Public Meeting Agenda: April 10, 2017 at 5:30 PM - Board of Education Regular Meeting

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April 10, 2017 at 5:30 PM - Board of Education Regular Meeting Agenda

April 10, 2017 at 5:30 PM - Board of Education Regular Meeting
1. Call to Order
Rationale:  The Norfolk Public School District's board of education meeting is called to order.  
1.1. Roll Call
Rationale:  If any board member is absent, there will need to be a  motion to excuse the absence.
Recommended Motion(s):  A motion to approve the absence of Sandy Wolfe Motion passed with a motion by Board Member #1 and a second by Board Member #2.
1.2. Declaration of a Legal Meeting
2. Study Session
Rationale: 

Curriculum Review: K-8 Math Program -- Curriculum Team Members

Accreditation Review -- Mike Hart & Jake Luhr

3. Student Fees Hearing
Rationale: 

At this time I would like to open the hearing to discuss, consider, and receive input on the student fee policy.  Attached for your review are the following:

1. Current Policy 5416 (Attachment A)

2. Audited Student fee receipts and expenditures in 2015-2016 (Attachment B)

3. Proposed fees for 2017-2018 (Attachment C)

At this time, if any member of the public wishes to comment or give opinions on the student fee policy and proposed fees for 2017-2018, we ask that you come up to the microphone and state your name.

Comments

The district collected $142,002 in board approved student fees in the areas of instruction and activities during the 2015-2016 school year. These fee dollars can only be expended for the items for which they are collected.  The district had $143,432 in board approved disbursements for 2015-2016 which left the fund with a cash balance of $189,789 as of August 31st, 2016.  The cash balance is primarily composed of those fees which are not necessarily expended on an annual basis such as the technology, summer school and 21st Century fees.  The district reviews all items on the proposed fee list annually and only lists those fees which we believe are necessary to help offset the total cost to the district.  Proposed changes in district student fees for 2017-2018 compared to 2016-2017 are removal of the following:  

  • Athletic Team Shoes (9-12)
  • Electronic Projects (9-12)
  • Jr. Statesmen (9-12)

All other fees will remain the same for 2017-2018.


Waiver Policy
The District’s policy is to provide fee waivers in accordance with the Public Elementary and Secondary Student Fee Authorization Act. Students who qualify for free or reduced-price lunches under the United States Department of Agriculture child nutrition programs shall have available a fee waiver for use of all listed student fees (List of fees by grade configuration is attached.) in both curricular and extracurricular programs. Participation in a free-lunch program or reduced-price lunch program is not required to qualify for fee waivers for purposes of this section, but qualification is required. Students or their parents must request a fee waiver prior to participating in or attending the activity, and prior to purchase of the materials. Failure to do so will result in a loss of the fee waiver rights from such activity or materials. Materials, equipment, or specific uniform items to be provided to waiver eligible students shall be required to be approved by the administration, which shall apply a standard based on providing materials which are equitable to those purchased for comparable students.

4. Pledge of Allegiance
Rationale:  Please stand and join us in reciting the Pledge of Allegiance.
5. Presentations, Special Recognition, Focus on Students
5.1. Focus on the Students
Rationale:  Third grade students from Jefferson will demonstrate robot challenges they completed during Plus Time for a national competition involving the coding of robots.
6. Public Comments & Communication
Rationale: 

This is the time during the meeting when the public may request to address the Board. If you wish to comment, we ask that you identify yourself and the topic that you wish to address. Each individual's comments will be limited to five minutes.

 Please note that  the Board cannot discuss or act upon matters that are not listed on the agenda. Therefore, Board  members will not respond to your comments or questions.  If you wish to request that an item be placed on a future Board agenda, you may contact the Superintendent or her assistant during normal business hours.

Also note that concerns related to school personnel need to be addressed to the Superintendent using the approved district protocol.

7. Information and Discussion Items
7.1. Finance & Facilities Report
Rationale: 

Total amount of claims to be approved in the consent agenda for the month of April, 2017 by specific fund are as follows:
General Fund = $356,971.56

Nutrition Services Fund = $272,593.68

Cooperative Fund = $70,872.29

Depreciation Fund= $14,617.85

Special Building Fund = $83,661.57

Student Fee Fund= $1,020.02

The total amount of claims for the month of March, 2017 in the Activities fund are as follows:
Activity Fund =$175,640.91

All of these claims were reviewed earlier today by the Finance and Facility Committee.  The business office is currently working on 17-18 budget starting with all the 100's and 200's object code items (Salary and Benefits).

 

 

 
7.2. Teaching & Learning Report
Rationale: 

Curriculum:

  • After hearing the Math presentation during Study Session, I hope you feel the same positive forces I have in working with this group. Your recommendation of the EnVisions Math Program is much appreciated.
  • Finalized professional development with Mr. Hart. The Professional Development will start this summer and carry throughout the next school year. More details to come on this.

Federal Title Programs:

  • NDE held a Stakeholders meeting at Central Office the evening of March 14th. There is no new information to report regarding Nebraska’s rules for implementation of ESSA as of yet.
  • All nonpublic Title Consultations are complete. The deadline is June 1.

Technology:

  • The technology department has all new laptops distributed to elementary teachers. The MS and JH and some SH teachers are still waiting. The transition has gone really great so far due to the efforts of Pat Wolff and Matthew Arens.
  • I have met with elementary building principals to evaluate and examine their technology in their buildings to determine priorities and set plans to meet needs. 
  • There are a small number of teachers attending the NETA conference in April. 
7.3. Student Services Report
Rationale: 
  • On Wednesday, April 19th, Kindergarten Round-Up will be held at all our elementary buildings.  There will be activities for students and information for parents/guardians. Kindergarten students may access the immunizations at the ELVPHD office located at Midtown Health Center on the same day.
  • District Music Contest is scheduled for Friday, April 21st.  If you can‘t attend on the 21st, they are having a Pre-contest concert on Tuesday, April 18th at 7:00 pm in the Carson Theater.
  • Saturday, April 29th is Prom, which will be held at Divots. Coronation will begin at 7:45pm. The dance will be held from 8:00 to 11:00 pm. Doors open at 7:00 pm.
  • The Spring Play performance of Arsenic and Old Lace, will be May 4th, 5th and 6th at the Carson Theater starting at 7:00 pm, each night.

 

7.4. Human Resources & Accreditation Report
Rationale: 

AdvancEd: School Accreditation Visit:

  • At the end of March, an External Review Team (consisting of area educational experts) visited our district to analyze data and collect stakeholder feedback about the continuous improvement processes taking place in our district.
  • Educational accreditation is a type of quality assurance process under which services and operations of educational institutions or programs are evaluated by an external body to determine if applicable standards are met. If standards are met, accredited status is granted by the appropriate agency. In our case, that agency is AdvancED.
  • As a result of the visit, Norfolk High School was awarded accreditation status through AdvancEd. Special thanks to all of the staff members who worked hard to prepare for the visit!
  • Preliminary results from the External Team were shared at the April study session.
  • The External Team will submit a final written report and we will use this report to further analyze areas of success and targeted areas for improvement.

Instructional Model Task Force:

  • Our district continues the process of developing and implementing our own Instructional Model. Over the course of second semester, we collaborated with a small group of teacher leaders (representative of various grade levels and buildings across the district) to design an Instructional Model that will provide additional assistance to new teachers and consistency of instructional expectations for all teachers. Our Instructional Model will help to further enhance our instructional practices (Pre-K - 12).
  • Work on the Instructional Model will align with our district strategic goals and our school improvement process and meet the recommendations of the External School Accreditation Team

Absence Management:

  • On Monday, March 27th our district began using a new automated sub service system entitled Absence Management.
  • The transition to the new program has gone very well and the system has received positive reviews from our staff and our subs. 
  • Components of this system include each staff member and substitute being given a password and login to access and utilize the system.

Personnel Information:

Hiring season continues at a rapid pace. Listed below are the current openings for various staff positions.

Current Classified Openings;

  • Activity Drivers
  • General Maintenance
  • Substitute Custodians
  • Senior High School Night Supervisor Custodian
  • Junior High School Media/SPED Paraprofessional

Current Certified Staff Openings;

  • Senior High School ELL Teacher
  • 7th Grade Math Teacher
  • 8th Grade English Teacher
  • Middle School PE Teacher
  • Speech / Language Pathologist (3)

Current Coaching Openings:

  • HS Assistant Softball
  • HS Assistant Volleyball
  • HS Assistant Baseball
  • 9th Head Boys Basketball
  • 8th Assistant Boys Basketball
  • 8th Head Football
  • 7th Assistant Football
  • JH Speech
  • JH Intramural Volleyball
  • JH Intramural Football
7.5. Superintendent's Report
Rationale: 

Staff Appreciation:

Norfolk Public Schools is blessed to have many dedicated and talented staff throughout our district.  We will recognize and celebrate our staff with breakfast and awards this Thursday, April 13th at our Senior High School.  Please plan to arrive at the gym by 7:30 AM to help serve breakfast.

Our keynote speakers will be Sam Stecher and Mark Johnson, co-founders of MissionMonday.com and co-authors of It Happens in the Hallways. 

Federal Cuts:

President Trump's initial budget proposal to Congress would cut over $9 billion from public education and eliminate important Title programs.

These proposed cuts would eliminate all funding for Title IIa, a grant program that was designed to help schools better recruit, support and train educators in high-poverty schools. This funding is critical to Norfolk Public Schools, as well as our local parochial schools. We count on this funding to provide our staff with high-quality professional development and in-service training, as well as assistance with technology integration and curriculum development. Cutting this program would significantly reduce the amount and quality of staff development that we are able to provide for our teachers.

These proposed cuts would also eliminate funding for 21st Century Community Learning Centers, such as Norfolk Public Schools’ AfterShock Program. This program provides our Middle School and Junior High students with hands-on, activity-based learning opportunities after school and during the summer. Cutting this program would take away an outstanding enrichment program that serves as a building block to our Career Academies. This would be detrimental to all 5th-8th grade students in Norfolk, as AfterShock is open to all students in Norfolk, whether they attend Norfolk Public or one of the community’s private, parochial, or home schools. 

I have contacted Senator Fischer, Senator Sasse and Congressman Fortenberry encouraging them not to approve these cuts.

 

8. Committee Reports
8.1. Board Building Visit Reports
8.2. Facilities & Finance Committee Report
Rationale: 

The committee met today at 12:00 noon and reviewed all claims for April, activity claims for March and current fund balances.  We also discussed the following items:

  • Facility Updates on the Career Academy
  • Recommendation on Roof bids for Washington, Westside, and Jefferson
  • Recommendation and rationale for proposed lunch prices for 2017-2018
  • Tentative timeline on full completion of the electrical gear replacement at the Sr. High
  • Proposed student fees for 2017-2018
  • Dr. Thompson provided an update on traffic discussions with the city

Our next meeting will be on May 8th at 12:00 noon.

8.3. Government Relations Report
Rationale: 

The Government Relations Committee met on Monday, April 4th to discuss the bills that have made it out of committee and our strategy for the rest of this session.  We agreed that we are in a "wait and see" mode, but need to be ready to react quickly when bills come out of committee.  Since then, LB 409 and LB 640 have come out of committee.  We are preparing to contact Senators regarding these bills, as they have a significant impact on our school funding.

In addition:

Tammy, Sandy, and Dr. Thompson met with Senator Morfeld on Monday, 3/27 to discuss legislative issues. He is a member of the Education Committee and provided valuable insight regarding several bills.

Tammy and Sandy represented the district at a Rotary Luncheon where the Governor spoke about a variety of issues and Sandy and Dr. Thompson attended them Community Conversation where Governor Ricketts and Senator Scheer spoke about property taxes.

I continue to meet weekly with the GNSA Legislative Committee and the Norfolk Chamber of Commerce Government Relations Committee. I also attended NCSA's Government Relations Information Team Conference, where I heard several key Senators speak and had a productive lunch conversation with Senator Scheer.

 

8.4. Policy Committee Report
Rationale:  The Policy Committee reviewed the policies in Section 9000 electronically. Minor non-substantive changes were made throughout this section, with the only substantive change being made to policy 9330. Previously this policy indicated that the Robert's Rule of Order would govern our meetings. We have changed this wording to indicate that Robert's Rules of Order is used as a general guide at our meetings. This more closely matches our current practice.
8.5. Activities Committee Report
Rationale:  The Activities Committee has not met since our March Board meeting. Our next meeting is scheduled for noon on Monday, April 24th.
8.6. Minutes of Committee Meetings
Rationale:  April 4, 2017 Nurses' Meeting Minutes
9. Approve Consent Agenda
Recommended Motion(s):  Motion to approve the consent agenda Motion passed with a motion by Board Member #1 and a second by Board Member #2.
9.1. Minutes of Previous Meetings
Rationale:  Minutes from the 03-13-2017 meeting are attached for review.
9.2. Personnel
9.2.1. Contract Approval
Rationale: 

Shana Chamberlain

Norfolk Middle School, High Needs Special Education Program (ED)

Bachelor of Science Degree in Education in Special Education K-12 from Wayne State College

Currently is an in/out home provider for DHHS.

Erika Beltz

Norfolk Junior High School, Resource Teacher

Bachelor of Science Degree in Education in Special Education K-12 from Wayne State College

Currently is a substitute teacher for Norfolk Public Schools

Amy Wattier

Norfolk Junior High School, 8th Grade Math Teacher

Bachelor of Science Degree in Education in Mathematics from Midland Lutheran College in Fremont, Nebraska

Currently teaching Math 7th, 8th Math, Algebra, and 9-11th Pre-Algebra at Twin River Public Schools in Genoa, Nebraska.

Keri Messersmith

Norfolk Public Schools District, School Psychologist

Will complete her internship with Norfolk Public Schools to receive her Educational Specialist Degree in School Psychology from the University of Kearney in Kearney, Nebraska

Currently is a substitute teacher for Wakefield Public Schools.

Kristine Herley

Bel Air Elementary, Resource Teacher

Bachelor of Science Degree in Education in Special Education K-12 from Wayne State College

Currently is a substitute teacher for Norfolk Public Schools.

9.2.2. Resignations
Rationale: 

Deb Buresh -- Special Education Teacher at Bel Air Elementary School

Nancy Jacobs -- ELL Teacher at the Senior High School

Samantha Bayer -- School Pyschologist

Chandler Nielson -- Junior High Math Teacher

Wendy Clayton--Middle School Physical Education Teacher

9.3. Claims
Rationale:  Attached are the claims for the Month of April, 2017
10. Action Items
10.1. Discuss, consider and take action to approve the 2017-2018, as well as amend Policy 5416 Appendix 1
Rationale:  Attached is Appendix "1" which are the proposed fees for 2017-2018 under policy 5416.  These proposed fees have been reviewed by all K-12 administrators and the finance and facilities committee prior to the public hearing held earlier this evening. 
Recommended Motion(s):  I recommend to the Board of Education to make a motion to accept the proposed fees for 2017-2018 as well as amend Policy 5416 Appendix 1 Motion passed with a motion by Board Member #1 and a second by Board Member #2.
10.2. Discuss, consider and take action to approve members of the Superintendent Evaluation Committee, Government Relations Committee, and Policy Committee
Rationale: 

At our March Board meeting we approved Board Policies 8156 and 8158 which separated the Policy and Government Relations  Committee into two separate committees. After visiting with interested Board members, I am recommending that Bob Waite, Sandy Wolfe, and Dr. Patti Gubbels remain on the Policy Committee and that Sandy Wolfe, Dr. Patti Gubbels, and Tammy Day serve on the Government Relations Committee.  

We also approved Board policy 8157 which created a Superintendent Evaluation Committee.  The policy stipulates that this committee is made up of three members, including the Board President, Vice President and one other member. Therefore, I am recommending Board President, Arnie Robinson, Board Vice President, Sandy Wolfe, and Dr. Patti Gubbels serve on this committee.

All other Board committees will remain the same, as they were approved in January.

Recommended Motion(s):  Motion to approve the following Board committee assignments: Policy Committee: Bob Waite, Sandy Wolfe, and Dr. Patti Gubbels Government Relations Committee: Sandy Wolfe, Dr. Patti Gubbels, and Tammy Day Superintendent Evaluation Committee; Arnie Robinson, Sandy Wolfe, and Dr. Patti Gubbels Motion passed with a motion by Board Member #1 and a second by Board Member #2.
10.3. Discuss, consider and take action to let bids for 350 Chromebooks
Rationale: 

Annually we are updating Chromebooks for our 1:1 student devices at the Senior High as well as updating pockets of devices throughout the district. In some cases where growth is eliminating the space for computer labs, mobile Chromebook labs are being replaced. The existing end of life Chromebooks will be evaluated/assessed to determine if they are usable or used for repair parts. 

 

Recommended Motion(s):  A motion to let bids for the purchase of 350 plus Chromebooks for the Senior High, lab replacement and updating Motion passed with a motion by Board Member #1 and a second by Board Member #2.
10.4. Discuss, consider and take action to approve the letting of bids for desktop computers for the Drafting Career Academy lab
Rationale: 
The current specialty lab at the senior high used for the Drafting Academy is due for updating. These computers are specifically designed to run high powered software. 
 
Recommended Motion(s):  A motion to let bids for the senior high drafting computer lab. Motion passed with a motion by Board Member #1 and a second by Board Member #2.
10.5. Discuss, consider and take action to approve roof bids for Jefferson, Westside, and Washington Schools
Rationale: 

I have listed qualifying bids that were submitted on April 6th, 2017 for roof projects at Jefferson, Westside and Washington Schools.   Details on the pricing for each bid is listed as well as pricing for required alternates. Alternates will only be utilized if recommended and approved by our architect once the project begins and the existing roof is removed.  I am recommending that the district except the bids from Western Roofing for Jefferson, Westside and Washington schools.  Funds for these projects will be paid from our Special Building Fund.

Jefferson Elementary

Guarantee Roofing and Sheet Metal – Lump sum proposal $249,530.00, $15.00 sq ft metal deck, $1.75 sq ft roof insulation, $750 per roof drain

Western Roofing Company, INC – Lump sum proposal $182,747.00, $6.00 sq ft metal deck, $1.10 sq ft roof insulation, $600 per roof drain

Westside Elementary

Guarantee Roofing and Sheet Metal – Lump sum proposal $220,483.00, $15.00 sq ft metal deck, $1.75 sq ft roof insulation, $750 per roof drain

Western Roofing Company, INC – Lump sum proposal $194,364.00, $6.00 sq ft metal deck, $1.10 sq ft roof insulation, $600 per roof drain

Washington Elementary

Guarantee Roofing and Sheet Metal – Lump sum proposal $229,774.00, $15.00 sq ft metal deck, $1.75 sq ft roof insulation, $750 per roof drain

Western Roofing Company, INC – Lump sum proposal $195,442.00, $6.00 sq ft metal deck, $1.10 sq ft roof insulation, $600 per roof drain

 

 

Recommended Motion(s):  Motion to approve the bids from Western Roofing for Jefferson, Westside, and Washington Schools as posted. Motion passed with a motion by Board Member #1 and a second by Board Member #2.
10.6. Discuss, consider and take action to continue contract with Lunchtime Solutions for nutrition services
Rationale:  LunchTime Solutions has handled our Nutrition Program services for 2016-2017.  We have had two reviews so far this year with a district committee as well as a review from NDE.  All of these reviews have been very positive as well as other feedback I have received.  Based on the reviews and the solid fiscal health of our Nutrition Fund I recommend continuing with LunchTime Solutions for 2017-2018.
Recommended Motion(s):  A motion to continue contract with Lunchtime Solutions for nutrition services in 2017-2018 Motion passed with a motion by Board Member #1 and a second by Board Member #2.
10.7. Discuss, consider and take action to set 2017-2018 breakfast and lunch prices
Rationale: 
The proposed prices for 2017-2018 have an increase of 5 cents for breakfast at all levels and also lunch at the elementary and Middle School level.  Lunch Prices at the Jr. High and Sr. High levels would remain the same as well as the price for milk and reduced price meals.  The increase would provide about $7,000 in additional revenue which is needed to maintain adequate cash flow in our nutrition fund in 2017-2018 after figuring some cost increases.
 
 

 

For 2017-2018

Jr. High & Sr. High Lunch (7-12)

$ 3.05

Middle School Lunch (5-6)

$ 3.00

Elementary Lunch (K-4)

$ 2.90

Reduced Lunch (All Levels)

$ 0.40

Reduced Breakfast (All Levels)

$ 0.30

Breakfast (All Levels)

$ 1.55

Milk (All Levels)

$ 0.50

 

 

Adult Lunch

$ 4.00

Adult Breakfast

$ 2.55

 

 

Recommended Motion(s):  Motion to approve the 2017-2018 breakfast and lunch prices as posted. Motion passed with a motion by Board Member #1 and a second by Board Member #2.
10.8. Discuss, consider and take action to approve the Envisions Math program for grades K-8
Rationale:  After comprehensive review of Math program materials and the pilot of 2 programs, it is my recommendation that we purchase the Pearson Envisions Math program. The other company in comparison was close in cost but not comparable in technology functionality features. Teachers and administration are in agreement that this is the best program to fit our needs. This purchase if for grades 3rd -8th grade. 
Recommended Motion(s):  A motion to approve the purchase of the Envisions Math program at the cost of $217, 290.00 with possible shipping cost adjustments. Motion passed with a motion by Board Member #1 and a second by Board Member #2.
10.9. Discuss, consider and take action to approve the purchase of Envision Math program materials for grades 3-8
Rationale:  The selection of this program was discussed at length during our Study Session earlier this evening.  The cost to purchase the Envisions Math program is $217, 290.00 with possible shipping cost adjustments. 
Recommended Motion(s):  Motion to approve the purchase of Envision Math program materials for grades 3-8 Motion passed with a motion by Board Member #1 and a second by Board Member #2.
10.10. Discuss, consider and take action to approve the 2017-2018 Middle School Student Handbook
Rationale: 
 Highlights of the MS handbook. 
 
Beyond the 'date changes' in the handbook. 
 
The Homeless section was not in the MS handbook last year, since we received it after this handbook went to print.  It was shared with families in handouts at the start of the year.
 
Breakfast prices were removed.
 
Student fees list will be updated upon approval at the- 4-10-17 board meeting.
 
Other noted change are in the code of conduct.
 
Title VII is now Title VI
 
NCLB will be ESSA--just confirmed to move that way in handbooks.
Recommended Motion(s):  Motion to approve the 2017-2018 Middle School Student Handbook Motion passed with a motion by Board Member #1 and a second by Board Member #2.
10.11. Discuss, consider and take action to approve the second reading of Board policies 8240: Membership in School Board Associations, 8260: Conflict of Interest/Contracts, 8261: Conflict of Interest-Employment of Family Member of Board Member or Supervisor and Employment of Board Member, 8270: Conflict of Interest-Other Than Contracts or Employment, 8271: Reporting Procedures, 8272: Code of Ethics, 8300: Methods of Operation, 8310: Formulation of Policies, 8320: Adoption, Amendment or Suspension of Policies, 8330: Formulation of Administrative Regulations, 8340: Meetings, 8341: Types of Meetings, 8342: Designated Method of Giving Notice of Meetings, 8343: Agenda Construction and Control, 8344: Location of School Board Meetings, 8345: Procedures During Meetings, 8346: Public Participation at Board Meetings, and 8347: Teacher-Administrator-Board of Education Relationships
Rationale:  No changes have been made to these policies since their First Reading at our March Board meeting.
Recommended Motion(s):  Motion to approve the policies as listed Motion passed with a motion by Board Member #1 and a second by Board Member #2.
10.12. Discuss, consider and take action to approve the First Reading all policies contained in Series 9000: Bylaws of the Board
Rationale:  The Policy Committee reviewed the policies in Section 9000 electronically. Minor non-substantive changes were made throughout this section, with the only substantive change being made to policy 9330. Previously this policy indicated that the Robert's Rule of Order would govern our meetings. We have changed this wording to indicate that Robert's Rules of Order is used as a general guide at our meetings. This more closely matches our current practice.
Recommended Motion(s):  Motion to approve the First Reading of all policies contained in Series 9000: Bylaws of the Board Motion passed with a motion by Board Member #1 and a second by Board Member #2.
11. Future Meetings
Rationale: 

The second meeting of the month is scheduled for noon on Thursday, April 27th at the NPS Central Administration Office. This meeting will be cancelled if no action is necessary.

The next regular meeting of the Board is scheduled for Monday, May 8th at the NPS Central Administration Office. The Study Session will begin at 5:30 and will be followed by the regular business meeting at 6:30.  All components of the meeting will be open to the public unless an Executive Session is required to protect the interest of the district or to prevent needless hard to the reputation of an individual.

12. Adjournment
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