Public Meeting Agenda: February 9, 2015 at 5:30 PM - Board of Education Regular Meeting


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February 9, 2015 at 5:30 PM - Board of Education Regular Meeting Agenda

February 9, 2015 at 5:30 PM - Board of Education Regular Meeting
1. Call to Order
Rationale:  The Norfolk Public School District's board of education meeting is called to order.  
1.1. Roll Call
Rationale:  A motion to excuse Arnie Robinson is needed. He provided advance notice that he would be absent for family reasons.
1.2. Declaration of a Legal Meeting
2. Study Session
Rationale:  DRAFT Elementary Growth Plan/Boundary Revisions
3. Pledge of Allegiance
Rationale:  Please stand and join us in reciting the Pledge of Allegiance.
4. Presentations, Special Recognition, Focus on Students
4.1. Focus on the Students
Rationale:  There is no Focus on the Students this evening due to Parent-Teacher Conferences.
4.2. Principal's Report
5. Public Comments & Communication
Rationale:  This is the time during the board meeting when the public may request to address the board regarding an agenda item. If you wish to comment, we ask that you identify yourself and indicate the agenda item to which you will be speaking.
6. Information and Discussion Items
6.1. Finance & Facilities Report

Total amount of claims approved in the consent agenda for the month of February, 2015 by specific fund are as follows:
General Fund = $299,063.21
Nutrition Services Fund = $111,715.25
Cooperative Fund = $17,781.12
Depreciation Fund = $2,000.00
Special Building Fund = $179.74
QCPUF Fund = $109,435.98
Employee Benefit Fund = $3,816.00
Student Fee Fund = $3,567.14

The total amount of claims for the month of January, 2015 in the Activities Fund are as follows:
Activity Fund = $108,552.51

The Facility and Finance Committee reviewed all claims for the month of February, 2015 as well as all activity claims for the month of January, 2015.  All first quarter reimbursements for our district Title, IDEA, Early Childhood, Indian Education,  and 21st century community learning grant have been submitted to NDE.  I hope to have those dollars received and posted by our next board meeting.  There is a lot of activity at the Unicameral this session on property tax reform and TEEOSA.  All of this directly and indirectly impacts our district financially in upcoming years.  Dr. Thompson and I, as well as professional organizations we belong to, are involved in the conversation on this topic.  As a district dependent upon equalization dollars any adjustment in that part of the formula is important for us to watch and provide feedback.

6.2. Teaching & Learning Report


Assessments are an important, high priority in school districts during second semester. Teachers and students work very hard and since assessment results have become such a big piece to a school’s accountability, it can be stressful at times.

  • NeSA Writing window:  Closed on Feb. 6th. All 4th, 8th and 11th graders completed the state writing test. Results will be sent back to schools in mid April.
  • MAP Testing window:  February 23-March 2 for Reading, Language Arts & Math in grades 3-8 & 10. These are our national tests that we administer in the fall and spring to measure growth and compare to national percentiles.
  • NAEP (National Assessment of Educational Progress):  Wednesday, February 25th for grade 8 at the Junior High and February 24th for grade 4 at Westside Elementary.  Random selection occurs every year for these tests.
  • NeSA (state test) window:  March 23- May 1 for Reading, Math and Science in grades 3-8 & 11



    Summer school success begins now through the work and organization of our building principals.

  • Matrices for determining summer school participants have been distributed to elementary principals.
  • Each building principal is starting to line up summer school teachers and make instructional plans.
  • K-8 summer school in session:  June 1- June 26
  • 9-12 Session 1: May 26- June 16 & Session 2: June 17– July 10



This year’s big focus is on moving our server location, updating our infrastructure and continued maintenance on existing equipment. We have been setting up plans for updating technology in places we feel we can best utilize resources. Mr. Robinson, Mr. Wolff and I have been working on ERate submissions so we may qualify for some discounted rates to assistance with our district infrastructure work.

6.3. Student Services Report
  • Parent/Teacher Conferences start tonight, February 9th at all Norfolk Public Schools.  The conferences will continue through February 12th. We encourage parents to use this opportunity to visit with their child’s teachers.
  • ELDA (English Language Developmental Assessments) will begin for our district ELL and Migrant students starting today on Monday, February 9th and continue through March 20th.  Students are assessed in reading, speaking, listening and writing.
  • Kindergarten enrollment has started for the 2015-16 school term. Registration is being held at neighborhood schools. Parents must have a birth certificate and a copy of immunizations to begin the enrollment process.
6.4. Human Resources & Accreditation Report

School Improvement/Professional Development

On January 22, NPS, in partnership with ESU 8, hosted Walter Bond. We had 1200 teachers and administrators from the ESU 8 areas listen to Walter’s message, "Make sure your children can hear your voice.” Following the presentation, 800 teachers/administrators took advantage of professional development sessions. Survey results were encouraging. Nevertheless Beth Nelson, Heidi Rethmeier and I have already had conversations about changes we will implement to make this training even better. Some of those improvements include adding more sessions on topics like school improvement, sessions for content/specialty teachers, additional sessions on technology and principal round table discussions.


I am excited to announce all of our district safety and security plans have been updated. I am in the process of assembling a team consisting of community members and NPS staff to review the procedures. If needed, this group will offer recommendations and appropriate modifications will be evaluated.

Human Resources

Currently the HR Department is working on updating evaluations for our classified staff. Our classified staff includes custodians, administrative assistants, food service, paraprofessionals and maintenance workers. As drafts become available, representatives from each of those groups will be asked to review the forms and offer suggestions.

 Public Relations

I am excited to announce that Washington Elementary School has been nominated to join the esteemed community of National Blue Ribbon Schools. National Blue Ribbon Schools produce outstanding results for all students, have demonstrated continual excellence and made progress in closing gaps in student achievement.  Washington was nominated as an Exemplary High Performing School. Mr. Michael Andreasen and his staff are currently working on the application which is due on March 20. I know I speak for our entire administrative team when I wish our heartfelt congratulations to the entire Washington community on their nomination! We thank you for your endless loyalty in demonstrating commitment to educational excellence for all children.

6.5. Superintendent's Report
Rationale:  Legislative Update
GNSA Feb 18th
7. Committee Reports
7.1. Board Building Visit Reports
7.2. Facilities & Finance Committee Report
Rationale:  The committee met on Jan. 26th and today at 12:00 noon. On the 26th the committee reviewed all the boundary information presented earlier this evening and had a chance to ask questions and provide feedback. Today the committee reviewed all claims and financials being presented this evening. The committee also reviewed the compensation packages for 2015-2016 for the following:
1. Nurses
2. Salaried Classified positions
3. District Administration 

All of these employee groups' compensation increases were calculated using the same percentage as was settled with the teachers, that percentage being 2.85%. Official action on these items will take place later in tonight's meeting. Mrs. Nelson shared bid information on our wireless infrastructure and then I shared updates on district facility projects. A written summary of district projects is attached for review. Our next meeting will be on March 9th at 12:00 noon in the CO board room.
7.3. Policy & Government Relations Report
Rationale:  Bill Robinson, Bob Waite, and I attended the GNSA meeting in Lincoln on January 21st. A variety of bills were discussed and the procedure for determining the GNSA's stance on individual bills was reviewed.

The Policy Committee met at 1:30 on January 19th.  Perry Law Firm's revisions of our remaining "old policies" were reviewed. These included: Weather Related Absences, Appropriate Dress, Leaves of Absence, Restriction on Wednesday Events, Cooperative Activities, National Trips, Limitations on Minimum Class Size, Attendance Area Boundary Line Review, Attendance Districts, School Activity Trip Drivers, and Board Vacancies and Resignations.

These are being presented for First Reading this evening.
7.4. Activities Committee Report
Rationale:  No report. The Activities Committee meeting was rescheduled for February 16th at noon.
7.5. Minutes of Committee Meetings
8. Approve Consent Agenda
Recommended Motion(s):  Motion to approve the consent agenda Motion passed with a motion by Board Member #1 and a second by Board Member #2.
8.1. Minutes of Previous Meetings
8.2. Personnel
8.2.1. Contract Approval
Rationale:  None at this time.
8.2.2. Resignations
Rationale:  Darlene Wolff - Fifth Grade Teacher
Krystal Johnson - Third Grade Teacher at Westside
Debbra Marotz - Elementary LIFE Teacher

* All effective at the end of the 2014-2015 school year.
** Thanks to these teachers for their service to NPS and for announcing their decisions early so that we can recruit the best replacements possible
8.3. Claims
9. Action Items
9.1. First Reading of Board policies: 4005,4026,4110,5302,5304,5416,6113,6118,6119,6271,and 8201
Rationale:  4005: Weather Related Absences
4026: Appropriate Dress
4110: Contract
5302: Student Organizations (including Restriction on Wednesday Events)
5304:  Cooperative Activities
5416: Student Fees Policy (including National Trips)
6113: Limitations on Minimum Class Size
6118: Attendance Area Boundary Line Review
6119: Attendance Districts
6271: School Activity Trip Drivers
8201: (Board) Vacancies and Resignations
Recommended Motion(s):  Motion to approve First Reading of board policies: 4005, 4026, 4110, 5302, 5304, 5416, 6113, 6118, 6119, 6271 and 8201 Motion passed with a motion by Board Member #1 and a second by Board Member #2.
9.2. Approve Technology Bid
Rationale:  I recommend to the Board of Education to accept the bid from Prime Communications in the amount of $299,039.95.  This will provide our district with a complete upgrade of our wireless technology system.  The contract with Prime is also E-rate eligible for reimbursement for up to 80% from the USAC.  This bid was discussed with the Finance and Facility committee today at noon and will be funded through E-rate, our tech bond, and depreciation if needed.
Recommended Motion(s):  Motion to Approve Technology Bid from Prime Communications for $299,039.95 Motion passed with a motion by Board Member #1 and a second by Board Member #2.
9.3. Approve Nurses Compensation Package for 2015-2016
Rationale:  I recommend to the board of education to make a motion to accept the Nurses compensation and negotiated agreement for 2015-2016.  This document is attached for review.  The nurses had two representatives that met with myself and NEA representation to discuss the contract for 2015-2016.  The conversation went well and the nurses agreed to the 2.85% total package similar to our certified staff and also three additional contract days.  This will help our district with providing parents access to our health professionals during schedule pick-up and also at the start of summer school.  I believe our settlement is highly competitive, recognizes the work of our existing staff, while also being friendly to our taxpayers.  
Recommended Motion(s):  Motion to Approve Nurses' Compensation Package for 2015-2016 Motion passed with a motion by Board Member #1 and a second by Board Member #2.
9.4. Approve Salaried Classified Staff Compensation Package for 2015-2016
Rationale:  I recommend to the Board of Education to make a motion to accept the increase of 2.85% of the classified salary schedule base to our classified employees who are on salary.  These employees will also receive a $400 dollar annual increase to their benefit package.  The compensation increase is similar to what we have done with our other employee groups and reflects a competitive wage for our current and future staff members while being cognitive of the budget.
Recommended Motion(s):  Motion to Approve Salaried Classified Staff Compensation Package for 2015-2016 Motion passed with a motion by Board Member #1 and a second by Board Member #2.
9.5. Approve Administrative Compensation Package and Contracts for 2015-2016
Rationale:  I recommend to the Board of Education to make a motion to accept a wage increase of 2.85% of the administrative pay structure base and a $400 increase in each administrator's benefit package for 2015-2016. This is a similar compensation approach used with our other employee groups and provides our administrative team with a competitive wage increase for our current and future staff members while also being thoughtful to our budget.
Recommended Motion(s):  Motion to Approve Administrative Compensation Package and Contracts for 2015-2016 Motion passed with a motion by Board Member #1 and a second by Board Member #2.
9.6. Approve Permission to obtain proposals for fall photo and ID cards for the district
Rationale:  I am recommending to the Board of Education to make a motion to approve obtaining proposals for our district fall photos and student/employee ID cards.  This will allow our district to receive proposals from vendors on handling our photo and ID needs.  This is at no cost to the district but we are providing vendors an opportunity to have access to our students. By offering that access, we will compare what benefits and incentives offered through the proposal process best help our district.
Recommended Motion(s):  Motion to Approve Permission to obtain proposals for fall photo and ID cards for the district Motion passed with a motion by Board Member #1 and a second by Board Member #2.
9.7. Approve NASB Membership Renewal
Rationale:  Membership dues are $8129.  
We will receive a 2% discount (-$163) if paid prior to April 1, 2015.
Total with discount: $7,966.
10. Future Meetings
Rationale:  Our second meeting of the month will be held at noon on Thursday, February 26th at the NPS Central Administrative Offices.

Our next Regular Board meeting will be held Monday, March 9th. A study session will begin at 5:30 and will be followed by a regular business meeting at 6:30. All components of the meeting are open to the public and will be held at the City Administration Offices.
11. Adjournment
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