Public Meeting Agenda: March 14, 2016 at 6:30 PM - Board of Education Regular Meeting

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March 14, 2016 at 6:30 PM - Board of Education Regular Meeting Agenda

March 14, 2016 at 6:30 PM - Board of Education Regular Meeting
I. Call Meeting to Order
Rationale: 

STRIVE  •  COMMIT  •  SUCCEED  -  District Mission Statement

Schuyler Community Schools in partnership with parents, students, and the community is committed to educate students to become skilled, knowledgeable and responsible citizens in a global society - District Vision Statement

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public.  Notice of this meeting was also given in advance to all members of the Board of Education
Discussion:  President Brabec called the meeting to order at 6:30 PM. Board members present were Semerad, Vavricek, Cerny, Hild, and Brabec; Misek was absent. Others present at the meeting were Principals Comley, Grammer, Reinsch and Burton, Assistant Principal Kovar, Director Gibbons and Superintendent Hoesing.
I.A. Pledge of Allegiance
Discussion:  All present participated in the Pledge of Allegiance.
I.B. Declaration of Open Meeting
Rationale:  This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the hallway outside the Media Center.
Discussion:  President Brabec stated that notice of this meeting was given in advance to the public and all members of the School Board. The meeting was declared to be an open session.
II. Approval of Consent Agenda
Rationale:  Discuss, Consider and Take Action on the consent agenda
Recommended Motion(s):  Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the consent agenda Passed with a motion by Brian Vavricek and a second by Virginia Semerad.
No Action(s) have been added to this Agenda Item.
II.A. Agenda
Attachments:
II.B. Minutes
Attachments:
II.C. Acceptance of Claims
Attachments:
II.C.1. Bills of $5,000 or more
Attachments:
II.D. Financial
Attachments:
II.E. Other Listed Reports
III. Public Forum - We ask that all presentation be limited in their length.
III.A. Recognition of visitors and guests
III.B. Other topics (limited to 5 minutes - subject to guidelines of the Board Participation Policy)
III.C. Student Representative's Report
IV. Action Items
IV.A. Americanism: Curriculum, Assessment, and Instructional Programs
Rationale:  This committee is responsible for reviewing curriculum recommendations, textbook selection, requisitions/inventory, and instructional programs.
IV.A.1. Consider, discuss, and take action to approve marching band uniform replacement.
Recommended Motion(s):  Motion to approve marching band uniform replacement recommendation and contract with Fruhauf Uniforms, Inc. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve marching band uniform replacement recommendation and contract with Fruhauf Uniforms, Inc. Passed with a motion by Richard Brabec and a second by Eric Cerny.
No Action(s) have been added to this Agenda Item.
Discussion:  The current uniforms the band members are wearing are fifteen years old. The band uniforms will be placed on a rotation schedule along with all other school uniforms.
Attachments:
IV.A.2. Consider, discuss and take action to approve the 2016-17 Special Education Contract with ESU 7.
Rationale:  Attached are the 2015-16 and 2016-7 Contracts with ESU 7.  I attached the 2015-16 contract for comparison purposes. 
Recommended Motion(s):  Motion to approve the 2016-17 Special Education Contract with ESU 7. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the 2016-17 Special Education Contract with ESU 7. Passed with a motion by Virginia Semerad and a second by Brian Vavricek.
No Action(s) have been added to this Agenda Item.
Discussion:  The contract for 16-17 was expanded by half a position. Dr. Hoesing pointed out that this is money well spent because the most effective time to address a disability is at a young age.
Attachments:
IV.A.3. Consider, discuss, and take action to approve the 2016 textbook replacement and curriculum updates.
Rationale:  The board committee met with Dave Gibbons and building principals to review the textbook cycle recommendations for 2016-17.  See attached information. 
Recommended Motion(s):  Motion to approve the 2016 textbook replacement and curriculum updates. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the 2016 textbook replacement and curriculum updates. Passed with a motion by Holly Hild and a second by Richard Brabec.
No Action(s) have been added to this Agenda Item.
Discussion:  The final plan for textbook purchases for 16-17 is still being finalized but the total purchase price will be below budget and will follow the textbook replacement cycle.
Attachments:
IV.B. Building, Grounds, and Transportation
Rationale:  This committee is responsible for recommending approval of building/grounds and transportation programs, vehicle replacement schedule, building and maintenance and upgrade schedule.
IV.B.1. Consider, discuss, and take action to approve 2016 transportation replacement plan.
Rationale:  The board committee met to discuss the 2016 vehicle replacement plan.  See attached plan.
Recommended Motion(s):  Motion to approve 2016 transportation replacement plan. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve 2016 transportation replacement plan. Passed with a motion by Holly Hild and a second by Virginia Semerad.
No Action(s) have been added to this Agenda Item.
Discussion:  Vehicles scheduled to be replaced in 16-17 will follow the vehicle rotation schedule. The van equipped with the wheelchair lift will be moved to SMS.
Attachments:
IV.B.2. Consider, discuss, and take action to approve 2016 summer building and grounds plan.
Rationale: 

See attached building and grounds recommendation for 2016.

 

 

Recommended Motion(s):  Motion to approve 2016 summer building and grounds plan. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve 2016 summer building and grounds plan. Passed with a motion by Eric Cerny and a second by Holly Hild.
No Action(s) have been added to this Agenda Item.
Discussion:  The largest expense for the 16-17 budget is tuck-pointing the Schuyler Preschool. A proposal is in the works for landscaping at the Preschool. The total plan for the 16-17 Building and Grounds update is under what was budgeted.
Attachments:
IV.C. Governance: Public Relations, Technology, and Planning
Rationale:  This committee is responsible for recommending the annual district calendar, strategic planning process, technology, and promoting positive public relations and communications program.
IV.C.1. Consider, discuss, and take action to approve 2016 technology replacement plan.
Rationale: 

The board committee met to review the 2016 technology replacement plan.  See attached plan.

Recommended Motion(s):  Motion to approve 2016 technology replacement plan. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve 2016 technology replacement plan. Passed with a motion by Virginia Semerad and a second by Richard Brabec.
No Action(s) have been added to this Agenda Item.
Discussion:  The bandwidth for the city schools was increased in 15-16 but that significantly decreased the bandwidth available for the rural schools. A new plan from the ESU7 is being investigated to remedy that problem for 16-17. All SCS copiers are now included in the technology budget. Some iPads are past the point where they can be repaired so they are being taken out of service.
Attachments:
IV.C.2. Consider, discuss, and take action to approve the 2016-17 School Calendar.
Rationale:  The SEA and administrators met several times and presented their recommendation to the board committee over the past two months.  See attached recommendation.
Recommended Motion(s):  Motion to approve the 2016-17 School Calendar. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the 2016-17 School Calendar. Passed with a motion by Richard Brabec and a second by Eric Cerny.
No Action(s) have been added to this Agenda Item.
Discussion:  The adopted calendar approved all requests from the SEA (minus two requests that were dropped.)
Attachments:
IV.D. Budget, finance, negotiations, and personnel
Rationale:  This committee is responsible for budget, finance, and contract negotiations with administration, certificated staff, and support staff.
IV.D.1. Consider, discuss, and take action to accept staff resignations.
Rationale: 

1.  Mark Brady:  Middle school Social Studies teacher and coach.

2. Kelsey Piper:  High school Science teacher and coach.

3.  Dayana Martinez:  High school custodial/housekeeper.

Recommended Motion(s):  Motion to approve Mark Brady, Kelsey Piper, and Dayana Martinez's resignations and thank them for their service to the district. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Mark Brady, Kelsey Piper, and Dayana Martinez's resignations and thank them for their service to the district. Passed with a motion by Holly Hild and a second by Brian Vavricek.
No Action(s) have been added to this Agenda Item.
Attachments:
IV.D.2. Consider discuss and take action to approve early retirement application
Rationale: 

1.  Cindee Wachter:  Teacher at Richland School.  Mrs. Wachter has requested approval of her application for early retirement in accordance with the early retirement policy.  She has served as a teacher at the Richland School for the past 21 years.  We congratulate Mrs. Wachter and wish her well in her retirement.

Recommended Motion(s):  Motion to approve Cindee Wachter's application for early retirement and thank her for her service to the school district. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Cindee Wachter's application for early retirement and thank her for her service to the school district. Passed with a motion by Richard Brabec and a second by Eric Cerny.
No Action(s) have been added to this Agenda Item.
Attachments:
IV.D.3. Consider, discuss, and take action to approve new hire recommendations for 2016-17 school year.
Rationale: 

1.  Michael Trotter:  High school art teacher.

2.  Penny Janousek:  Business Manager.  Penny served as the business manager for Leigh Community Schools for the past 8 years. 

Recommended Motion(s):  Motion to approve hiring Michael Trotter as high school art teacher and Penny Janousek for the business manager position. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve hiring Michael Trotter as high school art teacher and Penny Janousek for the business manager position. Passed with a motion by Virginia Semerad and a second by Brian Vavricek.
No Action(s) have been added to this Agenda Item.
IV.D.4. Consider, discuss, and take action to set program coordinators salaries for 2016-17
Rationale: 

The finance committee met and reviewed 2016-17 program coordinator contracts for the following positions:

Business Manager, Maintenance/Transportation Director, Technology Director

Food Service Director, School Psychologist, Early Childhood Providers (Six Pence)

See attached information

 

Recommended Motion(s):  Motion to approve 2016-17 program coordinators salaries as recommended. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve 2016-17 program coordinators salaries as recommended. Passed with a motion by Richard Brabec and a second by Holly Hild.
No Action(s) have been added to this Agenda Item.
Attachments:
V. Discussion Items and Reports
V.A. Principals Reports
Rationale: 

K-2 Principal and K-8 AD Report:  Mr. Kovar

There is a lot going on at the Elementary right now. Packets for Kindergarten roundup have gone out. Teacher observations are being completed, and end of year activities and schedules are being looked at. Field trips are on the horizon, as well as things like Field Day, and Spring Concerts.

JH Girls and Boys track sign-up is scheduled for March 14th, with the first day of practice set for March 21st. The first meet will be at Wisner-Pilger on April 5th, and our home meet will be on Monday, April 25th.

Preschool and 3-5 Report:  Mr. Comley

PreK  94              KG    138                    1st    164                 2nd    145

3rd   120             4th   133                    5th   146                  Total   940

Observations are wrapping up and I am extremely impressed with things I have seen

PT Conferences were held March 8-9 with excellent parent participation

If you have not had a chance to visit the after school program please do. Ms. Bebout is doing a great job with all areas of the program.

Preschool roundup is currently underway. We have seen good numbers so far.

Rural Schools Principal Report:  Mr. Reinsch

       Projected Enrollment for 2016-17

Richland                                         Fischers

K -     3                                           K -    11

1st -  2        7                                 1st -   4           15

2nd - 2

                                                      2nd - 10

3rd - 7                                            3rd -  13          23

4th - 1        15

5th - 7                                            4th  - 9

                                                      5th - 10           19

6th - 1

7th - 2        12                                6th -  7

8th - 9                                            7th -  8

                                                      8th -  5            20  

Total  -      34                                       Total   -      77

Richland received a $100 memorial from the Bob Kluck family.  The money was used to purchase kitchen supplies for parent dinners and programs.  (large cooler, pots, pans, kitchen utensils)

The 6th/7th/8th grade science fair projects were presented at both schools.  The top projects were selected to present at the high school on Wed. March 9th.  Thanks to Mrs. Mueller and Mrs. Benck for their time and work with students on this valuable skill for students.

SMS Principal Report:  Mrs. Burton

Current SMS Enrollment: 

6th Grade  122 students

7th Grade  130 students

8th Grade  125 students

Current Total Enrollment 377 students

March 2015 Total Enrollment 364 students

Anticipated 2016-17 Enrollment  408 students

Parent-Teacher Conferences were a success at SMS!  We had a new online scheduling option for families, which proved to be successful in many cases.  We did not have the participation that we had in the fall, but we will go back to the drawing board in an effort to increase conference participation for next spring.

Spring is busy with many activities!  We will mail home a letter to SMS families at the beginning of April detailing all SMS activities, concerts, field trips, and 8th grade graduation activities.

Administrators and coordinators have busily been preparing professional growth opportunities and student enrichment programs for the summer.  Information for the June Warrior Academy and the July STEM Camp went out at conferences.  We will also utilize other opportunities to get the information out to interested parties.

SCHS Principal Report:  Mr. Grammer
 
Brief overview of what has happened at Schuyler Central High School for the months of February & March:

Our March Students Of The Month are:  Senior—Jenny Domingo; Junior—Kendra Marxsen; Sophomore—Alexis Wilch, and Freshman—Brayden Rocha.  Congratulations to these students for their diligent hard work academically, behaviorally, and in their great attendance.
 
Our TEAMS (Tests of Engineering, aptitudes, mathematics,, science) group finished first at the Engineering competition held on February 17th at Wayne State College.  The TEAMS group is sponsored by Mr. Sayer.  The competition involved different engineering scenarios and topics.  The following students represented SCHS in the regional competition and received gold medals:  Preston Hall, Lizbeth Rodriguez, William Semerad, Christian Sobota, Sidney Svehla, Erik Tena, Allen Zrust, and Cody Zrust.  Congratulations to Mr. Sayer and our team for an outstanding performance at Wayne State College.
 
Pammela Garcia, a freshman at SCHS, last month won a Gold Key Award at the State Scholastic Art Show held in Omaha.  A Gold Key is the highest award given.   Her drawing will now be submitted for the national art show later this spring.  Congratulations to Pammela for outstanding art ability and high praise and recognition.
 
Our wrestling team had a great showing by finishing third at districts and qualifying six wrestlers for state.  The six wrestlers who qualified for state were:  Celvin Lopez, Mario Venzor, Jesus Maganda, Arturo Chavez, Ernesto Chacon, and Rodrigo Carvajal. At state, our boys competed well with Celvin Lopez taking home a 5th place medal and Arturo Chavez taking first place by defeating the wrestler from Scotus.  Congratulations to the coaches and wrestlers for a great season.

At SCHS we have implemented the John Baylor ACT Prep program for all of our students to participate in.  We started the program on Friday, February 12th .  Students who attend the ACT Prep program meet every Friday from 1:30 to 3:30 p.m. until the take the ACT test on Saturday, April 9th.  We have 25 students attending at this time with 10 students on the waiting list.  We will be providing this program during the summer and into the fall semester of 2016.
 
Throughout the months of  March and April , we will begin conducting our spring formal observations using iObservation.  We are seeing many benefits to the use of iObservation for the improvement of instruction in our classes.  Teachers are demonstrating growth and enhancement of their instruction.

Congratulations to the girls and boys basketball teams for improving in their programs and the development of younger players.  They were extremely competitive and represented SCHS in the best possible ways.
Discussion:  Kindergarten enrollment packets have been sent out. Preschool round-up is currently underway for 16-17. Anticipated enrollment for the rural schools for 16-17 is 34 for Richland #1 and 77 for Fishers #24. SMS is anticipating an enrollment increase from 377 in 15-16 to 408 in 16-17. The TEAMS group (Tests of Engineering, Aptitudes, Mathematics, and Science) finished first at the Engineering competition held on February 17th at Wayne State College. The John Baylor ACT Prep program has been implemented for all SCHS students. The current offering is full so a second class will be offered to those on the waiting list.
V.B. Directors Reports
Rationale: 

Special Education Director Report:  Mrs. Vrba

Wow...it is truly the time of March Madness!

Introduction to Verbal & Nonverbal Behavior Training: Schuyler's Team Sped has been given permission to send 3 participants to this new formal training for children with autism. The training has been planned for March 15th, 16th, and 17th in Norfolk with a national trainer. Those 3 will be coming back to share the training with the SEE-IT Team and Team Sped. The components being addressed are: Behavioral Teaching Strategies: Reinforcement, Establishing Instructional Control, Discrete Trials, Error Correction, Shaping, Prompts and fading Prompts Teaching Verbal Operants: Manding, Motor Imitation, Echoics, Receptive Language, Tacting, and Receptive Language by Feature, Function and Class

The 2016 Spring NASES Conference: We will all be traveling to Scottsbluff since the "out-going president" is from that area!! (I guess that is a tradition that was set up in the past! What a long way to go to keep the tradition going!)

Our Work Time for SCS 's ILCD process is scheduled for Wednesday, March 16th in the afternoon with the ESU #7 personnel! What does ILCD stand for? Improving Learning for Children with Disabilities...so it is exactly like the School Improvement process that ensures our regular education students are getting the best education while at SCS!

SCHS AD and Assistant Principal Report:  Mrs. Egr

In February, we hosted two meetings with students.    We broke the students down into 9/10 graders and 11/12 graders.  During this discussion, I addressed truancy and the procedures that will begin on February 29th.  Once a student reaches four unexcused tardies, the time missed from school will be made up on Fridays at 1:30 pm.   Students will work to help keep the school clean and/or other duties as needed.   Our truancy numbers have been cut in half. 

I met with probation officers at least twice a week.  It is important that the adults are all on the same page so students are hearing the same information. 

Classroom observations continue in March.

Spring sports began on February 29th and our first games are on March 17th.   It is hard to believe we are already to March! 

Winter activities night went very well!  In the strategic plan, it is discussed to improve the number of people attending events.   Changing how students are recognized and doing this in a timely manner has proven to improve the number of parents attending. 

Here are upcoming events:

Spring Sport Parents Meeting – March 14th at 7 pm

Girls Soccer – Rm 27                     Boys Golf – Rm 26

Boys Soccer – Rm 15                     G/B Track/Field – Rm 18

April 3 at 2:00 pm and 7:30 pm      School Musical “Footloose” in East Gym

April 4th at 7:30 pm                        SCHS Junior/Senior Prom

April 23rd                                       Spring Activities Awards Night

May 9th at 7:00 pm in the West Gym

Speech                       Student Council Awards               Teacher/Staff Member of the Year

S-Club Spirit Award     Music Awards                              3 Sport Letter Winner Awards

Soccer                        Track/Field                                 Schuyler Strider Female Athlete Award

Art Club Award           Weightlifter of the Year                 Virgil Swanson Memorial Female Athlete

Longevity Awards       Boys Golf                                     Senior Male Athlete of the Year

Each sponsor/coach will hand out their letter winner certificates to their letter winners.  Specific awards associated with their activity will also be recognized.

Academic Awards Night:  May 10th at 7:00 pm in the West Gym

Graduation:  May 15th at 2 pm in the West Gym

Curriculum, Assessment & Accountability Report:  Mr. Gibbons

  • We made it through ELPA 21 Testing and we are preparing for the NeSA Reading, Math and Science Assessments. 
  • The new Table of Specifications for the new English Language Arts standards has been published.  The Table of Specs helps schools narrow the focus of the standards.  We are beginning the process of ensuring our curriculum aligns with the new standards.
  • We have also begun the summer school registration process.  We will be hosting a number of summer school opportunities.

Middle School Newcomers

SMS

5/25/2016

6/9/2016

Migrant Summer School

SMS

6/2/2016

6/20/2016

High School Credit Recovery

SCHS

6/2/2016

6/27/2016

High School Courses

SCHS

6/2/2016

6/27/2016

21st Century Middle School

SMS

6/6/2016

6/24/2016

21st Century Elementary

SMS

6/6/2016

6/24/2016

Warrior STEM Camp

SMS

7/5/2016

7/22/2016

Elementary Reading

SMS

7/5/2016

7/22/2016

Elementary ELL

SMS

7/5/2016

7/22/2016

                                         

 

 

 

 

 

 

 

  • I have attached the McREL scope of services for our ELL Program evaluation.

After School Program

  • I have attached the meeting notes and sign up sheets for the last quarter of the year.

School Improvement Grant –

  • We had a great day of Instructional Rounds on March 1st.  Teachers from SMS visited classrooms at SES and SCHS in order observers other teaches and reflect on their own personal teaching.  Mrs. Burton will share more information.
Discussion:  Teachers from SMS visited SCHS and SES to observe classroom procedure. Participation in the Warrior Academy after school clubs has increased for term four. The suggestion was made to include Warrior Academy offerings on the SCS webpage. Nine summer schools will be offered beginning May 25th thru July 22nd.
V.C. Superintendent's Report
Rationale: 

1.  Strategic Planning:  We are currently working on plans to address the priority items identified in the strategic plan.  We will continue to take draft plans to the board committees monthly until we are ready for formal board approval.  Thanks for your willingness to meet outside of our regularly scheduled monthly board meetings.

2. 

Attachments:
V.D. Board Member/Committee Reports
Rationale: 

SCHUYLER COMMUNITY SCHOOLS FOUNDATION

MEETING 03/07/2016 @ 12:00- 1:00 pm

@ SCHUYLER MIDDLE SCHOOL CONFERENCE ROOM

Membership:  Lumir Jedlicka-Treasurer, Brian Vavricek- President, Virginia Semerad- Secretary, Joyce Baumert, Sandy Seckman- Vice President, Victor Lopez, and Dan Hoesing

Guests             -Tiffany Cone – Chamber Executive Director              

                      -Kem Cavanah – Economic Development Coordinator

-Shelley Friesz –shelley.friesz@schuylercommunityschools.org – 402-352-3527 Ext 216

Foundation Assistant      

-Sheri Balak – sheribalak@gmail.com – Alumni Honors consultant  

Vision:  To support the enrichment of educational programs and student life experiences

Goals:  -To promote education in Schuyler Community Schools

           -Conduct feasibility study on possible new construction at high school building 

Secretary Report/Minutes – Review and Approve (refer minutes emailed by Shelley Friesz – February 22, 2016)

 Treasurer’s Report – Balance as of 03/07/2016 $380,164.60

$150.00 check to Jamie Ramirez for cupcakes for After Hours

$525.00 check to Pekny & Associates for 2015 tax return

$75.00 check to Schuyler Golf Club for rent for After Hours

Deposited $65.00 cash from After Hours donations

Deposited $5,056.00 check from Pepsi to scholarships

Review Foundation Goals- emailed by Shelley

Committee Reports:

·     Labor Day:  Brian & Victor & Sandy

·     Scholarship:  Sandy, Lumir

  • Education:Lumir &Brian

·     PR/ Communications: Dan, Sandy, Sheri & Virginia      

·     Alumni Honors Committee- Joyce & Sheri    

·    Mission Statement & Goals updated- Joyce, Sheri & Brian

·     SMS Recreational Building- Dan

·     Fundraising- Sandy & Holly

·     School Facilities- Joyce, Sheri & Holly               

Next Meeting –April 4, 2016 @ 12:00 Noon @ Schuyler Middle School Conference Room

Discussion:  Discussion regarding students who option out of the district and the laws governing this action. The SCS Foundation will begin aligning their goals with the SCS Strategic Plan.
VI. Correspondence Items
VII. Adjournment
Recommended Motion(s):  Motion to adjourn Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to adjourn at 7:40 PM. Passed with a motion by Brian Vavricek and a second by Eric Cerny.
No Action(s) have been added to this Agenda Item.
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