Public Meeting Agenda: October 23, 2014 at 12:00 PM - Board of Education 2nd Monthly Meeting

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October 23, 2014 at 12:00 PM - Board of Education 2nd Monthly Meeting Agenda

October 23, 2014 at 12:00 PM - Board of Education 2nd Monthly Meeting
1. Call to Order
1.1. Roll Call
Rationale:  If any board member is absent, there will need to be a  motion to excuse the absence.
1.2. Declaration of a Legal Meeting
Rationale:  This is a legal meeting of the board of education, as advertised by the means specified in board policy. A complete copy of the Open Meetings Act is posted in the board room for your review. A copy of the agenda is available at the desk of the recording secretary.
2. Action Items
2.1. Approve the final audit documents from Kruse, Schumacher, Smejkal & Brockhaus, P.C. for the 2013-2014 fiscal year
Recommended Motion(s):  I recommend to the board of education to make a motion to accept the final audit report and related documents for the 2013-2014 fiscal year. These documents will be submitted on behalf of the board of education to the state auditor's office and NDE. They will also be posted on our district website after Nov. 1st for public viewing. Motion passed with a motion by Board Member #1 and a second by Board Member #2.
2.2. Approve the HVAC bid for Carson Theatre
Rationale:  The following Bid was submitted for the HVAC renovation of the Carson Theatre.  This work will be done over the next few months with completion by mid January.

1. Rassmussen Mechanical Services, Inc. for $337,123

The work on this project will be overseen by Kucirek Engineering.  Both Kucirek engineering and myself feel this bid is appropriate for the scope of work being done.  The funding for this project will be through our QCPUF Fund.  We did have several companies that came to the pre-bid meeting to review the project and felt it was something they would be interested in bidding.  Kucirek will be doing some follow-up with these companies. 
Recommended Motion(s):  I recommend to the board of education to accept the bid from Rassmussen Mechanical Services, Inc. for $337,123 for the HVAC renovation of the Carson Theatre. Motion passed with a motion by Board Member #1 and a second by Board Member #2.
2.3. Approve selling of school property (Furnace and A/C from the 409 N. Pine property)
Recommended Motion(s):  Motion to approve selling of school property (Furnace and A/C from the 409 N. Pine property) Motion passed with a motion by Board Member #1 and a second by Board Member #2.
3. Reports and Discussion Items
3.1. Continue discussion of the definition of a Top-Performing School
4. Future Meetings
Rationale:  Our next meeting is scheduled for Monday, November 10th. The study session will begin at 5:30 and will be followed by a regular business meeting at 6:30.  All sessions will be open to the public and held at the City Administration Office.
5. Executive Session to Discuss Negotiations in order to protect the interest of the district
5.1. Convene Executive Session -- to Discuss Negotiations in order to protect the interest of the district
5.2. Reconvene Meeting from Executive Session
5.3. Approval of Any Action Deemed Necessary as a Result of Executive Session
6. Adjournment
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