Public Meeting Agenda: October 27, 2015 at 12:00 PM - Board of Education 2nd Monthly Meeting

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October 27, 2015 at 12:00 PM - Board of Education 2nd Monthly Meeting Agenda

October 27, 2015 at 12:00 PM - Board of Education 2nd Monthly Meeting
1. Call to Order
1.1. Roll Call
Rationale:  If any board member is absent, there will need to be a  motion to excuse the absence.
1.2. Declaration of a Legal Meeting
Rationale:  This is a legal meeting of the board of education, as advertised by the means specified in board policy. A complete copy of the Open Meetings Act is posted in the board room for your review. A copy of the agenda is available at the desk of the recording secretary.
2. Action Items
2.1. Approve Temporary Ad Hoc Committee to Update Superintendent Evaluation Tool
Rationale: 

Board Policy 8160 indicates that the President of the Board or the full board may appoint temporary committees when it is deemed necessary. Temporary committees serve at the pleasure of the President or a majority of the members of the Board.  Their duration shall not exceed beyond the  next annual meeting of the Board, and they cannot take official Board action.  They must  submit their recommendations to the full Board for approval/action.

The purpose of this temporary "ad hoc" committee will be to draft a revised superintendent evaluation tool.  When finished, this draft will be presented to the full Board for approval and/or further revision.  The superintendent evaluation tool will also need to be approved by NDE, according to state law.

Arnie Robinson and Dr. Patti Gubbels have volunteered to serve on this committee. We could have one more Board member on the committee if anyone else is interested.

We will use our current Superintendent Evaluation tool this year.  The new tool will be used next year.

Recommended Motion(s):  Motion to approve the appointment of ________ to the Temporary (Ad Hoc) Committee to Update Superintendent Evaluation Tool. Motion passed with a motion by Board Member #1 and a second by Board Member #2.
2.2. Approve Annual Audit
Rationale: 

All Board members have had an opportunity to review the Public Audit prepared by Kruse, Schumacher, Smejkal & Brockhaus, P.C. In addition, the auditors attended our last Finance and Facilities Committee meeting, where they presented their findings and answered questions for committee members.  

Overall, we had a very positive audit.  The auditors were very complimentary of the fiscal control measures that we have in place.

According to state law, this audit must be officially approved/accepted by the BOE prior to November 1st.  

Recommended Motion(s):  Motion to approve the annual audit. Motion passed with a motion by Board Member #1 and a second by Board Member #2.
2.3. Approve Contract
Rationale: 

Rachel Engels

2015-2016 – Speech Pathologist  (to start November 1, 2015) 

Bachelor of Science Degree in Speech Pathology from Grand Valley State University in Allendale, Michigan 

Master of Science Degree in Speech Pathology from University of Nebraska in Kearney, Nebraska 

Previously a Speech Therapist for the Aegis Therapies Golden Living Center in Columbus, Nebraska

Recommended Motion(s):  Motion to approve the contract for Rachel Engels for SLP starting November 1, 2015. Motion passed with a motion by Board Member #1 and a second by Board Member #2.
3. Reports and Discussion Items
3.1. Central Office Remodel
Rationale:  James Brisnehan and Troy Keilig, architects from Cannon Moss Brygger, are here to walk us through our up-coming Central Office Administration building remodel and addition.
4. Future Meetings
Rationale: 

Our next Board meeting is scheduled for Monday, November 9th at City Chamber Office. The Study Session will begin at 5:30 and will be followed by the regular meeting at approximately 6:30.  All components of the meeting will be open to the public.

Please note: We do not have a Second Meeting of the Month in November due to the State School Board Convention.

5. Executive Session If Needed to Protect the Interest of the District or to Prevent Needless Injury to the Reputation of an Individual.
5.1. Convene Executive Session -- If Needed to Protect the Interest of the District or to Prevent Needless Injury to the Reputation of an Individual.
Recommended Motion(s):  Motion to convene Executive Session -- If Needed to Protect the Interest of the District or to Prevent Needless Injury to the Reputation of an Individual. Motion passed with a motion by Board Member #1 and a second by Board Member #2.
5.2. Reconvene Meeting from Executive Session
5.3. Approval of Any Action Deemed Necessary as a Result of Executive Session
6. Adjournment
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