Drahota for being recognized by Buffalo County Community Partners for her great work on behalf of our students. -Mr. Schroeder, Superintendent
Great job, Mr. Ahrens, for your work with Farm Safety Day. It is a great opportunity for our older students to mentor our younger students on farm safety. -Dawn Standage, Board Secretary
The EMeetings Software being used at board meetings is easy to use and follow during the meeting. -Marc Vacek, Board Trustee
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13. Adjournment
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to adjourn Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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