Public Meeting Agenda: April 11, 2016 at 5:30 PM - Board of Education Regular Meeting

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April 11, 2016 at 5:30 PM - Board of Education Regular Meeting Agenda

April 11, 2016 at 5:30 PM - Board of Education Regular Meeting
1. Call to Order
Rationale:  The Norfolk Public School District's board of education meeting is called to order.  
1.1. Roll Call
Rationale:  If any board member is absent, there will need to be a  motion to excuse the absence.
1.2. Declaration of a Legal Meeting
2. Study Session
Rationale: 

Student Enrollment Projections

Staffing Recommendations

Technology Update

3. Student Fees Hearing
Rationale: 


This time during the meeting will be opened as a hearing to discuss, consider, and receive input on the student fee policy.  Attached for your review is the following:

1. Student fee receipts and expenditures in 2014-2015
2. Current policy and fee structure 
as well as proposed fee structure for 2016-2017


At this time, if any member of the public wishes to comment or give opinions on the student fee policy, we ask that you come up to the microphone and state your name.

Comments

The district collected $177,430 in board approved student fees in the areas of instruction and activities during the 2014-2015 school year. These fee dollars can only be expended for the items for which they are collected.

Waiver Policy
The District’s policy is to provide fee waivers in accordance with the Public Elementary and Secondary Student Fee Authorization Act. Students who qualify for free or reduced-price lunches under United States Department of Agriculture child nutrition programs shall have available a fee waiver for and for use of all listed student fees (List of fees by grade configuration is attached) in both curricular and extracurricular programs. Participation in a free-lunch program or reduced-price lunch program is not required to qualify for fee waivers for purposes of this section, but qualification is required. Students or their parents must request a fee waiver prior to participating in or attending the activity, and prior to purchase of the materials. Failure to do so will result in a loss of the fee waiver rights from such activity or materials. Materials, equipment, or specific uniform items to be provided to free or reduced-price lunch eligible students shall be required to be approved by the administration, which shall apply a standard based on providing materials which are equitable to those purchased for comparable students.

4. Pledge of Allegiance
Rationale:  Please stand and join us in reciting the Pledge of Allegiance.
5. Presentations, Special Recognition, Focus on Students
5.1. Focus on the Students
Rationale:  Bel Air Elementary: Autism Awareness Month
6. Public Comments & Communication
Rationale:  This is the time during the board meeting when the public may request to address the board regarding an agenda item. If you wish to comment, we ask that you identify yourself and indicate the agenda item to which you will be speaking.
7. Information and Discussion Items
7.1. Finance & Facilities Report
Rationale: 

Total amount of claims to be approved in the consent agenda for the month of April, 2016 by specific fund are as follows:
General Fund = $696,545.74

Nutrition Services Fund = $127,650.38

Cooperative Fund = $9,876.81

Special Building Fund = $95.98

Student Fee Fund= $3,729.96

The total amount of claims for the month of March, 2016 in the Activities fund are as follows:
Activity Fund = $167,102.19

All the claims for the month of April and Activity claims for the month of March were reviewed earlier today by the Finance and Facilities Committee.  We continue to be on track with our current budget funds.  The process for building the 2016-2017 budget is well underway as we already begin to prepare for our next fiscal year.

 

 

 
7.2. Teaching & Learning Report
Rationale: 

         Curriculum Instruction and Assessment

  • The Teaching and Learning Team is always busy this time of the year. We are balancing the end of the year assessments, tying up loose ends in curriculum work during PLC time and attending training and conferences that help us to prepare for the next year already.

    Technology

  • I am pleased to report that the second part of our ERate came back that positively supported a large portion of our server upgrade and infrastructure work. As reported in the study session, we are making plans to move forward resourcefully with our next purchases.

    Title I

  • Title I buildings have had or are preparing for their final Title I parent nights. 
7.3. Student Services Report
Rationale: 
  • Spring sports are in full swing, please reference the NPS activities calendar for dates and times of each sport.
  • On Wednesday, April 20th, Kindergarten Round Up will be held at all our elementary buildings.  There will be activities for students and information for parents/guardians.
  • District Music Contest is scheduled for Friday, April 22nd.  If you can‘t attend on the 22nd, they are having a Pre-contest concert on Tuesday, April 19th at 7:00 pm in the Carson Theater.
  • Saturday, April 30th is Prom, which will be held at Divots. Coronation will begin at 7:30. The dance will be held from 8:00 to 11:30 pm.
  • The Spring Play performance of The Outsiders, will be May 5th, 6th and 7th at the Carson Theater starting at 7:00 pm, each night.  
7.4. Human Resources & Accreditation Report
Rationale: 

School Improvement/Professional Development

On Friday, April 8, Heidi Rethmeier from ESU 8 and I met with K-8 principals to review the NDE Perceptual Survey Results.  The data highlighted a plethora of strengths our schools can be proud of and celebrate.  Each building principal will examine the results and look at areas they can improve on.  The information will become part of each school’s data book and be shared during the data retreat.

Currently we have around 30 teachers and administrators that have registered for the PLC Leadership Academy that is being held in collaboration with Columbus Public Schools.  We anticipate an additional 5-10 staff members will register.  The first training is scheduled for June 28 and 29.

Safety

As part of the recommendation from the district’s Emergency Response Team, we asked students, parents, and staff to respond to questions on the Perceptual Survey that pertained to our emergency protocol.  All three groups rated these questions between a 4 and 5 with a 5 indicating all groups strongly agree we have appropriate protocols in place and they are put into practice.  This information will be shared with the Emergency Response Team as we continue to review and adjust our emergency protocols.

Human Resources

Open Certified Positions: 

Digital Integration Facilitator – District – interviews scheduled for April 8

Elementary Principal – WP – interviews scheduled for April 15

Elementary Teacher – JF – interviews scheduled for April 8

Elementary Title (Math/Reading) – JF – interviews scheduled for April 8

Middle School Principal – interviews scheduled for April 13

Special Education/Resource – HS – interviews scheduled for April 11

Speech Language Pathologist – District – still recruiting candidates

Vocal Music – Elementary – interviews scheduled for April 7

Coaching Vacancies:

Head Varsity Softball Coach

Unified Bowling Coach

 

 

 

7.5. Superintendent's Report
Rationale: 

Superintendent Evaluation Committee:

*The Ad Hoc Superintendent Evaluation Committee has met twice.  We  have reviewed multiple samples of Superintendent Evaluations and compared them to the current superintendent evaluation, my job description and board policy. 

* We have drafted new evaluation procedures, which will include a self-evaluation component prior to the board's evaluation, as well as annual goal setting.

* At this point, we are in the process of drafting Standards and Performance indicators for the Evaluation Instrument.

* Our next meeting is scheduled for Tuesday, April 19th.

Legislative Update:

There has been a lot of action in the Unicameral in the last few weeks.   Our conversations with our Senators were heard and resulted in big improvements. Amendments were passed to both LB 958 and 959, which made both bills much more palatable.  If these bills are passed, as currently written, the fiscal impact on our district will be minimal.

-- As of Friday, both LB 958 and 959 were passed on for Final Reading, as Speaker Priorities, meaning no more amendments are allowed.  LB 903 was also passed on to Final Reading, as a Speaker Priority. If passed, the ACT will replace NeSA for the Senior High.

8. Committee Reports
8.1. Board Building Visit Reports
8.2. Facilities & Finance Committee Report
Rationale: 

As stated earlier, the committee reviewed all claims for the month of April as well as the March Activity claims. The committee received a facility update on our Central Office updates as well as other projects in the district.  We then discussed the following items:

  • 16-17 staffing
  • 4 year technology plan
  • Review of the Food Management Company process
  • Window replacement bid for Lincoln School
  • Student Fees
  • Update on the roof contracts, hail claim, traffic patterns and parking at our schools

Our next meeting is scheduled for May 9th, 2016 at the Central Office board room.

8.3. Policy & Government Relations Report
Rationale: 

The Policy and Government Committee has not met since our last Board meeting.  However, the GNSA met in Lincoln on March 16th. Senator Kowolski and Senator Baker provided us with an update from the Education Committee, which predicted amendments to LB 958 and LB 959 that would be much more narrow in scope, and hopefully more palatable to school districts.  (This has since proven to be true.) 

The GNSA meeting for April 20th was cancelled, as this is the last day of the legislative session.

 

8.4. Activities Committee Report
Rationale: 
The Activities Committee did not meet in March. Our next meeting is scheduled for noon on Monday, April 22, 2016.
8.5. Minutes of Committee Meetings
9. Approve Consent Agenda
Recommended Motion(s):  Motion to approve the consent agenda Motion passed with a motion by Board Member #1 and a second by Board Member #2.
9.1. Minutes of Previous Meetings
9.2. Personnel
9.2.1. Contract Approval
Rationale: 

Esmeralda Martinez- Senior High Spanish Teacher

Bachelor of Arts in Spanish/French Education from Wayne State College in Wayne, Nebraska

Currently teaching Spanish at Pierce High School in Pierce, Nebraska

 

Tara Padilla - Junior High English Teacher

Bachelor of Arts in English Education from South Dakota State University in Brookings, South Dakota

Master of Arts in Secondary Education from University of South Dakota in Vermillion, South Dakota

English as a Second Language Endorsement from Newman University in Wichita, Kansas

Currently teaching English as a Second Language at USD 457 – Kenneth Henderson Middle School in Garden City, Kansas

 

Katie Wright - Senior High Spanish Teacher

Bachelor of Science in Elementary Education and Spanish from Nebraska Wesleyan University in Lincoln, Nebraska

Currently teaching Spanish at Mercy High School in Omaha, Nebraska

 

 

 

9.2.2. Resignations
Rationale: 

Laura Mettler-Speech-Language Pathologist

Brittany Gasper--Norfolk Junior High Math Teacher

9.3. Claims
10. Action Items
10.1. Discuss, consider, and take action to approve Student Fees for 2016-2017 as well as amend Policy 5416 Appendix 1
Rationale:  Are there any questions or comments regarding the proposed student fees and proposed Appendix 1 change to Policy 5416 for 2016-2017?
Recommended Motion(s):  Motion to approve the student fees discussed at the public hearing and amend Policy 5416 - Appendix 1 accordingly. Motion passed with a motion by Board Member #1 and a second by Board Member #2.
10.2. Discuss, consider and take action to Aprove the letting of bids for sanitation and pest control services
Rationale:  I am requesting permission to start our annual bidding for sanitation and pest control services for 2016-2017
Recommended Motion(s):  Recommendation to make a motion to allow the district to bid for sanitation and pest control services Motion passed with a motion by Board Member #1 and a second by Board Member #2.
10.3. Discuss, consider, and take action to approve the addition of one preschool classroom (including 1 teacher and 2 paras) at Washington Elementary School
Rationale: 
NDE has notified us that we will be receiving a preschool grant for one full-day classroom (pending approval by the Nebraska State Board of Education) at a reduced amount of $139,777.  $25,000 of this amount is a one-time start-up grant; the remaining $114,777 is for annual costs.
 
I have reviewed (and refined) our proposed preschool budget and feel that we should move forward with accepting the grant and adding a classroom at Washington.
 
GRANT:
Annual:  $114,777
Start up: $25,000
TOTAL: $139,777
 
ANNUAL COSTS:
Teacher: $55,000
2 paras: $34,000
Supplies: $5000 (will be less in Year 2)
Equipment: $15000 (will be less in Year 2)
Staff meals/Family Style Dining: $4000
Copies:$777
PD: $1000
TOTAL: $114,777

 
START-UP COSTS:
Playground $30,000
Remodel: $5000
TOTAL:  $35,000
 
We would need to use approximately $10,000 of district (Maintenance, Operations, or COKE) funds to make up the difference in start-up costs, but this would be a one-time expense.  The grant would be sufficient to cover our annual/on-going costs.

This would allow us to serve the following number of students in 2016-2017:

44 Three Year Olds (Half-days)

88 Four Year Olds (34 Half-days and 54 Full-days)

TOTAL : 132

 

 

 
10.4. Discuss, consider and take action to approve the letting of bids for 975 ChromeBooks
Rationale: 

This was discussed at length during our Study Session. These Chromebooks would replace the mini-ipads at the Junior High and begin our 4 year rotation of devices at the Senior High (starting with 9th grade devices).

The mini-ipads from the Junior High will be re-purposed to the elementary buildings and the 9th grade ChromeBooks will be re-purposed to the Middle School and elementary buildings.

This is all incorporated into our comprehensive technology plan and budget.

Recommended Motion(s):  Motion to approve the letting of bids for 975 Chromebooks Motion passed with a motion by Board Member #1 and a second by Board Member #2.
10.5. Discuss, consider, and take action to approve administrative contracts for 2016-2017
Rationale: 

The administrators' compensation package was approved in January.  It included a 3% increase, as well as an additional $500 to each administrator's benefit package, and a $2,000 dollar increase to the base of the salary structure.  

Their contracts have been updated to reflect those changes, and are ready to be approved.  

10.6. Discuss, consider, and take action to approve option enrollment program resolution setting capacities for 2016-2017
Rationale: 

Based on the enrollment projections that I shared with you during our Study Session, all grade levels, programs, and buildings are at capacity.  I am recommending that they are all closed to Option Enrollment Students for the 2016-2017 school year.

Having said that, LB 1066 has been placed on Final Reading before the legislature.  It is likely that it will be passed and that we will need to change our Option Enrollment Policy.  This would not, however, change the fact that our grade levels, programs, and buildings are projected to be at capacity and are considered closed for Option Enrollment for the 2016-2017 school year.

10.7. Discuss, consider, and take action to approve the 2nd and final reading of board policies 4026-4140 related to personnel
Rationale:  The Policy and Govt Relations Committee reviewed board policies 4026-4140 related to personnel and are recommending them for second and final reading this evening.  No changes have been made to these policies since their First Reading last month.
Recommended Motion(s):  Motion to approve discuss, consider, and take action to approve the 2nd and final reading of board policies 4026-4140 related to personnel Motion passed with a motion by Board Member #1 and a second by Board Member #2.
10.8. Discuss, consider and take action to approve the bid for replacing classroom windows at Lincoln school
Rationale:  The district received one qualifying bid from QBS for $97,500 for the replacement of 76 classroom windows at Lincoln School.  This bid includes replacing the windows with a high efficiency white vinyl window with all the trim and finish work.  This window would be similar to those used for replacement at Jefferson and Westside.  Funds for this project would come from our Special Building Fund, Depreciation Fund and General Fund.
Recommended Motion(s):  Motion to approve the bid for replacing classroom windows at Lincoln School Motion passed with a motion by Board Member #1 and a second by Board Member #2.
11. Future Meetings
Rationale: 

Our next meeting is scheduled for noon on Thursday, April 28th at the Central Office Administration Building.

If possible, we would like to start this meeting a little earlier, as we anticipate a full agenda.  Is everyone able to meet at 11:00 or 11:30 and go until 1:00?

12. Executive Session -- If Needed to Protect the Interest of the District or to Prevent Needless Injury to the Reputation of an Individual
Recommended Motion(s):  Motion to go into Executive Session to discuss potential litigation – as necessary to protect the interests of the district Motion passed with a motion by Board Member #1 and a second by Board Member #2.
12.1. Convene Executive Session -- If Needed to Protect the Interest of the District or to Prevent Needless Injury to the Reputation of an Individual.
Recommended Motion(s):  Motion to go into Executive Session to discuss potential litigation – as necessary to protect the interests of the district Motion passed with a motion by Board Member #1 and a second by Board Member #2.
12.2. Reconvene Meeting from Executive Session
12.3. Approval of Any Action Deemed Necessary as a Result of Executive Session
13. Adjournment
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