Public Meeting Agenda: June 13, 2016 at 6:30 PM - Board of Education Regular Meeting

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June 13, 2016 at 6:30 PM - Board of Education Regular Meeting Agenda

June 13, 2016 at 6:30 PM - Board of Education Regular Meeting
I. Parent Involvement Hearing
Rationale:  Parent Involvement Policy Annual  Requirements:


1.  Hold a Public Hearing to discuss, consider, and receive input on the Parental Involvement Policy.  The public will be given an opportunity to present information and opinions on a proposed Parental Involvement Policy.

Attached is our parent involvement policy.  I think we have taken steps in expanding our parent involvement through our strategic planning process.  We are focused on implementing programs to further our programs to improve parent participation at all levels.  Through our open houses, parent-teacher conferences, and parent volunteer and parent education programs at the pre-school and elementary buildings.  See attached parent involvement policy.

Recommended Motion(s):  NO MOTION Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:  The Parent Involvement Hearing opened at 6:30 PM to receive comments and opinions from the public regarding parent involvement for the 16-17 school year. The hearing closed at 6:33 PM.
Attachments:
II. Student Fees Hearing
Rationale:  Student Fees Policy Annual Requirement:


1.  Review the amount of money collected from student pursuant to, and the use of waivers provided in, the student fee policies of the District for the 2015-2016 school year.

2.  Hold a Public Hearing to discuss, consider and receive input on a proposed Student Fee Policy.  The public will be given an opportunity to present information and opinions on the proposed Student Fee Policy.

Recommended Motion(s):  NO MOTION Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:  The Student Fees hearing opened at 6:33 PM. The purpose of this hearing is to receive comments and opinions from the public regarding student fees for the 16-17 school year. The hearing closed at 6:40 PM.
Attachments:
III. Call Meeting to Order
Rationale: 

STRIVE  •  COMMIT  •  SUCCEED  -  District Mission Statement

Schuyler Community Schools in partnership with parents, students, and the community is committed to educate students to become skilled, knowledgeable and responsible citizens in a global society - District Vision Statement

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public.  Notice of this meeting was also given in advance to all members of the Board of Education
Discussion:  The meeting was called to order by President Brabec. Board members present were Misek, Cerny, Hild, Vavricek, and Brabec; Semerad was absent. Also present was Superintendent Hoesing and Curriculum Director Gibbons. The meeting was preceded by public notice and was declared to be in open session.
III.A. Pledge of Allegiance
Discussion:  All present participated in the Pledge of Allegiance.
III.B. Declaration of Open Meeting
Rationale:  This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the hallway outside the Media Center.
IV. Approval of Consent Agenda
Rationale:  Discuss, Consider and Take Action on the consent agenda
Recommended Motion(s):  Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the consent agenda Passed with a motion by Holly Hild and a second by Chuck Misek.
No Action(s) have been added to this Agenda Item.
IV.A. Agenda
Attachments:
IV.B. Minutes
Attachments:
IV.C. Acceptance of Claims
Attachments:
IV.C.1. Bills of $5,000 or more
Attachments:
IV.D. Financial
Attachments:
IV.E. Other Listed Reports
V. Public Forum - We ask that all presentation be limited in their length.
V.A. Recognition of visitors and guests
V.B. Other topics (limited to 5 minutes - subject to guidelines of the Board Participation Policy)
VI. Action Items
VI.A. Board Policy, Handbooks, and Support Programs
Rationale:  This committee is responsible for annual review of board policies, handbooks, and crisis/safety plans.  This committee is also responsible for the support and development of support programs(nursing, food service) in the district.
VI.A.1. Consider, discuss, and take action to accept the 2015-16 student fees report and reaffirm the student fees policy for the 2016-2017 school year.
Rationale: 

Student Fees Policy Annual Requirement:

1.  Review the amount of money collected from student pursuant to, and the use of waivers provided in, the student fee policies of the District for the 2015-2016 school year.

2.  Hold a Public Hearing to discuss, consider and receive input on a proposed Student Fee Policy.  The public will be given an opportunity to present information and opinions on the proposed Student Fee Policy.

3.  Discuss, consider, and take action to reaffirm the Student Fee Policy.

Recommended Motion(s):  Motion to accept the 2015-2016 student fees report and reaffirm the student fees policy for the 2016-2017 school year. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to accept the 2015-2016 student fees report and reaffirm the student fees policy for the 2016-2017 school year. Passed with a motion by Richard Brabec and a second by Eric Cerny.
No Action(s) have been added to this Agenda Item.
Attachments:
VI.A.2. Consider, discuss, and take action to reaffirm the parent involvement policy for the 2016-2017 school year.
Rationale: 

Parent Involvement Policy Annual  Requirements:

1.  Hold a Public Hearing to discuss, consider, and receive input on the Parental Involvement Policy.  The public will be given an opportunity to present information and opinions on a proposed Parental Involvement Policy.

2.  Discuss, consider, and take action to either alter the Parental Involvement Policy and then adopt the policy as altered, or to reaffirm the Parental Involvement Policy.

 

Recommended Motion(s):  Motion to reaffirm the parent involvement policy for the 2016-2017 school year. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to reaffirm the parent involvement policy for the 2016-2017 school year. Passed with a motion by Holly Hild and a second by Brian Vavricek.
No Action(s) have been added to this Agenda Item.
Attachments:
VI.A.3. Consider, discuss, and take action to reaffirm the bullying and harassment policy for the 2016-2017 school year.
Rationale: 

Bullying Policy Annual Requirement:

1.  Review the bullying and harassment policy.

2. Discuss, consider, and take action to amend or reaffirm the Bullying Policy as deemed appropriate.

Recommended Motion(s):  Motion to reaffirm the bullying and harassment policy for the 2016-2017 school year. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to reaffirm the bullying and harassment policy for the 2016-2017 school year. Passed with a motion by Brian Vavricek and a second by Richard Brabec.
No Action(s) have been added to this Agenda Item.
Attachments:
VI.A.4. Consider, discuss, and take action to approve administrative recommendations on 2016-2017 handbook changes.
Rationale: 

All Handbooks

1.  Update staff assignments, add new staff and delete those not returning

2.  Update calendar, dates, times, etc...

3.  See attached changes for SES, SMS, and SCHS.

Rural Schools Handbooks

Fishers
Page 8 - Changed cold weather procedures from 0 degrees to 15 degrees.
               Students will be allowed in the building and indoor recess if below
                15 degrees.
Pages 35-36-37  Added playground procedures for each piece of equipment.

Richland
No major changes.  
Kristi Benck - Head Teacher
Rachel Papa -  Grades 3-4-5

Recommended Motion(s):  Motion to approve 2016-2017 handbook revisions as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve 2016-2017 handbook revisions as presented. Passed with a motion by Eric Cerny and a second by Chuck Misek.
No Action(s) have been added to this Agenda Item.
Discussion:  There were changes made to five student handbooks. Major changes were made to the SCHS handbook where new programs to be implemented included Student Achievement Center and Project Success. Alternative Education core classes will be graded on a pass/fail basis.
Attachments:
VI.B. Budget, finance, negotiations, and personnel
Rationale:  This committee is responsible for budget, finance, and contract negotiations with administration, certificated staff, and support staff.
VI.B.1. Consider, discuss, and take action to approve 2016-17 school breakfast and lunch prices.
Rationale: 

                SES and Rural Schools       Middle School                   High School                  Adult

Meal          2015-16     2016-17        2015-16    2016-17          2015-16    2016-17      2015-16    2016-17   

Breakfast     $1.60        $1.60             $1.60        $1.60              $1.60        $1.60          $2.35        $2.35

Lunch          $2.35        $2.35             $2.45        $2.45              $2.50        $2.50          $3.50        $3.50

                     No Change                        No Change                       No Change                    No Change

 

*See page 2 of the attached letter "General Resource Management"

Recommended Motion(s):  Motion to approve 2016-17 breakfast and lunch prices at the 2015-16 rates. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve 2016-17 breakfast and lunch prices at the 2015-16 rates. Passed with a motion by Richard Brabec and a second by Chuck Misek.
No Action(s) have been added to this Agenda Item.
Discussion:  Superintendent Hoesing shared that the head of the SCS Food Service, Jeff Andel, has been elected to a three-year term as president of the Nebraska Food Service Association.
VI.B.2. Consider, discuss, and take action to approve staff resignations
Rationale: 

1.  Valerie Comley:  High School Bilingual Administrative Assistant

2.  Paula Mares:  SES High Needs Para-Educator

Recommended Motion(s):  Motion to accept Valerie Comley and Paula Mares resignations and thank them for their service to the district. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to accept Valerie Comley and Paula Mares resignations and thank them for their service to the district. Passed with a motion by Holly Hild and a second by Brian Vavricek.
No Action(s) have been added to this Agenda Item.
VII. Discussion Items and Reports
VII.A. SMS Principal's Report
Rationale: 

SMS Principal Report:  Mrs. Burton

SMS is a bustling place this month!  With 290 students registered in the K-8 Warrior Academy Program, as well as the SMS Newcomers Program and the ESU #7 Migrant Program onsite, we are averaging approximately 340 students each day.  In addition, we also have had very successful lunch numbers.  It is not uncommon to see a full cafeteria, as well as additional lines once Warrior Academy is completed for the day.  Currently, all but one classroom is being utilized, due to construction.  Otherwise, we also have teachers sharing classrooms at this point, as well.  A special thank you goes out to Mr. Gibbons, Mrs. Bebout, and the Warrior Academy Team for their hard work and organization!

In addition to teaching summer programming, coaching middle school and high school sports, and participating in graduate activities, teachers have been involved in professional development activities.  ESU #7 has arranged very useful opportunities, which a fair majority of our staff have participated in.  Language Arts teachers will also be in this summer re-evaluating materials and rewriting curriculum.  Two teams of SMS educators will also be attending the ISTE conference in Denver, Colorado, later this month, as well as the Great Plains Google Summit in mid-July.  I am very appreciative of my staff’s commitment to improving their craft in their non-contract time.

I was fortunate enough to take part in the Leadership Blueprint training at the end of May.  I enjoyed evaluating my strengths and weaknesses and have spent much time reflecting on how I can improve to serve SMS and the Schuyler community. 

The SMS Leadership Team met on June 7th to discuss our progress through the grant process and our action plan for the third year.  We also had the opportunity to further discuss and finalize handbook changes.  I have shared a summary of the changes for you to review.  Please see myself or Mr. Reinsch with any questions.  

Discussion:  290 students are registered in the K-8 Warrior Academy Program, as well as the SMS Newcomers Program and the ESU #7 Migrant Program averaging approximately 340 students per day.
VII.B. Directors Reports
Rationale: 

Curriculum, Assessment, and Grant Programs Report:  Mr. Gibbons

Curriculum – The following Curriculum Development Requests have been approved.  These are all to be done by August 1.

K-5 English/Language Arts Curriculum Team – Creating Learning Targets and Performance Scales aligned to the new Language Arts Standards.

Barb Kudera – Applying new state FACS Frameworks to FileMaker Pro and aligning curriculum to those frameworks.

3rd & 4th Grade Team – Aligning writing curriculum materials to the standards for the Text Dependent Analysis portion of the state assessment.

9-12th Grade ELA – Aligning curriculum to the College & Career Readiness Standards.

The following changes were made at the State Board of Education Meeting on Friday, June 3.

1) No State writing assessment next year in any grade.

2) No NeSA Assessment at all for 11th graders next year. 

3) A college entrance exam for 11th grade has not yet been chosen. A request for proposals will go out to testing companies. There may be a test chosen for the 2016-17 school year or there may not be. 

Summer School – We currently have a total of 322 students in grades K-8 signed up for summer camps in June.  This includes our Warrior Academy Camp, SMS Newcomers, and Migrant Summer School.  We also have about fifty students that have attended summer classes at the high school.

The June Summer Camp runs from June 6 – 24 and the July Summer Camp runs from July 5 – 22.  The hours are 8am to noon (in July, K-5 also has an 12 – 3pm session.)

Discussion:  The following changes were made at the State Board of Education Meeting on Friday, June 3: No State writing assessment next year in any grade; No NeSA Assessment at all for 11th graders next year. A college entrance exam to be implemented for 11th graders has not yet been chosen; proposals are being made to testing companies.
VII.C. Superintendent's Report
Rationale: 

1.  Leadership Blueprint:  Thank you to the board members who attended the Leadership Blueprint Workshop.  Our administrative team learned a great deal about ourselves and us as a team.   We will be sharing our goals for next school year with the board members prior to the start of the 2016-17 school year.

2. Preschool Building/Grounds:  Work has begun on the preschool building.  Karr Tuckpointing will be completing the work on the building this week.  Semerad Construction began work on the grounds including removal of the fence, trees, access road, etc... and will be hauling in dirt to raise the playground and park area.  Once leveled out, they will be installing a sprinkler system, seeding the area, and installing the new fencing. 

3.  Fieldhouse Project: Meeting minutes from our June Contractor's Meeting:
     Height of the heaters in the field house - 14' top of the heater
     Height of the lights in the commons area - set at the bottom of the main duct
     Control of the exhaust louvers, manual time clock, is a 7 day, 24 hour control okay - manual control for 12 hours
     Shower mounting height, ADA control height or a head height - standard ADA height, 6'-2 and 6'-4 for other showers
     Paint Color - Use the semi-gloss epoxy paint.
     Slope dirt from below base trim to the sidewalk.
     Card Access readers as shown at the 3 doors, Americom installed it and Ronnie has a plan for the existing system.   Americom is also doing the camera system, check with Ronnie if they need anything in the wall before rock.
     Install one of the data lines from the back of the office to the west side of the roll-up door.
     Move switches for the fans, 2 north ones in the same place and the south ones together.
     Who is the install crew for the field turf, Let Ryan know when they start setting the turf, he would like to visit and inspect the field turf material
     Make sure the owner is fully trained before the installers leave.  Train Ronnie and Marv for sure.
     Approval on drilling the rafters under the first purlin for gas lines, 1" hole
     Owner will send the basketball stands to Ryan for adjustment of the lines
     Ryan talked to the electrician that if the fire alarm needs an panel then that is by them, not a change
     Check with Blackhills on what can be changed on the gas meter -  Mark R. talked with them a few months ago and they are not planning to change anything, it works as it is.
     Schedule update
          Testing dirt moisture next week, hual in and level crushed concrete
          2 weeks to start bringing in chipped limestone and start the field

Discussion:  Improvements to the exterior of Schuyler Preschool are in progress including tuckpointing the brick exterior, adding fill dirt to the playground, installing underground sprinklers and a new fence. The SCS Recreation Center/Fieldhouse has a projected completion date in July. School activities will be scheduled for July; public use activities will not be scheduled until after the 16-17 school year has begun.
Attachments:
VII.D. Board Member/Committee Reports
Rationale:  No June Foundation Meeting.  Meeting has not been rescheduled at this time. 
VIII. Correspondence Items
Discussion:  Correspondence was received from Marlene Hartman and Cindy Vacha.
IX. Adjournment
Recommended Motion(s):  Motion to adjourn Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to adjourn at 7:16 PM. Passed with a motion by Chuck Misek and a second by Brian Vavricek.
No Action(s) have been added to this Agenda Item.
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