Public Meeting Agenda: August 13, 2012 at 7:30 PM - Board of Education Regular Meeting


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August 13, 2012 at 7:30 PM - Board of Education Regular Meeting Agenda

August 13, 2012 at 7:30 PM - Board of Education Regular Meeting
1. Call to Order
1.1. Roll Call
Rationale:  If any board member is absent, there will need to be a  motion to excuse the absence.
2. Declaration of a Legal Meeting
3. Vision/Mission/Strategic Goals of the Norfolk Public School District

It is the vision of the Norfolk Public Schools to actively engage all students in learning
through a relevant and comprehensive standards-based curriculum that integrates
 21st century skills, tools, context, and assessments.

    • Goal #1:  All students will succeed at each grade level and graduate from high school well-prepared for a variety of post-secondary pursuits.

    • Goal #2:  All students will feel connected with the school and the learning process.

    • Goal #3:  District resources, programs, and departments will be aligned to attain high levels of student achievement and instructional excellence.

    • Goal #4:  The community will be engaged to support high levels of student achievement.

      The mission of the Norfolk Public Schools is to prepare studentswith the skills and knowledge to meet the challenges of a complex, global society.






































        4. Welcome, Public Comments, Communication
        5. Amendments to Agenda/Approval of Consent Agenda Items
        Recommended Motion(s):  Motion to approve the Consent Agenda Motion passed with a motion by Board Member #1 and a second by Board Member #2.
        5.1. Minutes of Previous Meetings
        Rationale:  Minutes

        Monday, July 12 - 4:30 Study Session

        Monday, July 12 - 7;30 Regular Session
        5.2. Personnel
        5.2.1. Approval of Teaching Contracts

        Approval of teaching contract for the 2012-2013 school year for:

        1.   Lori Ransen - Reading, Bel Air Elementary

        5.2.2. Resignations
        5.3. Claims
        5.4. Additional August Bills
        Rationale:  Motion to authorize additional expenditures and transfers of up to $750,000.00 by August 31, 2012 to close out the 2011-2012 fiscal year.  In addition, the board approves the expenditures of grant funds to close out the fiscal year and meet reporting requirements.
        6. Award for Excellence

        This item will resume in September.

        7. Focus on Students/Best of the Best

        This item will resume in September.

        8. Reports and Discussion Items
        8.1. Superintendent's Report
        Rationale:  1. SRO Assignment Change
        2. Administrative Changes in the District.
        3. QCPUF Bonds
        8.2. Financial Report
        Rationale:  The bills approved in the consent agenda for the month of August are as follows:  

        General fund =$396,470.87; Cooperative Fund =$764.81; Nutrition Services Fund =$16,774.98; Special Building Fund =$27,434.85; Depreciation Fund =$149,738.00.

        The Finance and Facility Committee reviewed all bills for this consent agenda.  Bills unique to this month were also discussed and clarified. 

        As the 2011-2012 fiscal year draws to a close I would like to thank all of the Norfolk Public School staff on their efforts this past year in keeping within their budgeted dollars while still providing an outstanding education for our students.  Work continues on the 2012-2013 budget, our valuation from the counties will be availiable on August 20th which is one of the final figures to plug into the budget.  I appreciate everyones help during my transition into the business and finance position, especially Dr. Uhing and the staff in the business office.  I have really enjoyed working with the fiscal aspects of education and look forward to the 2012-2013 school year.  
        8.3. Instruction/Personnel Reports
        New Staff Members

        2011-2012 NeSA-Reading, Mathematics, & Science Results

        8.4. Student Services Report


        • Work continues on some of our summer maintenance projects.  Parking lot striping and some additional concrete projects await completion.
        • Our building and grounds and maintenance staff continue to work on some HVAC issues across the district which we hope to have up and running by the time students arrive.
        • Our new Building and Grounds Supervisor, Aaron Rang, has completed orientation with our retired supervisor, Lyle Carmichael, and is meeting with custodial and administrative staff across the district.
        • Old high school lockers are being removed in anticipation for some new replacements coming later this month. This is a much needed change at the high school.
        • Last spring’s English Language Development Assessments have been received and I will be meeting with ELL/Migrant staff regarding those individual student results on Monday 13 August.  Staff received them in July and we will be discussing student performance and needs as we set instructional direction for this coming year.
        • Due to a successful venture with Goldenrod Hills Head Start, our morning and afternoon Pre-school classes are at capacity.



        8.5. Facilities & Finance Committee Report
        Rationale:  Mr. Dolliver presented his 2012-2013 budget to the committee for review and questions.  Mr. Witte also shared updates on Boilers, HVAC, and concrete.  Monthly expenditures were reviewed and bills unique to this month were discussed.  Information about the districts 403B plan, Technology Cooperative Bond, and recent discussion on TEEOSA was also shared.  The Finance and Facility Committee next meeting will be on Sept. 10th at 12:00 p.m. in the Central Office Board Room.
        8.6. Activities Committee Report

        This committee will resume meeting in September.

        9. Action Items
        9.1. Discuss, consider and take all necessary action calling for redemption Series 2008 Limited Tax Bonds for payment.
        9.2. Discuss, consider and take all necessary action authorizing the issuance of Series 2012 Limited Tax Building Improvement Bonds.
        9.3. Approve Contract Addendum for School Resource Officer
        Rationale:  This is an addendum to renew the contract with the city for a school resource officer. This addendum will allow the agreement to automatically renew each year unless action is taken by the city or the school district to terminate or change the agreement. In addition, it changes the assignment of the SRO to the  high school.
        9.4. Request approval of the updated District 403b Plan
        Rationale:  This would approve the changes and amendments to the district 403b plan (2012 contract) with the TPA (third party administrator) 403b Consultants LLC.
        10. Future Meetings

        The second monthly meeting of the board is scheduled for Thursday, August 23, at noon in the central office board room. This will be a budget workshop.

        The next regular meeting of the board of education is scheduled for Monday, September 10, 2012. The study session will be held at 4:30 p.m. in the central office board room and the regular business meeting will be held at 7:30 p.m. in the City Council Chambers.

        11. Adjournment
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