July 8, 2019 at 5:30 PM - Board of Education Regular Meeting
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1. Call to Order
Rationale:
The Norfolk Public School District's board of education meeting is called to order.
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1.1. Roll Call
Rationale:
If any board member is absent, there will need to be a motion to excuse the absence.
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1.2. Declaration of a Legal Meeting
Rationale:
This is a legal meeting of the board of education, as advertised by the means specified in board policy. A complete copy of the Open Meetings Act is posted in the board room for your review. A copy of the agenda is available at the desk of the recording secretary.
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2. Pledge of Allegiance
Rationale:
Please stand and join us in reciting the Pledge of Allegiance.
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3. Public Comments & Communication
Rationale:
This is the time during the meeting when the public may request to address the Board. If you wish to comment, we ask that you identify yourself and the topic that you wish to address. Each individual's comments will be limited to five minutes. Please note that the Board cannot discuss or act upon matters that are not listed on the agenda. Therefore, Board members will not respond to your comments or questions. If you wish to request that an item be placed on a future Board agenda, you may contact the Superintendent or her assistant during normal business hours. Also note that concerns related to school personnel need to be addressed to the Superintendent using the approved district protocol. |
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4. Information and Discussion Items
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4.1. Finance & Facilities Report
Rationale:
Total amount of claims to be approved in the consent agenda for the month of July, 2019 by specific fund are as follows: General Fund = $841,707.37 Nutrition Services Fund =$36,057.35 Cooperative Fund = $1,503.69 Special Building Fund = $487,822.99 The total amount of claims for the month of June, 2019 in the Activities Fund are as follows: All of these claims were reviewed earlier today by the Finance and Facility Committee.
Attachments:
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4.2. Teaching & Learning Report
Rationale:
Curriculum, Assessment & Instruction
Technology
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4.3. Student Services Report
Rationale:
Summer school ended on Wednesday, June 26th for the high school and grade levels K-8 ended Friday, June 28th. The 2019 summer school attendance numbers for each level are as follows:
Total: 892 Monday, August 12th, certified staff will report for the new school year. In the first days, I will be meeting separately with ELL (English Language Learners) staff to discuss program plans for this school year. The Special Education teachers and nurses will meet in early September. Open Houses for the start of the 2019-2020 school year have been scheduled for the following dates:Monday, August 12th
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4.4. Human Resources & Accreditation Report
Rationale:
School Safety Information:
"HAL" Summer Activities Update:
Job Postings Update:
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4.5. Superintendent's Report
Rationale:
Facilities: A tremendous amount of progress has been made on our renovation project, and it is considered to be approximately 75% complete. We are planning to start school on time and to host an Open House/Ribbon Cutting with the Norfolk Area Chamber of Commerce on August 28th or September 11th. Furniture and Materials: All furniture and materials have been purchased and the large majority of the office furniture has been delivered. It is currently being stored at the Maintenance Barn until set-up can begin. Classroom furniture and supplies are being held for delivery the first week of August at the new facility. Playground: The playground has been ordered and is ready to ship. However, the installer has informed us that he is behind schedule and will not be able to begin installation until the end of August or early September. Staffing:All staffing for the 2019-2020 school year has been hired, with the exception of the Sixpence positions which will be hired in July. One of these positions will be filled due to a current Family Facilitator moving into a preschool classroom teacher position. The second position will be an addition due to an ongoing waiting list of families and will be funded through a partnership with the Norfolk Family Coalition. Our preschool enrollment for 2019-2020 is at capacity. We have 56 three year olds enrolled and 160 four year olds enrolled, for a total of 216 students. (Last year, we only had 140 preschool students.) We have three empty classrooms, available for future use, which will eventually provide us space for 270 students. For the 19-20 school year, these available classrooms will be used for special education services, a Sixpence space to meet with families, and the Parent Child Interaction Therapy (PCIT) site. Grant Funding: We have been notified that we will receive one full classroom grant ($116,744), one partial classroom grant ($65,000) and start-up funds ($48,720), for a grand total of $230,464 from NDE for our Early Childhood Program Expansion. This is in addition to the $175,000 that we will receive from HeadStart. In addition, a Norfolk Area Community Foundation grant was received in the amount of $5,290 to cover the cost of a playground piece meant to encourage access for all children. And, the Norfolk Area Big Give resulted in $1,965 towards heavy duty trikes and helmets for our preschool students. These will be put to great use as the new playground includes a trike path. |
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5. Committee Reports
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5.1. Board Building Visit Reports
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5.2. Facilities & Finance Committee Report
Rationale:
The committee met at 12:00 today. All claims for the month of July and Activity claims for June were reviewed. The committee discussed the progress on the Little Panthers Pre-School facility. Other items for discussion were:
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5.3. Policy Committee Report
Rationale:
The Policy Committee met electronically to review policy revision changes suggested by Perry Law Firm, in response to recent legislative changes. The committee also reviewed three policy revisions recommended by NPS district administration. The policy revisions recommended by NPS district administration include:
The policy revisions recommended by the Perry Law Firm include:
NOTE: The Table of Contents for this section will be updated to reflect the new policies, upon their approval. |
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5.4. Government Relations Committee Report
Rationale:
The Government Relations Committee has not met since our last Board meeting and does not anticipate meeting again until January, when the legislative session reconvenes. However, this committee will continue to monitor legislative issues and may meet sooner if needed.
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5.5. Activities Committee Report
Rationale:
The Activities Committee has not met since our last Board meeting and does not anticipate meeting again until Fall, when school activities resume.
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5.6. Minutes of Committee Meetings
Rationale:
No minutes to review.
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6. Approve Consent Agenda
Recommended Motion(s):
Motion to approve the consent agenda passed with a motion by Board Member #1 and a second by Board Member #2.
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6.1. Minutes of Previous Meetings
Rationale:
Minutes of the June 10, 2019 and June 27, 2019 board meeting are attached.
Attachments:
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6.2. Personnel
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6.2.1. Contract Approval
Rationale:
None at this time.
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6.2.2. Resignations
Rationale:
None at this time.
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6.3. Claims
Rationale:
Attached are the claims for the month of July, 2019. These claims were reviewed earlier today by our Finance and Facility committee. Also attached is a conflict statement on specific claims that needs to be read before voting.
Attachments:
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7. Action Items
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7.1. Discuss, consider and take action to approve the 2019-2020 Classified Staff Handbook
Rationale:
Please see the attached document.
Recommended Motion(s):
Motion to approve the 2019-2020 Classified Staff Handbook passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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7.2. Discuss, consider and take action to approve the seeking of proposals for planking materials at the Senior High Stadium
Rationale:
I am requesting that the Board of Education approve getting proposals for new planking material that would replace the floor boards at the Carson Field Stadium. The current boards are at the end of their life and need replacement before the stadium becomes unsafe. Our NPS maintenance department will be able to handle the removal and installation of the floor boards. We will be seeking proposals for metal flooring vs. the current wood that is in place. The estimated cost of wood vs. metal is about the same with the metal having a much longer life span.
Recommended Motion(s):
Motion to approve the seeking of proposals for planking materials at Carson Field Stadium passed with a motion by Board Member #1 and a second by Board Member #2.
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7.3. Discuss, consider and take action to approve the Second and Final Reading of Board Policies 7000-7052 related to Major Construction
Rationale:
No changes have been made to the policies listed since their first reading at our June 10th Board meeting, except that an old version of Policy 7050 (Bids and Contracts) was inadvertently uploaded last month. The correct version, which was approved on September 14, 2015, has been attached to the agenda tonight.
The only difference between these two versions is that "All contracts for work related to building construction, remodeling or repair or site improvement in excess of $50,000.00 must follow state statute". The old version that was attached last month said $40,000. We have not used $40,000 as our cut-off since September 14, 2015. Our current cut-off of $50,000 is considerably more stringent that state statute, which is $100,000. The Policy Committee recommends the approval of these policies as presented. 7000: Purpose 7010: Planning 7020: Guidelines for Building New Schools or Major Remodeling of Existing Schools 7021: Major Remodeling of Existing Schools 7030: Selection of Architect/Engineer 7040: Financing of Construction - Building Fund 7050: Bids and Contracts 7051: Awarding Contracts 7052: Change Orders
Recommended Motion(s):
motion to approve the Second and Final Reading of Board Policies 7000-7052 related to Major Construction passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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7.4. Discuss, consider and take action to approve the first reading of Board policies: 5304 (Cooperative Activities), 4010 (Intellectual Property and Work-for-Hire), 4110 (Release from Contract), 1120 (Tobacco Policy), 5305 (School Dances), 3130 (Purchasing Policies), 3131 (Procurement Plan-School Food Authorities), 4030 (Wage Information), 5001 (Admission Requirements), 5012 (Military Recruiters), 6211 (Curriculum-Assessments), 6410 (Title I Parent and Family Engagement), 8151 (Standing Committees), 8153 (Standing Committee on American Civics), and 8159 (Standing Committee on Curriculum)
Rationale:
These policy revisions were discussed by Dr. Patti Gubbels in her Policy Committee Report.
Recommended Motion(s):
Motion to approve the first reading of the policies listed as presented passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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8. Future Meetings
Rationale:
At this time we do NOT anticipate a 2nd monthly meeting of the Board of Education.
The next regular meeting of the Board of Education will be held on Monday, August 12, 2019. The Study Session will begin at 5:30 and will be followed by the Business Meeting at 6:30. All components of these meetings will be held at the NPS Central Administration Offices and will be open to the public unless an Executive Session is needed in order to protect the interest of the district or the reputation of an individual. |
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9. Executive Session -- To Discuss Litigation--As Needed to Protect the Interest of the District
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9.1. Convene Executive Session -- As Needed to Protect the Interest of the District
Recommended Motion(s):
Motion to Convene Executive Session -- As Needed to Protect the Interest of the District passed with a motion by Board Member #1 and a second by Board Member #2.
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9.2. Reconvene Meeting from Executive Session
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9.3. Approval of Any Action Deemed Necessary as a Result of Executive Session
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10. Discuss, consider and take action to approve the release of claims of a former employee and distribution of school district funds for the release.
Recommended Motion(s):
Motion to approve the release of claims of a former employee and distribution of school district funds for the release passed with a motion by Board Member #1 and a second by Board Member #2.
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11. Adjournment
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