Public Meeting Agenda: January 11, 2016 at 6:30 PM - Board of Education Regular Meeting

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January 11, 2016 at 6:30 PM - Board of Education Regular Meeting Agenda

January 11, 2016 at 6:30 PM - Board of Education Regular Meeting
I. Call Meeting to Order
Rationale: 

STRIVE  •  COMMIT  •  SUCCEED  -  District Mission Statement

Schuyler Community Schools in partnership with parents, students, and the community is committed to educate students to become skilled, knowledgeable and responsible citizens in a global society - District Vision Statement

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public.  Notice of this meeting was also given in advance to all members of the Board of Education
Discussion:  Meeting was called to order by President Brabec. All board members were present. Also present were Principals Grammer, Burton, Reinsch, and Comley; Assistant Principal Kovar, and Curriculum Director Gibbons. The Mission Statement was read. The meeting has been preceded by advance notice and was declared in open session.
I.A. Pledge of Allegiance
Discussion:  All present participated in the Pledge of Allegiance.
I.B. Declaration of Open Meeting
Rationale:  This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the hallway outside the Media Center.
II. Election of 2016 Offices
Rationale: 

2015 Board Offices

President:  Rich Brabec                                Vice President - Brian Vavricek

Secretary - Virginia Semerad                        Treasurer - Chuck Misek

NASB Delegate - Rich Brabec                        Recording Secretary - Cathie Marking

 

2016 Board Offices

President - Rich Brabec                                Vice President -Brian Vavricek

Secretary - Virginia Semerad                        Treasurer -Chuck Misek

NASB Delegate - Rich Brabec                        Recording Secretary -Cathie Marking

II.A. President
Discussion:  Nominations were opened for President of the School Board for the 2016 year. Vavricek nominated Rich Brabec, Hild seconded the motion. Misek moved the nominations cease and a unanimous ballot be cast for Brabec; Cerny seconded the motion. Motion carried.
II.B. Vice-President
Discussion:  Nominations were opened for Vice President of the School Board for the 2016 year. Cerny nominated Brian Vavricek, Brabec seconded the motion. Brabec moved the nominations cease and a unanimous ballot be cast for Vavricek; Hild seconded the motion. Motion carried.
II.C. Secretary
Discussion:  Nominations were opened for Secretary of the School Board for the 2016 year. Hild nominated Virginia Semerad, Misek seconded the motion. Hild moved the nominations cease and a unanimous ballot be cast for Semerad; Cerny seconded the motion. Motion carried.
II.D. Treasurer
Discussion:  Nominations were opened for Treasurer of the School Board for the 2016 year. Brabec nominated Chuck Misek, Semerad seconded the motion. Hild moved the nominations cease and a unanimous ballot be cast for Misek; Brabec seconded the motion. Motion carried.
II.E. NASB Delegate
Rationale:  This appointment is for a delegate to vote at the representative assembly at the NASB State Convention.
Discussion:  Nominations were opened for NASB Representative the 2016 year. Misek nominated Rich Brabec, Vavricek seconded the motion. Cerny moved the nominations cease and a unanimous ballot be cast for Brabec; Vavricek seconded the motion. Motion carried.
II.F. Appoint Recording Secretary
Rationale:  In the past the board of education appointed Cathie Marking as recording secretary to record meeting minutes.
Discussion:  Cathie Marking was appointed as recording secretary for the 2016 year.
III. Board of Education Committee Assignments
Rationale:  Board Policy 203.06

Committees will be appointed by the president of the board.  These committees are created for specific tasks of seeking information or investigation and will report back to the board for its consideration and action.  Committee action is considered to be advisory only.  The following committees are appointed at the annual board organizational meeting for one year.

Foundation Committee:  Responsible for working with the Schuyler Community Schools Foundation.  2 Members Required in Bylaws.  Foundation meets the first Monday of the month at 12:00 PM.  Brian Vavricek and Virginia Semerad

Meets the First Monday of the Month
Americanism, Curriculum, Assessment and Instruction: 
Responsible for reviewing curriculum recommendations, textbook selection, staff requisitions and inventory.  This is the only committee required by law (79-724)  3 members required.  1:00 PM Virginia Semerad, Holly Hild, Rich Brabec
 

Board Policy/Handbooks/Support Programs:  Responsible for annual review of board policies, handbooks, and safety/crisis plan. 2-3 members recommended.  Following the Americanism Committee Meeting.  Virginia Semerad, Holly Hild, Rich Brabec

Public Relations/Strategic Planning/Calendar:
  Responsible for recommending the annual district calendar, strategic planning process, and promoting positive public relations and communication.  2-3 members recommended.   Following the Policy Committee MeetingVirginia Semerad, Holly Hild, Rich Brabec

Meets 2nd Monday of the Month:  (Board Meeting Night)

Building/Grounds/Transportation:  Responsible for recommending approval of the building and grounds and transportation programs, vehicle replacement schedule, building maintenance and upgrade schedule)  3 members recommended.  5:00 PM.  Chuck Misek, Eric Cerny, Rich Brabec

Budget/Finance/Negotiations:  Responsible for budget, finance, contract negotiations with administration, certificated staff negotiations and support staff contracts. 3 members recommended.  Following the Bldg/Grnds/Transportation meeting or following the board meeting.  Chuck Misek, Rich Brabec, Brian Vavricek

*  Special temporary committees of the Board, except as specified by statute, may be appointed by the president or chosen by a vote of the Board as needed.  The function of all such committees shall be fact-finding, deliberative and advisory, but never legislative or administrative.  When the specified purpose of all sub-committees appointed to conform to statute.  The superintendent shall be an ex-officio member of all such committees.

Discussion:  Board Members were assigned to following committees: Foundation Committee - Vavricek, Semerad Americanism, Curriculum, Assessment, and Instruction - Semerad, Hild, Brabec Board Policy, Handbooks, Support Systems - Hild, Vavricek, Brabec Public Relations, Strategic Planning, Calendar - Hild, Semerad, Brabec Building/Grounds,Transportation - Misek, Cerny, Brabec Budget, Finance, Negotiations - Misek, Vavricek, Brabec
IV. Board Member Potential Conflict of Interest Statement Form
Rationale:  Attached is the required "potential" conflict of interest form to be completed by each board member and kept on file.  The form does not need to be completed at the meeting, but will need to be completed and returned to Sally to be kept in the board file. 
Discussion:  All Board members were given a Conflict of Interest form to fill out if the possibility existed a conflict could arise. It was pointed out this form protects the Board member and the District.
Attachments:
V. Board Member Code of Ethics Form
Rationale:  Attached is a sample code of ethics for school board members.  If you are interested in this concept, we will discuss adopting a few of them at the meeting.   See attachment.
Discussion:  A Code of Ethics listing ten characteristics of a School Board members was given to each member. They were asked to prioritize each characteristic and choose two which would help each to be a more effective School Board member. As the year goes on, more of the characteristics will be added for more consistent behaviors.
VI. Approval of Consent Agenda
Rationale:  Discuss, Consider and Take Action on the consent agenda
Recommended Motion(s):  Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the consent agenda Passed with a motion by Brian Vavricek and a second by Eric Cerny.
No Action(s) have been added to this Agenda Item.
VI.A. Agenda
Attachments:
VI.B. Minutes
Attachments:
VI.C. Acceptance of Claims
Attachments:
VI.C.1. Bills of $5,000 or more
Attachments:
VI.D. Financial
Attachments:
VI.E. Other Listed Reports
VII. Public Forum - We ask that all presentation be limited in their length.
VII.A. Recognition of visitors and guests
VII.B. Other topics (limited to 5 minutes - subject to guidelines of the Board Participation Policy)
VII.C. Student Representative's Report
VIII. Action Items
VIII.A. Board Policy, Handbooks, and Support Programs
Rationale:  This committee is responsible for annual review of board policies, handbooks, and crisis/safety plans.  This committee is also responsible for the support and development of support programs(nursing, food service) in the district.
VIII.A.1. Discuss, consider, and take action to approve request from the Young Adults for Christ (Divine Mercy) to rent facilities for a 3-day retreat.
Rationale:  Young Adults for Christ requested board consideration of renting school facilities for a weekend retreat.  The retreat is a 3-day event including 2 overnights with approximately 150 participants.  The Young Adults for Christ are affiliated with Divine Mercy Parish.  Attached is the board policy outlining procedures for renting school facilities.  They used the facility last school year for the same event.  The dates for this year's event is February 19, 20, and 21, 2016.
Recommended Motion(s):  Motion to approve request from the Young Adults for Christ (Divine Mercy) to rent facilities for a 3-day retreat in February. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve request from the Young Adults for Christ (Divine Mercy) to rent facilities for a 3-day retreat in February. Passed with a motion by Virginia Semerad and a second by Brian Vavricek.
No Action(s) have been added to this Agenda Item.
Discussion:  State law says that all groups must be allowed to use the facility or no groups will be allowed to use the facility. The SCS District policy will be reviewed as the new Recreation Center becomes available for use.
VIII.A.2. Consider, discuss, and take action to approve rental of school facilities for Vacation Bible School.
Rationale: 

Ron Mundil / Mr. Grammer:

As per our previous conversation, this is regarding Vacation Bible School, and the usage of the gym area, in either the Elementary or possibly Middle School.

The date that we are looking at is Thursday, June 30th, till approximately 8:30 p.m. This would be for Vacation Bible School workers to have a place to hold the last day of “school” plus a dinner to close out the session.

The number of participants would be approximately:      

Workers – 20 to 25 - Sunday School Teachers and College / High school students. (They would probably arrive about 10 – 11 am)

Students – 100 to 120 - Kids from Schuyler, ages 5 – 12 (Estimated time for classes @ 1 pm to about 530 pm. They will then clean up and vacate building by 7 or 8 pm)

Please let me know if this would work and costs, if any.

Thank You,

Sandi Bourn, Manager, Oak Ballroom

Recommended Motion(s):  Motion to approve rental of school facilities in June for Vacation Bible School. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve rental of school facilities in June for Vacation Bible School. Passed with a motion by Richard Brabec and a second by Eric Cerny.
No Action(s) have been added to this Agenda Item.
VIII.B. Governance: Public Relations, Technology, and Planning
Rationale:  This committee is responsible for recommending the annual district calendar, strategic planning process, technology, and promoting positive public relations and communications program.
VIII.B.1. Consider, discuss, and take action to amend the second semester school calendar.
Rationale: 

APL teacher/administrator training is scheduled for April 26th and 27th and May 21st and 22nd.  The last day of school is currently May 18th with a teacher workday on May 19th.  We will need to adjust the school calendar to accommodate training on May 21st and 22nd to be within the 185 day teacher contract. 

I met with the Schuyler Education Association to review options and they are asking that you consider amending the calendar to extend mid-winter break to include Thursday, February 18 (State Wrestling). 

Friday, April 22nd is the day after the Fred Arnold Track meet and is currently scheduled as a professional development day.  We recommend keeping the professional development day on Thursday, April 21st and taking the April 22nd as a non-contract day.

Recommended 2nd Semester Calendar Changes:

February 18 - No School for students/staff

April 22nd - Non-Contract Day for staff

April 26/27 - No School for Students:     PD Days for certificated staff (APL Training)

May 23/24 - Add two PD Contract Days for Certificated staff (APL Training)

Recommended Motion(s):  Motion to amend the second semester school calendar as recommended. Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:  February 18 and April 22 will be reclassified as non-contract days and two new contract days, May 23 and 24 will be added to the end of the school year for Certified Staff Development.
Attachments:
VIII.C. Budget, finance, negotiations, and personnel
Rationale:  This committee is responsible for budget, finance, and contract negotiations with administration, certificated staff, and support staff.
VIII.C.1. Consider, discuss, and take action to approve staff resignations.
Rationale: 

We currently have one resignation effective at the end of the 2015-16 school year.

Andrew Malcom:  High School Art Teacher.

This will be a position with limited applications.  I believe we should get this notice published as soon as possible so that we have access to candidates early in the hiring process.

Recommended Motion(s):  Motion to accept Mr. Malcom's resignation, thank him for his service to the district, and wish him well in his retirement. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to accept Mr. Malcom's resignation, thank him for his service to the district, and wish him well in his retirement. Passed with a motion by Eric Cerny and a second by Holly Hild.
No Action(s) have been added to this Agenda Item.
Discussion:  The search for a replacement for this position will begin immediately.
Attachments:
VIII.C.2. Consider, discuss, and take action to extend the superintendent's contract as presented.
Rationale:  The negotiations committee is recommending extending the superintendent's contract as presented below:

In compliance with the superintendent Pay Transparency Act, the board of education will consider a two-year contract extension for Dr. Daniel J. Hoesing at their regular January board meeting.  The contract extends the current two-year contract (2015-16, 2016-17) for an additional year (2016-17, 2017-18).  The proposed contract includes a salary increase from $152,000 to $160,000.  All other contract provisions remain unchanged.  The current and proposed superintendent contracts are posted on the lower right hand corner of the main district website at:  http://www.schuylercommunityschools.org/wp-content/uploads/2016/01/2016-Superintendent-Contract.pdf

Recommended Motion(s):  Motion to approve the 2016-2017 superintendent's contract as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the 2016-2017 superintendent's contract as presented. Passed with a motion by Holly Hild and a second by Eric Cerny.
No Action(s) have been added to this Agenda Item.
Discussion:  This contract has been posted online for seven days prior to this action.
IX. Discussion Items and Reports
IX.A. Discuss the Strategic Planning Process
Rationale: 

1. Staff Workshop:  Wednesday, November 26th at 8:00 to 12:00 PM

2. SCHS Parent/Patron:  Monday, December 7th at 7:00 PM

3. SMS Parent/Patron:  Monday, December 21st at 7:00 PM

4. SES Parent/Patron:  Tuesday, December 22nd at 9:00 AM

5.  Fisher's Parent/Patron:  Thursday, January 7th at 6:30 PM

6.  Richland Parent/Patron: Thursday, January 14th at 6:30 PM

7.  Cargill Employees Parent/Patron:  ??? 

8.  Community Leaders Retreat:  Monday, February 1st


Discussion:  Results of all of the previous Strategic Planning meetings will be discussed with community leaders at a retreat on February 1 at a location to be determined.
IX.B. Initial discussion on the 2016-2017 school calendar
Rationale:  Attached is the first draft of the 2016-17 school calendar.  The board committee will meet in February to consider input from staff.  Our goal is to have the calendar ready for board approval in March.
Discussion:  The SEA as well as the School Board have been given a copy of the 2016-2017 calendar. The goal is to finalize the new calendar at the March 2016 meeting.
Attachments:
IX.C. Principals Reports
Rationale: 

Rural Schools Principal Report:  Mr. Reinsch

Thursday, January 7 - Fishers Parent Strategic Planning Meeting 6:30 p.m.

Thursday, January 14 - Richland Parent Strategic Planning Meeting 6:30 p.m.

 

SMS Schools Principal Report:  Mrs. Burton

Middle School Warrior Beat:  https://www.smore.com/ej91e

 

No Other Principal Reports.

IX.D. Directors Reports
Rationale:  No Reports this month.
IX.E. Superintendent's Report
Rationale: 

1.  Building Project Update:  The January Construction Meeting was held on Tuesday, January 5th.  They are currently focusing on completing the dirt work and foundations.  The building is scheduled to be delivered the last week in January.  They will need to have a minimum of 7 days cure on the foundation before setting the steel columns.  Jason Reiff from BD Construction will provide minutes from the meeting.

2.  Staff Inservice:  Staff inservice is scheduled for Monday, January 11th. Dr. JoAnne Owens-Nauslar will be presenting to staff from 8:30-10:00 AM.  She was the Friday, noon speaker at the NASB State Convention in Omaha.  Board members are invited to attend the morning sessions.

3.  Trophy Cases:  We hired Mr. Semerad to build trophy cases in the west hallway and are in the process of moving some of the cases from the west lobby to the main high school hallway outside of the east gym for fine arts and club recognition.  We are also in the process of installing a touch screen in the west lobby as a record board and viewing of east gym games.

4.  Board Member Election:  Virginia Semerad, Chuck Misek, and Eric Cerny's terms expire in December 2016.  Filing deadline for incumbents is February 16th and March 1st for non-incumbents.  See attached forms.

5.  Workman's Comp Information:  We just received the new workman's comp rating.  Our new rating is .97, this is up from last year, but still below 1.0.

6.  2016 legislative bills affecting education:  http://members.nasbonline.org/GovernmentRelations/SitePages/Legislative%20Bills.aspx

7.  Gender Policy Update:  The NSAA is considering adopting a policy to address "transgender" participation in school activities.  They have prepared two policies to be voted on by their members in January.  The NSAA Board of Directors my accept the policy as voted on at their January District Meetings.  I have attached the NSAA policy options that are under consideration.  I recommend the board of education's policy committee take this issue under consideration, and after the NSAA adopts their policy, consider adopting a policy at the recommendation of the school legal council.  The NSAA discussions are included below:

At the fall NSAA meetings two transgender policy proposals were advanced from two separate districts.  Simply stated one of those policies said that NSAA participation would be determined by a student’s “certificate at birth”, the other said that participation would be determined by a student’s “birth certificate”.  While a subtle difference, the wording does matter.  With the “certificate at birth” wording all participation would be based on the sex of a child when they are born.  “Birth certificate” wording would allow for participation based on what is currently on a student’s certificate.  Nebraska statute 71-604.01 allows for a birth certificate to be changed if a sex reassignment surgery is performed.  These two proposals will be voted upon at the NSAA district meetings to be held between January 6th and January 13th.

At the December 9th meeting of the NSAA Board of Directors another transgender participation policy was considered and advanced for a final reading at their January 14th meeting.  The policy being considered by the Board of Directors would allow for the participation of transgender students (view this 7 page proposed policy at http://nsaahome.org/gender-participation-policy-draft/).  This policy is being considered as an Approved Ruling, which means that it would only be considered by the Board of Directors and would not go through the legislative process that involves a vote of all the NSAA member schools.  This policy proposal is a very elaborate document that spells out a review by an NSAA established Gender Identity Eligibility Committee, and may involve statements of gender association from parents, friends, teachers and health-care professionals.  The policy also has provisions for Medical documentation of hormonal therapy, sexual re-assignment surgery, and physiological testing.

Discussion:  The new Recreation Center building is scheduled to be delivered the last week in January. A staff inservice was held Monday, January 11th with presenter Dr. JoAnne Owens-Nauslar. The terms of Virginia Semerad, Chuck Misek, and Eric Cerny will expire in December 2016. The filing deadline for incumbents is February 16th and March 1st for non-incumbents. The NSAA is working on adopting a transgender policy regarding school participation in activities. School districts may choose to form their own policy through legal counsel.
Attachments:
IX.F. Board Member/Committee Reports
Rationale: 

SCHUYLER COMMUNITY SCHOOLS FOUNDATION

MEETING 01/04/2016 @ 12 NOON – 1:00 P.M.

@ SCHUYLER MIDDLE SCHOOL CONFERENCE ROOM

Membership:  Lumir Jedlicka-Treasurer, Brian Vavricek- President, Virginia Semerad- Secretary, Joyce Baumert, Sandy Seckman- Vice President, Victor Lopez, and Dan Hoesing

Guests             -Tiffany Cone – Chamber Executive Director              

                      -Kem Cavanah – Economic Development Coordinator

-Shelley Friesz –shelley.friesz@schuylercommunityschools.org – 402-352-3527 Ext 216

Foundation Assistant      

-Sheri Balak – sheribalak@gmail.com – Alumni Honors consultant  

Vision:  To support the enrichment of educational programs and student life experiences

Goals:  -To promote education in Schuyler Community Schools

           -Conduct feasibility study on possible new construction at high school building

Secretary Report/Minutes – Review and Approve (refer minutes e-mailed by Shelley Friesz – December 7, 2015)

Treasurer’s Report

New Business:

Discuss After Hours- set for Feb. 4, 2016 @ Schuyler Golf Club 5:30

Committee Reports:

·     Labor Day:  Brian & Victor & Sandy

·     Scholarship:  Sandy, Lumir

  • Education:Lumir &Brian

·     Alumni Website: Dan & Virginia      

·     Alumni Honors Committee- Joyce & Sheri    

·    Mission Statement & Goals updated- Joyce, Sheri & Brian

·     SMS Recreational Building- Dan              

Next Meeting –February 15, 2016 @ 6:30 PM @ Schuyler Middle School Conference Room

Discussion:  The SCS Foundation will host the Chamber After Hours on February 4 at the Schuyler Golf Club. They will also have an evening meeting on February 15 to allow more time for discussion.
X. Correspondence Items
Discussion:  Correspondence was received from the Hoesing family for condolences received and a thank you was received from members of the One-Act performers.
XI. Adjournment
Recommended Motion(s):  Motion to adjourn Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to adjourn at 7:40 PM. Passed with a motion by Brian Vavricek and a second by Eric Cerny.
No Action(s) have been added to this Agenda Item.
Discussion:  Motion to adjourn at 7:40 PM.
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