Public Meeting Agenda: July 11, 2016 at 6:30 PM - Board of Education Regular Meeting

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July 11, 2016 at 6:30 PM - Board of Education Regular Meeting Agenda

July 11, 2016 at 6:30 PM - Board of Education Regular Meeting
I. Call Meeting to Order
Rationale: 

STRIVE  •  COMMIT  •  SUCCEED  -  District Mission Statement

Schuyler Community Schools in partnership with parents, students, and the community is committed to educate students to become skilled, knowledgeable and responsible citizens in a global society - District Vision Statement

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public.  Notice of this meeting was also given in advance to all members of the Board of Education
Discussion:  President Brabec called the meeting to order at 6:30 PM. In addition to all school board members, Superintendent Hoesing was also present. Advance notice of this meeting was given to the public and all school board members.
I.A. Pledge of Allegiance
Discussion:  All those present participated in the Pledge of Allegiance.
I.B. Declaration of Open Meeting
Rationale:  This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the hallway outside the Media Center.
Discussion:  President Brabec declared that this meeting was in open session.
II. Approval of Consent Agenda
Rationale:  Discuss, Consider and Take Action on the consent agenda
Recommended Motion(s):  Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the consent agenda Passed with a motion by Chuck Misek and a second by Eric Cerny.
No Action(s) have been added to this Agenda Item.
II.A. Agenda
Attachments:
II.B. Minutes
Attachments:
II.C. Acceptance of Claims
Attachments:
II.C.1. Bills of $5,000 or more
Attachments:
II.D. Financial
Attachments:
II.E. Other Listed Reports
III. Public Forum - We ask that all presentation be limited in their length.
III.A. Recognition of visitors and guests
III.B. Other topics (limited to 5 minutes - subject to guidelines of the Board Participation Policy)
IV. Action Items
IV.A. Board Policy, Handbooks, and Support Programs
Rationale:  This committee is responsible for annual review of board policies, handbooks, and crisis/safety plans.  This committee is also responsible for the support and development of support programs(nursing, food service) in the district.
IV.A.1. Consider, discuss, and take action to approve 1st reading of the 2016-2017 board policy additions and revisions.
Rationale: 

Listed below are the board policy additions and revisions recommended by the NASB Legal Council.  The redline documents highlight changes or additions to the policy.  We generally have 2 readings on board policies, so we will finalize this process in August prior to the start of the 2016-17 school year.  See the outline listed below and the attached policies for greater detail.
 
The recent legislative session, federal actions, and other changes have led to the following policy additions or revisions:
 
Policy 204.01 - LB 876 allows electronic voting during board meetings with certain restrictions.
 
Policy 201.05 – LB 874 made a change regarding the filling of board vacancies.
 
Policy 402.11 – This policy has been altered to create a clearer and less redundant set of expectations for managing the use of credit cards.
 
New Policy 402.16 – ESSA prohibits a district from helping an employee who was accused of sexual misconduct from finding a new job elsewhere.
 
New Policy 402.17 – LB 821 prohibits districts from asking prospective employees for their social media passwords as part of the hiring process.
 
Policy 502.02 – LB 1076 made changes in preventing option enrollments due to missing the March 15 application deadline.
 
Policy 503.09 – The NDE and ESSA have required more thorough grievance procedures for homeless enrollment disputes.
 
Policy 504.14 – LB 710 changed the definition of hazing.
 
Policy 508.12 – LB 1086 made minor changes to the self-management of asthma and anaphylaxis.
 
Policy 603.01 – The new math standards were passed in 2015.
 
Policy 606.08 – ESSA broadly requires that staff and students be educated in the harms of copyright privacy.
 
Policy 610.01 – ESSA requires parental consent for any mental health assessments.
 
Policy 611.01 – A minor change in the language for making grade reports available.
 
New Exhibit (form) 704.04E1 – ESSA requires posting of a notice for reporting waste or abuse of taxpayer funds.  This should be posted on a public bulletin board.
 
Policy 904.02 – This is a general cleanup and restatement of these policy expectations that will take the place of policies 710.00, 904.01 and 904.02 if you have any or all of them in your manual.
 
NASB Staff will be following these within two weeks with a general policy relating to the requirements of ESSA and some small changes in policy 606.06 relating to district computer use.
 
A few of the existing policies noted above, such as 904.02 and 611.01, are optional policies and may not be in your current manual, but this might be a good time to add them.

Recommended Motion(s):  Motion to approve first reading of 2016-17 board policy additions and revisions as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve first reading of 2016-17 board policy additions and revisions as presented. Passed with a motion by Richard Brabec and a second by Virginia Semerad.
No Action(s) have been added to this Agenda Item.
Discussion:  Changes and revisions will be reviewed by the school board before the second reading and adoption at the August meeting.
IV.A.2. Consider, discuss, and take action to approve first reading of Workman's Comp Policy Statement and Return to Work Protocol Program.
Rationale: 

Attached are documents from EMC Insurance in respect to our Workman's Comp. Insurance and related return to work protocol.  We reviewed and personalized the documents with the EMC Representative and Holly Hild.  If adopted, staff at NASB will codify this policy and include it in our board policy manual online for final approval in August.  See attached documents.

Recommended Motion(s):  Motion to approve first reading of Workman's Comp. Policy Statement and Return to Work Protocol Program. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve first reading of Workman's Comp. Policy Statement and Return to Work Protocol Program. Passed with a motion by Holly Hild and a second by Brian Vavricek.
No Action(s) have been added to this Agenda Item.
Discussion:  Our overall MOD rate will be affected by having the injured employee return to work as soon as possible serving in a transitional work capacity until able to return to his/her job.
Attachments:
IV.B. Governance: Public Relations, Technology, and Planning
Rationale:  This committee is responsible for recommending the annual district calendar, strategic planning process, technology, and promoting positive public relations and communications program.
IV.B.1. Consider, discuss, and take action to approve 2016-17 membership with the Nebraska Rural Community Schools Association (NRCSA)
Rationale:  Attached is the annual membership renewal with the Nebraska Rural Community Schools Association (NRCSA).  See attached information for details on services provided by the Association for the 2016-17 school year. Dues for the 2016-17 school year remain the same as 2015-16 at $700. See attached information.
Recommended Motion(s):  Motion to approve 2016-17 membership with the Nebraska Rural Community Schools Association (NRCSA) Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve 2016-17 membership with the Nebraska Rural Community Schools Association (NRCSA) Passed with a motion by Eric Cerny and a second by Richard Brabec.
No Action(s) have been added to this Agenda Item.
Attachments:
IV.C. Budget, finance, negotiations, and personnel
Rationale:  This committee is responsible for budget, finance, and contract negotiations with administration, certificated staff, and support staff.
IV.C.1. Consider, discuss, and take action to approve the contract with Pekny and Associates, CPA's, PC for the 2015-16 District Audit
Rationale:  Pekny and Associates have been doing Schuyler Community Schools' annual audit of financial statements, reviewing your schedule of assets, receipts, expenditures, and fund balances.  See attached contract for for details included in the annual audit. 
Recommended Motion(s):  Motion to approve the contract with Pekny and Associates, CPA's, PC for the 2015-16 District Audit Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the contract with Pekny and Associates, CPA's, PC for the 2015-16 District Audit Passed with a motion by Virginia Semerad and a second by Brian Vavricek.
No Action(s) have been added to this Agenda Item.
Discussion:  SCS has been pleased with the past working relationship with Pekny and Associates serving to do our annual audit as well as their availability throughout the year.
Attachments:
V. Discussion Items and Reports
V.A. Superintendent's Report
Rationale: 

1.  Building Update:  Below are the minutes from the meeting on 7/05/2016
     Revised heater and duct locations are approved
     Raise the lights 2' in the field house
     Check with fire marshal on existing doors next to 110-B
     Bucket Fans should be on a switch only, Exhaust fan is on the 12 hr timer
     Vinyl base on the existing brick
     If the painter wants they may paint the existing brick above the bar joists
     Columns should be painted white
     Column at removed doors, extend wall to 2" past column with Bullnose corners
     Need to replace concrete in front of door 100-E
     Locker bases toward late week on the 20th
     
     Ryan will look for a sealer that he would prefer for the sealed concrete floor.
     
     August 10th is when school starts
     Labor day week end will be the ribbon cutting, maybe Friday before with the kids
     Schedule:  Draer panel should be here the week of the 7-11
                     Field turf start 7-11 and will take about 1 1/2 weeks
                     Paint - the week of 7-11
                     ACT - week of 7-20

2.  Change of August Regular School Board Meeting and Special Meeting Dates.  We would like to change the board meeting in August from the 8th to the 15th.  Shelley will be gone the week before the board meeting which is the time she generally processes board bills for payment. 

We would also like to schedule a second work session for Monday, August 29th to prepay any other bills, make year-end transfers and host the 2016-17 budget workshop.  The county assessors are required to release the new valuations by August 20th, so we will have our final budget recommendations for your review prior to adoption on September 14th. 

3.  All-Staff Back to school Workshop and Meeting:  Wednesday, August 10th.  Coffee and Rolls in the morning and lunch.  In the past, board members grilled hamburgers for lunch.  Do you want to do the same thing this year?

4.  Sixpence Continuation Grant for 2016-17 school year: 

On behalf of the Sixpence Board of Trustees, congratulations on receiving approval for your continuation grant of $305,000. Your Superintendent’s office will be receiving a packet of grant documents, including the Grant Award Letter outlining the expectations of the grant. Please review these documents, sign and return the letter, and share copies with those responsible for administering the grant activities. Stephanni Renn and I look forward to supporting you and your community partners in your 2016-17 grant activities. Please let us know how we can be of assistance.  
 
Amy Bornemeier  |  Sixpence Administrator
Associate VP Early Childhood Programs
Nebraska Children and Families Foundation

5.  SCHS School Improvement Grant:  See information below and attached information.

Superintendent Hoesing,
 
Congratulations on being awarded a School Improvement Grant for the 2016-17 school year.
 
Enclosed you will find the Grant Award Notification (GAN) which began July 11, 2016 and an ending date of August 31, 2017.
 
Since this grant is not in the Grants Management System (GMS), NDE Form 28-003, Report of Expenditures and Estimated Requirements of Grant Funds, will be used to request reimbursement of the SIG funds.  These forms can be found on the NDE Portal – Forms Tab or on the NDE website:  http://www.education.ne.gov/FOS/.  Computer printouts detailing grant expenditures and invoices to support these expenditures must accompany NDE 28-003.
 
Regards,
 
Randy McIntyre & Karen Hardin
Nebraska Department of Education
SIG Consultants

Discussion:  With the school board's approval the regular August meeting will be moved to August 15th. In addition, a work session will be scheduled for August 29 to work on the budget for 16-17. An update on the progress at the Recreation Center/Field House was given; plans for an Open House and ribbon cutting on Labor Day are being discussed. All SCS staff will return for an August 10th workshop; school board members are invited to take part in all or any part of it. Notice was received that SCS will receive a new Sixpence Grant and a School Improvement Grant for the 16-17 school year. The majority of the exterior landscaping and fencing at SCS Preschool will be completed by the beginning of the year at the preschool.
Attachments:
V.B. Board Member/Committee Reports
Rationale: 

SCHUYLER COMMUNITY SCHOOLS FOUNDATION

MEETING 07/13/2016 @ 12:00- 1:00 pm

@ SCHUYLER HIGH SCHOOL COMMONS AREA

*NOTE LOCATION CHANGE*

Membership:  Lumir Jedlicka-Treasurer, Brian Vavricek- President, Virginia Semerad- Secretary, Joyce Baumert, Sandy Seckman- Vice President, Victor Lopez, and Dan Hoesing

Guests             -Tiffany Cone – Chamber Executive Director              

                      -Kem Cavanah – Economic Development Coordinator

-Shelley Friesz –shelley.friesz@schuylercommunityschools.org – 402-352-3527 Ext 216

Foundation Assistant      

-Sheri Balak – sheribalak@gmail.com – Alumni Honors consultant  

Vision:  To support the enrichment of educational programs and student life experiences

Goals:  -To promote education in Schuyler Community Schools

           -Conduct feasibility study on possible new construction at high school building 

Secretary Report/Minutes – Review and Approve (refer minutes emailed by Shelley Friesz – May 2, 2016)

Treasurer’s Report

·     Check for $17.67 sent to UPS store for DA banner

·     Check for $516.20 to Kelly’s Katering for DA meal

·     Check for $214 to Schuyler Golf Club for club rental for DA meal

·     Check for $423.60 to Awards Unlimited for DA plaques

·     Checks written for Scholarship recipients totaling $6,000 so far  

Committee Reports:

·     Labor Day:  Brian, Victor, Virginia & Sandy

·     Scholarship:  Sandy, Lumir

  • Education:Lumir &Brian

·     PR/ Communications: Dan, Sandy, Sheri & Virginia      

·     Alumni Honors Committee- Joyce & Sheri    

·    Mission Statement & Goals updated- Joyce, Sheri & Brian

·     Fundraising- Sandy & Holly

·     School Facilities- Dan, Joyce & Holly               

Next Meeting –August 1, 2016 @ 12:00 Noon @ Schuyler Middle School Conference Room

Discussion:  The SCS Foundation met on July 11th. Plans are being made for an August 6th Golf Tournament and a September 4th Labor Day Dance.
VI. Correspondence Items
Discussion:  Correspondence was received from Karen Marymee.
VII. Adjournment
Recommended Motion(s):  Motion to adjourn Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to adjourn at 7:25 PM. Passed with a motion by Brian Vavricek and a second by Eric Cerny.
No Action(s) have been added to this Agenda Item.
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