August 8, 2016 at 5:30 PM - Board of Education Regular Meeting
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1. Call to Order
Rationale:
The Norfolk Public School District's board of education meeting is called to order.
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1.1. Roll Call
Rationale:
If any board member is absent, there will need to be a motion to excuse the absence.
Recommended Motion(s):
Motion to approve the absence of Arnie Robinson passed with a motion by Board Member #1 and a second by Board Member #2.
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1.2. Declaration of a Legal Meeting
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2. Study Session
Rationale:
Construction Update
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3. Pledge of Allegiance
Rationale:
Please stand and join us in reciting the Pledge of Allegiance.
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4. Presentations, Special Recognition, Focus on Students
Rationale:
none
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5. Public Comments & Communication
Rationale:
This is the time during the board meeting when the public may request to address the board regarding an agenda item. If you wish to comment, we ask that you identify yourself and indicate the agenda item to which you will be speaking.
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6. Information and Discussion Items
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6.1. Finance & Facilities Report
Rationale:
Total amount of claims to be approved in the consent agenda for the month of August, 2016 by specific fund are as follows: Nutrition Services Fund = $358.66 Cooperative Fund = $121,545.56 Special Building Fund = $35,406.82 QCPUF = $1,392,650.36 Student Fee Fund= $12,792.93 We are finishing the 2015-2016 fiscal year as planned. The fiscal position of our district continues to be strong and I anticipate that position to continue into the 2016-2017 fiscal year. Our next board meeting will be centered around details pertaining to the 2016-2017 budget for the entire board to review.
Attachments:
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6.2. Teaching & Learning Report
Rationale:
Curriculum & Assessment
Technology
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6.3. Student Services Report
Rationale:
The number of students that attended summer school in 2016: Little Panthers Preschool: 25, Elementary: 346, MS/JH: 216, SH: 375 Total: 962 Wednesday, August 10, will be the first full day of school for certified staff. In the first two days, I will be meeting separately with Special Education and ELL (English Language Learners) staff to discuss program plans for this school year. Each school has an open house scheduled. You may find each school’s open house night and times on the school website. Additional basic school supplies, as guided by the district school supply lists have been purchased by the school district and will be made available to those qualifying students who request them. These are basic school materials like paper, pencils, glue, folders, binders, etc.
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6.4. Human Resources & Accreditation Report
Rationale:
Certified Staff Hires:
Current Certified Staff Openings: As of August 4th,2016
“New to the District” Teacher Training:
Certified Teacher Training:
Substitute Teacher Training:
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6.5. Superintendent's Report
Rationale:
1. NebraskalovesPublicSchools Visit to Norfolk NebraskalovesPublicSchools met with several teachers, administrators, board members, and community members last Friday. We shared information with them regarding the many outstanding programs that we have in place within Norfolk Public Schools, and they shared information with us regarding their upcoming projects. The mission of NebraskaLovesPublicSchools is to support public schools through documentary films. They have recently expanded that role to include the world of social media, where they feature a variety of positive activities occurring within Nebraska's Public Schools. Executive Director, Sally Nellson Barrett, said that she was impressed by what she heard in Norfolk, especially regarding our upcoming Career Academies and the way that we are addressing a gap in resources within our community. 2. Lincoln School: Montessori Program and Little Panthers Preschool Update Because our Construction project at Lincoln Elementary is behind schedule, we will need to delay the start of school for Lincoln Montessori students by three days. Montessori students' first day will be Thursday, August 18th, rather than Monday, August 15th, when all other schools in the district start. Although this short delay is unfortunate, we are very pleased with the capital improvements that are ocurring at Lincoln Elementary, including multiple upgrades to safety, air quality, and energy efficiency throughout the building. 3. I would like to schedule a Board Retreat in late October or early November to discuss: * School Profiles and Building Goals * Strategic Plan Update * Comprehensive Facilities Plan Update Would it be possible to get our Board and Admin Team together for a half or full day retreat? |
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7. Committee Reports
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7.1. Board Building Visit Reports
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7.2. Facilities & Finance Committee Report
Rationale:
The committee reviewed all claims for the month of August as well as the July Activity claims. The committee received a facility update and then discussed the following items:
Our next scheduled meeting is September 12, 2016 at the Central Office. We will also have a special meeting prior to the second board meeting in August, that time has not been determined yet.
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7.3. Policy & Government Relations Report
Rationale:
The Policy and Government Relations Committee reviewed Board Policies 6000-6120 electronically. 6000: General Policy Statement re: Instruciton 6010: Scope of Instructional Program 6020: The Program of Instruction 6110: School Instructional Hours 6112: School Day for Students 6113: Limitations on Class Size 6114: Emergencies 6115: Fire Drills and Crisis Plans 6116: Emergency Dismissal or Cancellation 6117: Ceremonies, Observances, and the Pledge of Allegiance 6118: Attendance Area Boundary Line Review 6119: Attendance Districts 6120: Safe Schools Policy
The Committee decided to remove 6020: The Program of Instruction so that changes could be made. We will bring a revised 6020 and a new 6021 to the Board for First Reading next month.
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7.4. Activities Committee Report
Rationale:
The Activities Committee does not meet during the summer. Our first meeting for 2016-2017 will be scheduled in September.
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7.5. Minutes of Committee Meetings
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8. Approve Consent Agenda
Recommended Motion(s):
Motion to approve the consent agenda passed with a motion by Board Member #1 and a second by Board Member #2.
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8.1. Minutes of Previous Meetings
Attachments:
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8.2. Personnel
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8.2.1. Contract Approval
Rationale:
None at this time.
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8.2.2. Resignations
Rationale:
None at this time.
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8.3. Claims
Rationale:
Attached are the claims for the month of August 2016
Attachments:
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9. Action Items
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9.1. Discuss, Consider and Take Action to Approve Members of the Americanism Committee
Rationale:
According to state statute, 79-724: (1) Every school board shall, at the beginning of each school year, appoint from its members a committee of three, to be known as the committee on Americanism. The committee on Americanism shall: Our current Americanism Committee members are Bruce Mitchell, Patti Gubbels, and Arnie Robinson.
Recommended Motion(s):
Motion to Approve _________ to the Americanism Committee for the 2016-2017 school year passed with a motion by Board Member #1 and a second by Board Member #2.
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9.2. Discuss, consider, and take action to approve the spending of up to $500,000 of additional claims out of the General Fund in August for completion of 2015-2016 budgets, grants, and transfer to depreciation.
Rationale:
Motion to approve to spend up to $500,000 of additional claims out of the General Fund in August for completion of 2015-2016 budgets, grants, and transfer to depreciation. These items would be on a separate posting at the September board meeting.
Recommended Motion(s):
Motion to approve the spending of up to $500,000 of additional claims out of the General Fund in August for completion of 2015-2016 budgets, grants, and transfer to depreciation. passed with a motion by Board Member #1 and a second by Board Member #2.
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9.3. Approval to spend up to $100,000 of additional claims out of the Special Building Fund in August for construction bills that require payment before the end of the fiscal year.
Rationale:
Motion to approve to spend up to $100,000 of additional claims out of the Special Building Fund in August for any construction bills that come in that would need to paid before the next board meeting. These items would be on a separate posting at the September board meeting.
Recommended Motion(s):
Motion to approve the spending of up to $100,000 of additional claims out of the Special Building Fund in August for construction bills that come in which require payment before our September board meeting. passed with a motion by Board Member #1 and a second by Board Member #2.
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9.4. Approval to spend up to $410,000 of additional claims out of the QCPUF Fund in August for any bills that come in that will need to paid before the end of our fiscal year.
Rationale:
Motion to approve to spend up to $410,000 of additional claims out of the QCPUF Fund in August for any construction bills that come in that would need to paid before the next board meeting. These items would be on a separate posting at the September board meeting.
Recommended Motion(s):
Motion to approve the spending of up to $410,000 of additional claims out of the QCPUF Fund in August for construction bills that come in which require payment before our September board meeting. passed with a motion by Board Member #1 and a second by Board Member #2.
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9.5. Discuss, consider, and take action to approve the following Board Policies: 3090 (Sale and Disposal of School Property), 3130 (Purchasing Policies), 3570 (ESSA), 4026 (Prohibition on Aiding and Abetting Sexual Abuse), 4027 (Workplace Privacy), 4028 (Appropriate Dress), 5006 (Option Enrollment), 5203 (Academic Progress), 5418 (Homeless Students, 5419 (Student Privacy Protection), 6212 (Assessments-Academic Content Standards), 6284 (Initiations, hazing, Secret Clubs, and Outside Organizations), 6286 (Return to Learn from Cancer), 6410 (Parental Involvement in Title I Programs), 6800 (Internet Safety), 6920 (Self Management of Asthma-Anaphylaxis-Diabetes), 8270 (Conflict of Interest),and 9341 (Voting)
Rationale:
The Policy and Government Relations Committee reviewed the policy revisions suggested by Perry Law Firm as part of their Annual Policy Update. Proposed revisions were due to recent changes in Nebraska State Statute and ESSA. The Committee is recommending that these policies be considered for Second and Final Reading: 3090 (Sale and Disposal of School Property), 3130 (Purchasing Policies), 3570 (ESSA), 4026 (Prohibition on Aiding and Abetting Sexual Abuse), 4027 (Workplace Privacy), 4028 (Appropriate Dress), 5006 (Option Enrollment), 5203 (Academic Progress), 5418 (Homeless Students), 5419 (Student Privacy Protection), 6212 (Assessments-Academic Content Standards), 6284 (Initiations, hazing, Secret Clubs, and Outside Organizations), 6286 (Return to Learn from Cancer), 6410 (Parental Involvement in Title I Programs), 6800 (Internet Safety), 6920 (Self Management of Asthma-Anaphylaxis-Diabetes), 8270 (Conflict of Interest), and 9341 (Voting). The Committee decided to remove Policy 6020 (The Program of Instruction) so that it can be revised. A revised 6020 and a new 6021 will be recommended for First Reading next month.
Recommended Motion(s):
Motion to approve the Second and Final Reading of the Board Policies, as listed passed with a motion by Board Member #1 and a second by Board Member #2.
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9.6. Discuss, consider and take action to approve the First Reading of Board Policies 6000: General Policy Statement re: Instruction, 6010: Scope of Instructional Program, 6110: School Instructional Hours, 6112: School Day for Students, 6113: Limitations on Class Size, 6114: Emergencies, 6115: Fire Drills and Crisis Plans, 6116: Emergency Dismissal or Cancellation, 6117: Ceremonies, Observances, and the Pledge of Allegiance, 6118: Attendance Area Boundary Line Review, 6119: Attendance Districts, and 6120: Safe Schools Policy
Rationale:
The Policy and Government Relations Committee is recommending the approval of the First Reading of the Following Policies: 6000: General Policy Statement re: Instruction 6010: Scope of Instructional Program 6110: School Instructional Hours 6112: School Day for Students 6113: Limitations on Class Size 6114: Emergencies 6115: Fire Drills and Crisis Plans 6116: Emergency Dismissal or Cancellation 6117: Ceremonies, Observances, and the Pledge of Allegiance 6118: Attendance Area Boundary Line Review 6119: Attendance Districts 6120: Safe Schools Policy
Please note: The Committee decided to remove Policy 6020 (The Program of Instruction) so that it can be revised. A revised 6020 and a new 6021 will be recommended for First Reading next month.
Recommended Motion(s):
motion to approve the first reading of the Board Policies listed above passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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10. Future Meetings
Rationale:
The next meeting of the NPS Board of Education is scheduled for noon on Thursday, August 25th in the Conference Room at the Junior High School. Please note that this is a change in venue due to construction at Central Office.
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11. Adjournment
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