Public Meeting Agenda: July 24, 2014 at 12:00 PM - Board of Education 2nd Monthly Meeting

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July 24, 2014 at 12:00 PM - Board of Education 2nd Monthly Meeting Agenda

July 24, 2014 at 12:00 PM - Board of Education 2nd Monthly Meeting
1. Call to Order
1.1. Roll Call
Rationale:  If any board member is absent, there will need to be a  motion to excuse the absence.
2. Declaration of a Legal Meeting
3. Executive Session
3.1. Convene an Executive Session to discuss a personnel issue, as necessary for the prevention of needless injury to the reputation of an individual
Recommended Motion(s):  Motion to Convene an Executive Session to discuss a personnel issue, as necessary for the prevention of needless injury to the reputation of an individual Motion passed with a motion by Board Member #1 and a second by Board Member #2.
3.2. Reconvene Meeting from Executive Session
3.3. Approval of Any Action Deemed necessary as a Result of Executive Session
4. Reports and Discussion Items
5. Action Items
5.1. Approve Bid for Rigging and Drapery in the Johnny Carson Theatre
Rationale:  We received two qualified bids for this project:

1. Heartland Scenic Studio (Omaha, NE) - $86,850

2. Beck Studios, Inc (Milford, Ohio) - $54,786


Based on the pricing,  and the ability to meet all specifications of the project I recommend accepting the Bid from Beck Studios, Inc. for the amount of $54,786.  This will be paid by our special building fund and reimbursed by the Carson Foundation Grant.
Recommended Motion(s):  Motion to Approve Bid for Rigging and Drapery in the Johnny Carson Theatre Motion passed with a motion by Board Member #1 and a second by Board Member #2.
5.2. Motion to Approve Bid for Stage Lighting in the Johnny Carson Theatre
Rationale:  We received one qualified bid from Hespe Company, Inc. of Norfolk.  The bid was for $57,240 and will be paid from our special building fund and reimbursed by the Carson grant through the NPS Foundation.
Recommended Motion(s):  Motion to Motion to Approve Bid for Stage Lighting in the Johnny Carson Theatre Motion passed with a motion by Board Member #1 and a second by Board Member #2.
5.3. Approve bid for Skylights in the Senior High Gym/Wrestling Areas and Main Hallways
Rationale:  We received one qualifying bid for the replacement of damaged roof skylights at the High School over the gym/wrestling areas as well as the main hallways.  The bid from Glass Edge of Norfolk is in the amount of $67,320 and will be paid by our special building fund and reimbursed through the insurance claim process.  We did have other contractors look at this project but only one submitted a bid.
Recommended Motion(s):  Approve bid for Skylights in the Senior High Gym/Wresting Areas and Main Hallways Motion passed with a motion by Board Member #1 and a second by Board Member #2.
5.4. Approve Bid for Skyligthts in the Senior High Forum
Rationale:  These are skylights that were damaged in the storm. Expenses should be covered by insurance.

We received one qualified bid for this project.

Glass Edge, Inc. (Norfolk) - $99,380.00

I recommend to the board to accept the bid from Glass Edge, Inc.  This project requires a large of amount of custom work to be done.  Each piece of glass in the skylight pyramid over the forum are laminated triangle shaped pieces of glass that need to be custom made to fit into the metal framework that is built over the forum.  There are approx. 10 sections that have 4 pieces of glass in section.  Many of these pieces of glass were damaged during the hail storm and will be covered by insurance.  The depreciated balance will be covered by our maintenance budget.  The insurance claim will be run through our special building fund.
Recommended Motion(s):  Motion to Approve Bid for Skyligthts in the Senior High Forum Motion passed with a motion by Board Member #1 and a second by Board Member #2.
5.5. Approve Bid for Skylights in the Junior High
Rationale:  These are skylights in the auditorium that were damaged by the storm.  Insurance should cover these expenses.  

We received one bid for the project:

1. Glass Edge, Inc. - (Norfolk) for $89,900

This project requires extensive custom work and labor in order to replace the broken glass lenses in the original theatre skylights above the Jr. High auditorium.  Special Building and Insurance dollars will be covering the cost of this project.
5.6. Approval to spend up to $700,000 of additional claims out of the General Fund in August for completion of 2013-2014 budgets,grants,and transfer to depreciation.
Rationale:  This allows our district to spend out any remaining budgets, grant dollars, and dollars to move to depreciation before the end of the 2013-2014 fiscal year.  Details of these expenditure will be posted on a seperate sheet with the Sept. claims.
Recommended Motion(s):  Motion to Approve the spending of up to $700,000 in additional claims out of the General Fund for completion of 2013-2014 budgets,grants,and transfer to depreciation. Motion passed with a motion by Board Member #1 and a second by Board Member #2.
5.7. Approval to spend up to $300,000 in additional claims out of QCPUF in August in order to keep projects flowing and pay vendors.
Rationale:  This allows our district to continue to pay claims associated with QCPUF projects between the August and Sept. board meetings.  Details of these claims will be posted in the Sept. claims
Recommended Motion(s):  Motion to Approve the spending of up to $300,000 in additional claims out of QCPUF in August in order to keep projects flowing and pay vendors. Motion passed with a motion by Board Member #1 and a second by Board Member #2.
5.8. Approve Teacher Resignation
Recommended Motion(s):  Motion to approve teacher resignation Motion passed with a motion by Board Member #1 and a second by Board Member #2.
6. Adjourn
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