Public Meeting Agenda: February 8, 2016 at 6:30 PM - Board of Education Regular Meeting

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February 8, 2016 at 6:30 PM - Board of Education Regular Meeting Agenda

February 8, 2016 at 6:30 PM - Board of Education Regular Meeting
I. Call Meeting to Order
Rationale: 

STRIVE  •  COMMIT  •  SUCCEED  -  District Mission Statement

Schuyler Community Schools in partnership with parents, students, and the community is committed to educate students to become skilled, knowledgeable and responsible citizens in a global society - District Vision Statement

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public.  Notice of this meeting was also given in advance to all members of the Board of Education
Discussion:  Meeting was called to order by President Brabec. Board members present were Vavricek, Cerny, Semerad, Hild, and Brabec; Misek was absent. Others also present were Principals Reinsch, Comley, Grammer and Burton; Assistant Principal Kovar; and Directors Egr, Vrba, and Gibbons. President Brabec read the District Mission Statement and declared the meeting to be in open session. Notice of this meeting was made public in advance according to State Law 84-1411.
I.A. Pledge of Allegiance
Discussion:  All those present participated in the Pledge of Allegiance.
I.B. Declaration of Open Meeting
Rationale:  This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the hallway outside the Media Center.
II. Approval of Consent Agenda
Rationale:  Discuss, Consider and Take Action on the consent agenda
Recommended Motion(s):  Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the consent agenda (which included the minutes from the January 11th and February 1 board meetings.) Passed with a motion by Brian Vavricek and a second by Holly Hild.
No Action(s) have been added to this Agenda Item.
II.A. Agenda
Attachments:
II.B. Minutes
Attachments:
II.C. Acceptance of Claims
Attachments:
II.C.1. Bills of $5,000 or more
Attachments:
II.D. Financial
Attachments:
II.E. Other Listed Reports
III. Public Forum - We ask that all presentation be limited in their length.
III.A. Recognition of visitors and guests
III.B. Other topics (limited to 5 minutes - subject to guidelines of the Board Participation Policy)
III.C. Student Representative's Report
IV. Action Items
IV.A. Governance: Public Relations, Technology, and Planning
Rationale:  This committee is responsible for recommending the annual district calendar, strategic planning process, technology, and promoting positive public relations and communications program.
IV.A.1. Consider, discuss, and take action to approve NASB membership renewal for the 2016-17 school year.
Rationale:  Attached is the NASB membership renewal information for 2016-17.  There is a 2% savings if paid by April 1, 2016.
Recommended Motion(s):  Motion to approve NASB membership renewal for the 2016-17 school year. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve NASB membership renewal for the 2016-17 school year. Passed with a motion by Eric Cerny and a second by Richard Brabec.
No Action(s) have been added to this Agenda Item.
Attachments:
IV.A.2. Consider, discuss, and take action to approve the 2016 Strategic Planning Goals as presented.
Rationale:  Thank you to the school board members, administrators, and community leaders who participated in our meeting on February 1st.  Attached is the list of priorities as recommended by our staff, parents, and community patrons.  Following adoption, the board committees will begin working on plans to move forward on the prioritized items for 2016.  See attached information.
Recommended Motion(s):  Motion to approve the strategic plan priorities for 2016. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the strategic plan priorities for 2016. Passed with a motion by Richard Brabec and a second by Virginia Semerad.
No Action(s) have been added to this Agenda Item.
Discussion:  Community members and SCS staff voted on Strategic Plan priorities. The top fifteen choices will be put into a timeline by the administration and presented to the School Board at a later date.
Attachments:
IV.B. Budget, finance, negotiations, and personnel
Rationale:  This committee is responsible for budget, finance, and contract negotiations with administration, certificated staff, and support staff.
IV.B.1. Consider, discuss, and take action to approve staff resignation.
Rationale: 

See attached resignations.

1.  Jennifer Ramsey:  High School Language Arts Teacher

2.  Marlene Hartman:  Business Manager - District Office

 

Recommended Motion(s):  Motion to approve resignations from Jennifer Ramsey and Marlene Hartman, thank them for their service and wish Marlene well in her retirement. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve resignations from Jennifer Ramsey and Marlene Hartman, thank them for their service and wish Marlene well in her retirement. Passed with a motion by Virginia Semerad and a second by Brian Vavricek.
No Action(s) have been added to this Agenda Item.
Discussion:  Ads will be placed immediately to look for a replacement for the Business Manager. April 1st is the target date set to have a replacement hired to allow for a smooth transition.
Attachments:
IV.B.2. Consider, discuss, and take action to approve new hire recommendations for the 2016-17 school year.
Rationale:  Candidate withdrew application.  We have 12 candidates to begin this process again
Recommended Motion(s):  No Motion Passed with a motion by Board Member #1 and a second by Board Member #2.
IV.B.3. Consider, discuss, and take action to approve 2016-17 Principal and Director Contracts
Rationale:  The board finance committee met and reviewed 2016-17 administrator contracts.  The board reviewed the 2015-16 contracts of our array schools and moved toward getting our salaries and benefits in alignment with administrators in similar size districts.  Attached is the information from the other districts as well as committee recommendations. 
Recommended Motion(s):  Motion to accept the finance committee's recommendation on 2016-17 Principals and Directors Contracts. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to accept the finance committee's recommendation on 2016-17 Principals and Directors Contracts. Passed with a motion by Richard Brabec and a second by Eric Cerny.
No Action(s) have been added to this Agenda Item.
Discussion:  The Negotiations Committee worked to achieve a reasonable but competitive salary as compared to other schools of similar size.
Attachments:
V. Discussion Items and Reports
V.A. Principals Reports
Rationale: 

K-2 and K-8 AD Report:  Mr. Kovar

2nd Semester has started off well. Teacher observations are moving along, and staff is really working hard to embrace all of the new information with I-Observation. I am seeing great strides with student achievement, students are really moving forward nicely. 

Jr. High boys basketball is about halfway through there season, with Jr. High track up next in the spring.

Preschool and 3-5 Report:  Mr. Comley

Short notes from the last month:

PK 94                     KG 138                    1st 163              2nd 145

3rd 120                   4th 134                    5th 145             Total 939

4th grade writing test was administered and we will wait to hear the results

I would like to recognize the great job that our custodial staff did with snow removal. There was a lot of snow and the grounds look great.

Darin and I have been doing lots of observations and have been seeing some great things from the teachers.

Rural Schools Report:  Mr. Reinsch

The state writing test for grades 4 and 8 have been completed.

The Chinese Acrobat Program scheduled for February 4 was cancelled due to the snow and weather.  The performers were coming from Kansas City.

Thanks to Ron Mundil and crew for the the coordination of snow removal at the rural schools.

  Richland - Jeff Gall                       Fishers - Brian Vavricek

Schuyler Middle School Report:  Mrs. Burton

Thank you the parents and community members that have given input on behalf of Schuyler Middle School during the strategic planning process.  We are thankful for the opportunities to hear from patrons on how to make SMS better each day!

I would also like to share a new video from our Discovery Education and Eagle Communication partners.  This highlights our continuing efforts as a community to better the education on behalf of our students.  https://discovery.box.com/s/bfby6k0j68mtnlkjwbjb8jwpi7g931te

Unfortunately, our professional development date with our partners at CTAC and Discovery Education was postponed due to weather.  We would like to reschedule that date for March 1st.  That would mean no school for SMS students that day while the staff utilizes further training to better our student learning product.

At SMS, we currently have 378 students enrolled.  Last year’s enrollment at this time was 362 students.  SMS’s enrollment two years ago at this time was 246 students.

The Colfax County Spelling Bee is taking place as the meeting takes place.  Thank you to Mrs. Angela Wemhoff for organizing the event for all county patrons again this year!

Thank you to our custodial crew and a few SMS volunteers for a job well done on our snow removal!

Schuyler Central High School Report:  Mr. Grammer

See Attached.

Discussion:  Administrators commended the custodial staff for the excellent job done with snow removal after the February 2nd blizzard. Total enrollment at SES and Schuyler PreSchool is 939; enrollment at SMS is 378. Driver's Education classes will be offered April 16th, 22nd, 23rd, and 24th to students in grades 9-12. The cost is $325. John Baylor ACT Prep courses will be offered beginning February 12th to any SCHS students at no cost to the students.
Attachments:
V.B. Directors Reports
Rationale: 

Curriculum/Assessment/Special Programs Report:  Mr. Gibbons

Curriculum, Assessment & Accountability – With the bad weather and the fact that there were some minor computer glitches, the NeSA Writing Assessment deadline has been extended until February 10th.  We are also preparing for our next assessment – ELPA 21 (English Language Proficiency Assessment for the 21st Century).  This assessment is given to all students who are considered English Language Learners.  There are about 433 students at SES, 53 students at SMS, 98 students at SCHS, two at Fisher’s and one at Richland.

After School Program – Current counts – 209 students at Schuyler Elementary; 28 students at Schuyler Middle School. We have started a Spanish Club at Schuyler Elementary.  It is a regular club but it is conducted in Spanish.  Still working on getting kids interested in attending.  There will be a Family night on February 25th from 5:30 – 7:30pm.  We will have a science presentation here from Egerton Explorit Center.  You are all welcome to attend.

School Improvement Grant – We having been working on extending the teaching elements that we will consider when doing classroom observations and evaluations.  The Marzano Model has 41 elements so it would be difficult to try to observe all of them right away.  The school improvement teams have been discussing where we need to move to next.  We continue to have professional development with Discovery Education and CTAC.  The Broadcasting class is in full swing in second semester.  Shanda Hall has been doing a ton of work and should be commended for her work.

Special Education Report:  Mrs. Vrba

From our in-service on January 11th and our strategic planning sessions, we were given the challenge to develop a plan for incorporating respect and responsibility in our daily routine! The Special Education Team is working diligently and creatively to develop a "brand" that will work in our office!

Special Education trainings: I have had the opportunity to facilitate three trainings this month. One was with the SMS staff, we worked together on developing ideas for using para-educators effectively in the classroom setting. After my IEP Meeting Facilitation training, the SCS Team Sped and the SEE-IT Team began the dialogue that would allow us to analyze our IEP procedures. Our goal is assemble an IEP model that is respectful of people's time and is productive in making a difference in a child's education!

High School AD Report:  Mrs. Egr

See Attached information.

Discussion:  The NeSA writing test has been completed and the ELPA 21 (English Language Proficiency Assessment for the 21st Century)is in the process of being given to all students who are considered English Language Learners. Fun Night for participants in the After School program and their family members is scheduled for February 25th. The grant which funds the After School program is a five-year renewable grant. Coaching education requirements for 16-17 include a three-part test covering concussions, heat stroke, and cardiac arrest.
Attachments:
V.C. Superintendent's Report
Rationale: 

1. NRCSA Legislative Review:   Scheduled for Tuesday, February 16th.  Please let me know if you want to attend so that I can get you registered.  See attached information.

 

Discussion:  The NRCSA Legislative Review will be held February 16th. It offers an opportunity to have an audience with State Legislators.
Attachments:
V.D. Board Member/Committee Reports
Rationale: 

1.  Strategic Planning Community Leaders Meeting

2.  Foundation:   The Foundation hosted "After Hours" on Thursday, February 4th.  They will be hosting a planning session on Monday, February 15th at 6:30 PM.

 

VI. Correspondence Items
VII. Adjournment
Recommended Motion(s):  Motion to adjourn Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to adjourn at 7:14 PM. Passed with a motion by Brian Vavricek and a second by Virginia Semerad.
No Action(s) have been added to this Agenda Item.
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