November 9, 2015 at 8:00 PM - Regular November Board Meeting
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1. Call to Order and Roll Call - Open Meeting Law
Agenda Item Type:
Procedural Item
Rationale:
MISSION STATEMENT: “FAMILY – COMMUNITY –SCHOOL PREPARING STUDENTS TODAY TO SUCCEED TOMORROW” REGULAR MEETING – 8:00 P.M.
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2. Excuse Absent Board Members
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to excuse absent board members Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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3. Approval of Agenda
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to approve the agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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4. Consent Agenda
Agenda Item Type:
Consent Agenda
Recommended Motion(s):
Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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4.1. Minutes
Agenda Item Type:
Consent Item
Attachments:
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4.2. Financial Report
Agenda Item Type:
Consent Item
Discussion:
1. Recognition Dinner & Expenditure Policy
2. Use of Electronic Signatures on Checks
3. Posting of Bills on EMeetings Software
4. Levies Verified by Superintendent with Buffalo and Sherman County Clerks-It is good practice to check with the county clerks to ensure they set the proper levies, prior to the start of the tax cycle. Mr. Schroeder called the Sherman and Buffalo Country Clerks' Offices and verified that the levy rates had been set correctly on November 4th.
5. Interfund Loan from General Fund to Bond Fund-In working with Jean Sidwell from the Buffalo County Treasurer's office, Jean reported on November 4th that we had a balance of $175,000 for bond repayment purposes. The amount due for the final payment on the bond fund due to the payee on November 25th is $177,363, which means there is a $2,363 deficit. In speaking with Gary Hinrichs from Dana F. Cole, he recommended writing a check to the Buffalo County Treasurer from the general fund to make up the difference. Once additional bond fund proceeds are collected to make up for the difference, the money will be repaid to the school's general fund from the bond fund. Jean Sidwell suggested that we make the check for a "...rounded number, at least in excess of $100..." as the proceeds are in an account that must maintain a minimum $100 balance. The check is written out and included in this month's (November) bills in the amount of $2500.
6. Budget Amendment
7. 2014-15 Audit
Attachments:
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4.3. Approval of Bills
Agenda Item Type:
Consent Item
Attachments:
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5. Request to Address the Board and Correspondence
Agenda Item Type:
Procedural Item
Rationale:
Abengoa Donation Letter
Attachments:
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6. Blue Jay Celebration of Success: Sherry Nelson 4th Grade 1 to 1 Computers in the Instructional Process
Agenda Item Type:
Information Item
Rationale:
Sherry Nelson will be in to discuss how the 4th Graders are using their 1 to 1 computers as part of the instructional process.
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7. Information and Action Items
Agenda Item Type:
Procedural Item
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7.1. Consider and approve Superintendent Evaluation Instrument
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to approve Superintendent's Evaluation Instrument Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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7.2. Consider and approve Superintendent Goals
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to approve Superintendent Goals Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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8. Discussion Items
Agenda Item Type:
Information Item
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8.1. "Give Where You Live Campaign" Discussion & Planning
Agenda Item Type:
Information Item
Rationale:
Nancy Jackson from the paper has been incredibly helpful with getting the school involved in the "Give Where You Live Campaign" for the upcoming school year. The Community Foundation has designated the "Bleacher Project" as their priority for giving. We need volunteers to sit and man the computers for 1 hour shifts on December 3rd at Flashbacks from 9-3. Volunteers will take cash donations and assist givers with using the Razoo Website to give if they wish to make an electronic donation. This is very easy to do. The Razoo website is: www.razoo.com. Just type "Ravenna" into the search engine after arriving at the Razoo homepage and entering the website. Special thanks to Barb Irvine for her assistance in setting up the Razoo website for the Community Foundation and the School's Foundation.
To publicize the giving event, the following steps will be taken: 1) November 18th-Flyers will be posted in local businesses (thanks to Andrea Schroeder for designing these) 2) November 23rd-Article will be in paper and flyer will be inserted in paper (thanks to Andrea Schroeder for designing these) 3) SchoolMessenger Reminders will be sent out November 30th-December 3rd. 4) Computers will be set up at the game so that patrons can donate through Razoo at the game or make a cash/check donation. |
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8.2. College Credit Options for Ravenna Student-Angie Drahota
Agenda Item Type:
Action Item
Rationale:
Angie will be in to discuss college credit options for Ravenna Public School High School Students and to field any questions from board members regarding this topic.
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8.3. 8-man or 11-man Presentation
Agenda Item Type:
Action Item
Rationale:
The football coaches and the athletic director will be in to share their thoughts with you on 8-man and 11-man football and which choice they feel would be best for our students.
Attachments:
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8.4. 2014-15 Audit Report
Agenda Item Type:
Action Item
Rationale:
The audit will need to be approved at the regular December board meeting. Copies of the audit will be provided to board members for review over the course of the next month. Board members are encouraged to ask questions that they encounter in their review of the audit over the course of the next month. Copies be distributed for review at the November Meeting.
*Note: The total receipts on page 5 of the handout comprise the $162,709 and $775,042 from page 4 of the financial statements and the $6,735,021 from page 5 of the financial statements.
Attachments:
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8.5. Negotiations with REA (Executive Session)
Agenda Item Type:
Action Item
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9. Superintendent's Report
Agenda Item Type:
Information Item
Rationale:
1. State Aid Prior Year Correction for 2016/17 Certification: Each year NDE replaces the reported fall membership with the actual Average Daily Membership (ADM) for the previous year and corrects the amount of state aid to be provided to the school for the following state aid cycle. The adjustment can either be a positive or a negative correction. The school district will receive a negative correction for the 2016-17 certification cycle in the amount of -$808.23. This is due to the fact that the actual ADM was lower than the reported fall membership. 2. Cancellations due to inclement weather. -Make the decision the night before by 10:00 PM if possible. -Late start called the night before if not capable of calling by 10:00 PM. -Make the decision by 6:00 AM the following morning and disperse to parents and media. -No school, no activities, no practices. Has this been practiced in the past or do we do something different? 3. Bus Driver's Keeping Buses at their homes rather than on school property. -What has been the past practice, and are the any concerns with making a change for the future? 4. Senator Gloor Meeting-Revenue Committee Chair-Thursday November 5th * Increasing the Property Tax Credit (Notifying Property Owner with a Check) *Changing Assessment practices (ag valuations)-Soil evaluations to evaluate quality compared to market value *Decreasing ag values for state aid calculation only *Providing direct aid per student for all districts *Decreasing school district levy limits *Modifying school district spending limits *Eliminating state aid reductions for districts that do not meet levy requirements *Reallocating current state spending (demands side-prisons/DHHS) *Finding new tax sources to allow a shift away from property taxes (excise tax on tobacco/alcohol) *Increasing current tax sources to allow a shift away from property taxes (income, sales) 5. AQuESTT (Accountability for a Quality Education System Today and Tomorrow) Presentation
Attachments:
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10. Elementary Principal's Report-2014-15 NeSA Data
Agenda Item Type:
Information Item
Rationale:
Discuss the 2014-2015 Ravenna Elementary NeSA scores.
Attachments:
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11. Secondary Principal's Report-2014-15 NeSA DATA
Agenda Item Type:
Information Item
Rationale:
Discuss 2014-15 HS NeSA DATA
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12. Positive Comments
Agenda Item Type:
Information Item
Discussion:
ACADECA was a fun event for the students and Ravenna represented itself well in the competition. -Misti Fiddelke, Board President
I would compliment the football coaches, administrators, and athletic director on their research and study relevant to the 8-man and 11-man football decision.
-Dawn Standage, Board Secretary
One-act has an impressive play. They are going to be competitive this season. Thanks to Mrs. Lewandowski and to Mrs. Jarzynka for their work with the students.
-Marc Vacek, Trustee
The cross country team had a very successful season. Congratulations to the runners and a big thank you to Coach Trampe & Coach Jacobsen.
-Ken Schroeder, Superintendent
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13. Adjournment
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to adjourn Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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