Public Meeting Agenda: May 8, 2017 at 6:00 PM - Board of Education Regular Meeting

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May 8, 2017 at 6:00 PM - Board of Education Regular Meeting Agenda

May 8, 2017 at 6:00 PM - Board of Education Regular Meeting
I. Call Meeting to Order
Rationale: 

STRIVE  •  COMMIT  •  SUCCEED  -  District Mission Statement

Schuyler Community Schools in partnership with parents, students, and the community is committed to educate students to become skilled, knowledgeable and responsible citizens in a global society - District Vision Statement

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public.  Notice of this meeting was also given in advance to all members of the Board of Education
Discussion:  Meeting called to order at 6:00 PM by President Brabec.  Board members present:  Brabec, Hild, Semerad, Hernandez, and Misek; absent: Vavricek.  Also present Principals Grammer, Comley, Burton, Zavadil, Kasik and Reinsch and Directors Gibbons and Vrba.
I.A. Pledge of Allegiance
Discussion:  All those present participated in the Pledge of Allegiance.
I.B. Declaration of Open Meeting
Rationale:  This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the hallway outside the Media Center.
Discussion:  The SCS Mission Statement was read.  This meeting was preceded by advance notice to the public and the school board members.  The meeting was declared to be in open session.
II. Approval of Consent Agenda
Rationale:  Discuss, Consider and Take Action on the consent agenda
Recommended Motion(s):  Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the consent agenda Passed with a motion by Holly Hild and a second by Virginia Semerad.
No Action(s) have been added to this Agenda Item.
II.A. Agenda
Attachments:
II.B. Minutes
Attachments:
II.C. Acceptance of Claims
Attachments:
II.C.1. Bills of $5,000 or more
Attachments:
II.D. Financial
Attachments:
II.E. Other Listed Reports
III. Public Forum - We ask that all presentation be limited in their length.
III.A. Recognition of visitors and guests
III.B. Other topics (limited to 5 minutes - subject to guidelines of the Board Participation Policy)
III.C. Student Representative's Report
IV. Action Items
IV.A. Building, Grounds, and Transportation
Rationale:  This committee is responsible for recommending approval of building/grounds and transportation programs, vehicle replacement schedule, building and maintenance and upgrade schedule.
IV.A.1. Consider, discuss, and take action to approve the bid on the 2016 Ford Taurus from Reinecke Ford
Rationale: 

Attached is the bid for a 2016 Ford Taurus SEL from Reinecke Motor Co. This bid includes Ford's rebate $3,900 and $3,000 allowance for the 2006 ford Taurus.  See attached bid.

Recommended Motion(s):  Motion to approve the bid on the 2016 Ford Taurus from Reinecke Motor Co. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the bid on the 2016 Ford Taurus from Reinecke Motor Co. Passed with a motion by Holly Hild and a second by Mynor Hernandez.
No Action(s) have been added to this Agenda Item.
Attachments:
IV.A.2. Consider, discuss, and take action to approve the bid on a 2010 Ford Pickup from Reineke Ford.
Rationale: 

Attached is the bid from Reinecke Motor Co. for a 2010 used Ford F150 Crew Cab 4X4 pickup.  The price includes modifying the snow plow blade hardware.  They also allowed $500 for the 1997 F150 pickup.  We are recommending selling the pickup outside of the trade allowance.  We will advertise the pickup for sale over the next month. 

Recommended Motion(s):  Motion to approve the bid for a 2010 Ford F150 from Reinecke Motor Co. as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the bid for a 2010 Ford F150 from Reinecke Motor Co. as presented. Passed with a motion by Richard Brabec and a second by Mynor Hernandez.
No Action(s) have been added to this Agenda Item.
Discussion:  The old pick-up will be advertised for sale if the decision is made to not trade it in.
Attachments:
IV.A.3. Consider, discuss, and take action to approve sale of the two portable high school classrooms.
Rationale:  We have a bid of $44,000 ($22,000 for each manufactured building) from NuTrend Homes, Inc.  The sale of the buildings includes the buyer contracting and paying for the removal of and foregoing described buildings from teh property at the buyer's expense.  All payments shall be paid to the seller prior to the removal of the buildings.  See attached agreement.
Recommended Motion(s):  Motion to accept the bid of $44,000 from NuTrend Homes, Inc. for the purchase of two portable high school classrooms. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to accept the bid of $44,000 from NuTrend Homes, Inc. for the purchase of two portable high school classrooms. Passed with a motion by Mynor Hernandez and a second by Virginia Semerad.
No Action(s) have been added to this Agenda Item.
Discussion: 

The two portable classrooms will be sold back to Nu-Trend.  Removal will take place within seven days of our request after the new classrooms are ready for use.


Attachments:
IV.B. Budget, finance, negotiations, and personnel
Rationale:  This committee is responsible for budget, finance, and contract negotiations with administration, certificated staff, and support staff.
IV.B.1. Consider, discuss, and take action to approve staff resignations.
Rationale: 

1.  Melissa Smith:  Elementary Teacher (2nd Grade)

2.  Marilyn Mattfield:  Food Service  (Retirement)

Recommended Motion(s):  Motion to approve Melissa Smith and Marilyn Mattfeld's resignations and thank them for their service to the district. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Melissa Smith and Marilyn Mattfeld's resignations and thank them for their service to the district. Passed with a motion by Holly Hild and a second by Richard Brabec.
No Action(s) have been added to this Agenda Item.
Attachments:
IV.B.2. Consider, discuss, and take action to approve new hire recommendations.
Rationale: 

1.  Abby Krueger:  Elementary Teacher

 

Recommended Motion(s):  Motion to approve administrative recommendation to hire Abby Krueger as an elementary teacher for 2017-18. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve administrative recommendation to hire Abby Krueger as an elementary teacher for 2017-18. Passed with a motion by Richard Brabec and a second by Virginia Semerad.
No Action(s) have been added to this Agenda Item.
IV.B.3. Consider, discuss, and take action on the district property and casualty insurance (including the worker's compensation)provided by EMC represented by the Schuyler Agri-City Insurance.
Rationale:  Holly Hild, representative from Agri-City Insurance Agency, LLC met with the finance committee (Chuck and Rich) to review the district insurance renewal premiums with EMC for the 2017-18 school year.  See attached renewal summary.
Recommended Motion(s):  Motion to approve the proposal with EMC Insurance Companies for the 2017-18 school year. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the proposal with EMC Insurance Companies for the 2017-18 school year. Passed with a motion by Mynor Hernandez and a second by Richard Brabec.
No Action(s) have been added to this Agenda Item.
Attachments:
IV.B.4. Consider, discuss, and take action to approve 2017-18 support staff salary schedule changes
Rationale: 

Attached is the support staff salary schedule.  The only change to the salary schedule is for bus drivers.  The activity bus drivers will increase from 13.50 to $14.00 per hour.  The route drivers will increase from $14.50 to $15.00 per hour.  See attached bus driver study used to determine changes to the bus driver increase.

 

Recommended Motion(s):  Motion to approve 2017-18 support staff salary schedule changes as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve 2017-18 support staff salary schedule changes as presented. Passed with a motion by Virginia Semerad and a second by Mynor Hernandez.
No Action(s) have been added to this Agenda Item.
Discussion:  The bus route drivers rate of pay will increase from $14.50 to $15.00 per hour.
Attachments:
IV.B.5. Cosider, discuss, and take action to approve 2017-18 support staff contracts.
Rationale:  See attached list and corresponding assigned positions for the 2017-18 school year.
Recommended Motion(s):  Motion to approve 2017-18 support staff contracts as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve 2017-18 support staff contracts as presented. Passed with a motion by Virginia Semerad and a second by Mynor Hernandez.
No Action(s) have been added to this Agenda Item.
Attachments:
IV.B.6. Consider, discuss, and take action to approve 2017-18 extra-duty contracts.
Rationale: 

There are 32 major personnel changes for the 2017-18 school year.  Five of which are high school head coaching position changes.  Mr. Zavadil and Mr. Kasik have spent months working on this plan and believe the recommendations reflected on the attached list support our program goals for next year.  In addition, the APL coaching training, held on April 12th was well received and believe the strategies and philosophies outlined in this training will yield great results over time.

With the many new faces in our programs at all levels, it will be important that our veteran staff mentor these new staff members over the summer and into the next school year.  See the attached list.

Recommended Motion(s):  Motion to approve administrative recommendation for 2017-18 extra-duty contracts as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve administrative recommendation for 2017-18 extra-duty contracts as presented. Passed with a motion by Richard Brabec and a second by Virginia Semerad.
No Action(s) have been added to this Agenda Item.
Discussion:  All coaches have been given APL training.  The SPED staff could experience an increase depending on student needs for 17-18.
Attachments:
V. Discussion Items and Reports
V.A. Principals Reports
Rationale: 

Preschool and 3-5 Principal's Report:  Mr. Comley

Field Day at SES is Tuesday May 9th.

Observations are complete. Great job all around!

Kindergarten-123          1st Grade-128                2nd Grade-154              
3rd Grade -130             4th Grade -119               5th Grade-128       
Total- 782                     Preschool-107

K-2 Principal's Report:  Mr. Kovar

Another year in the books! The end of the year is here and we will be finishing field trips, class picnics, and field day. It was a great year for students and teachers. We will continue to work hard and improve in any areas that we can.

Rural Schools Principal's Report:  Mr. Reinsch

NeSA Testing has been completed at both Richland and Fishers.

Projected Enrollment for 2017-18

Richland             Fishers

K -    6              K -   6

1st -  3             1st - 12

2nd - 3             2nd - 6

3rd - 4              3rd - 10

4th - 5              4th - 10

5th - 3              5th -  9 

6th - 8              6th -  8

Total - 32           7th - 7

                         8th - 6

                        Total - 74

Program Dates

Thursday, May 11 - Fishers 2:00 pm and 7:00 pm

Monday, May 15 - Richland 7:00 pm

Middle School Asst. Principal's Report:  Mr. Zavadil

-Our teachers attended the NETA conference in Late April with many of them bringing back new and engaging strategies to try in classrooms.

-NeSA testing is now complete and went very smoothly in the Middle School

-6th grade field day was held last week giving our 6th grade students a taste of many different track events.  Thanks to Mr. Irsik and Ms. Evans for their help organizing this event.

-Our 8th grade students, teachers, Mrs. Kment and I visited Midland Lutheran College last Friday and learned a lot about college and enjoyed the day!

-I am looking forward the end of the school year and the chance to reflect and make changes to my own practices to help our school and students.

Middle School Principal's Report:  Mrs. Burton

Enrollment: 393 Students

6th- 143                         7th- 121                       8th- 129

We recently held 6th Grade Orientation and had an informational meeting for our incoming SMS parents.  We had 115 in attendance!  A special thank you to my SMS Office Team for helping parents complete paperwork, answering school medical questions, and translating for the event.

This past week, we celebrated Teacher Appreciation Week.  Thank you to the area businesses that offered discounts and special treats for our SMS staff!

We have a number of upcoming events at SMS to close out the school year.  SCS Board of Education Members are welcome honorees at all events! 

Tuesday, May 9th at 5:30 p.m. Honors and Awards Night

Friday, May 12th 10:30 a.m. Athletic Honors and Awards for 7th and 8th Grade Student Athletes

Monday, May 15th 8:30 a.m. 6th Grade Band and Choir Concert

Monday, May 15th, 9:30 a.m. 7th and 8th Grade Band and Choir Concert

Wednesday, May 17th, 10:30 a.m. 8th Grade Graduation

   *There will be a cake reception after the event for 8th graders and their families.

High School Asst. Principal's Report:  Mr. Kasik

  • Mr. Grammer and I are completing class schedule for next year.
  • Our teaching staff and coaching/sponsor staff is completed at this time except for any late resignations.   We feel great about our staff next year.

High School Principal's Report:  Mr. Grammer

?Brief overview of what has happened at Schuyler Central High School for the months of  April & May:
?The Students of the Month for April are: Senior Lizbeth Chirino, Junior Danilo Ramirez, Sophom0re Rachel Shonka, and Freshmen Madison Brezina. Congratulations to theses students for their diligence and hard work in school.
?
?The Athletes Of  The Month for the month of May are: Boys Soccer Diego Aguilar, Girls Soccer Veronica Ardon, Boys Golf Ryan Johnson, Boys Track Layne Petesen, and Girls Track Kinzie Petersen.  Congratulations to these athletes for excelling in their sport.

•  At SCHS it has been a busy two months.  In regards to assessments at the high school, we gave the MAPS tests and the ACT on April 19th taken by our juniors.  We had the entire junior class show up, except for three students.  The junior class did a great job and took the ACT serious.  Hopefully, we will see positive results from their hard work.

?On Monday, May 1st we had our annual 8th grade visitation day.  The 8th grade walked from SMS escorted by Student Council members from the high school.  Once at SCHS, they ate lunch, then went on a tour of the building and they heard short presentations by the teachers on their classes, and ended the day with our activities time where students can talk with coaches and sponsors and sign up for their favorite activity.  It was informative for the students and parents who came and a very positive experience.  We are looking forward to having these freshmen class in our school next year.
?
Congratulations to the girls and boys soccer teams, the girls and boys track teams and the boys golf team for finishing up the end of the season strong. They have been extremely competitive and represented SCHS in the best possible ways.
?
?SCHS enrollment as of May 4th:   Anticipated  2017-18:

  Seniors – 115                             Seniors – 120

  Juniors – 120                              Juniors – 147

  Sophomores – 147                      Sophomores – 155

  Freshman – 155                         Freshman – 151

  Total = 537                               Total = 570

Discussion:  Principal Grammer read two very positive e-mails he received from people outside of our district complimenting our student athletes. Richland School is actively promoting their school in an attempt to boost student enrollment.  Students from SMS attended a college visit on May 5 (which was paid for by a grant) to Midland University. SMS is expecting an enrollment in 17-18 of 390 students.  8th-grade graduation will be held on May 17th.
Attachments:
V.B. Directors Reports
Rationale: 

K-6 Youth Program Director's Report:  Mr. Kovar

We will be having a Schuyler Youth Football meeting at the Field House. We are trying to get the word out about tackle and flag football for next fall. Pizza will be served, and high school coaches and players will be there to help promote participation.

Middle School Activities Director Report:  Mr. Zavadil

-Track season is in full swing with our teams doing very well. Our 7th grade boys were champions of our own invitational held on April 24th our 8th grade boys placed 3rd.  Ealier in the year our 7th grade boys placed 2nd in the Columbus Invite Track meet and 2nd at the Wisner early bird invitational.

-Our last regular season track meet was held today in David City we will go through results and see if any of our young middle schoolers will qualify for the State Middle School Track meet Held in Gothenburg on Saturday the 13th.

-Our home track invitation was a huge success!  We added Central City as a team and raised the bar competitively.  I would like to thank all of the SMS staff that helped put that on to make it run so smoothly.  I would also like to thank the SCS Grounds crew that had our field in top shape for that event.

-Like most track seasons, recent weather has been tricky causing many recent events to be postponed/cancelled.   If any changes are made to the athletic schedule those are put on our centralconference.org calendar site.

-Spring requisitions have been completed for Middle School sports

-All coaching assignments have been filled with very qualified coaches and we are excited to see how well our new coaches work with our athletes next season.  Already many of our coaches are starting to meet with our athletes to discuss improvement opportunities in the summer.

-Middle School Athletic Honors is scheduled to take place in the Middle School Gym on Friday May 12th @ 10:30am  Coaches will speak at that time and we will hand out our participation certificates.

--The APL for coaches was a success with our coaches being very excited about the strategies that they have learned.

High School Activities Director Report:  Mr. Kasik

  • Track has seen improvements from last year as their numbers are up.  Mario Venzor broke a 1977 Pole Vault record and then nine days later Layne Petersen broke his record to set it at 13’-6”.  13’-10 is the Class “B” automatic qualifying mark.
  • Soccer is nearing districts with our girls traveling to Columbus, they are the 5th seed.  Our boys will go to South Sioux City, they are the 2nd seed with a 15-1 record at this time.
  • Boys Golf is just getting underway and continues to battle the weather but they are competing hard.
  • On April 12th we had APL training for our coaching/sponsor staff and it went very well, we had six of next year’s staff attend and all comments were positive.
  • We have scheduled 8th grade visitation on May 1st , where we will be telling next year’s 9th graders a little about our school and all it has to offer .
  • We have spring physical dates set at CHI for next year’s athletes, they will be May 15th- May 26th  
  • We recently received a $1000 donation from our Women’s Volleyball League, I sent them a thank you for this donation.
  • End of the year Activity and Academic Awards is right around the corner so we have been working on getting these plaques ready to go.
  • In light of some recent events I wrote an editorial that you may have read in the paper, it will also be printed in the next NSAA newsletter according to Dr. Tenopir, NSAA director.

Special Education Director's Report:  Mrs. Vrba

Team SPED had their last meeting together on April 28th. Our meeting was centered around discussions about finishing up NeSA testing, testing with Mr. Goos, completing paperwork for the 2016-2017 school year and setting goals for Team SPED to reach during the 2017-2018 school year. We, also, surprised Mr. Goos with a retirement party. Mike has been with us for 11 years so we honored him with a cake, candy-o-gram, and a Husker picture for his new office along with a Nebraska carry-on suitcase!! We wish Mike the best on his "new life adventures"!

Just like every May of our school year, the craziness has taken over our school buildings, classrooms and offices! Well, the SPED department is experiencing the same craziness as we finish up testing, conducting MDTs and IEPs. The SEE-IT Team is trying to get all of the summer services for children seen at home scheduled. We will be bringing on Lexi Bruha as our new Early Childhood coordinator. Oh, I can't forget to mention our new favorite field trip is next week too! The SCHS and SES Friendship Field Trip will spend some time bowling and eating lunch together!

I sincerely would like to thank all of the board members for their time and service to ensure the best education for our students! Through the Strategic Planning process, I believe the SPED department has become more systemically organized and students are receiving the appropriate services...but we are just really getting started!

Curriculum, Assessment, Federal Program Director's Report:  Mr. Gibbons

Curriculum – This is the season for curriculum development requests.  The state has changed their rules regarding our partnership with ESU7 so curriculum development requests will also be submitted for summer workshops. Attached are the teachers that have turned a request in at this point.

Assessment - Testing is done!  Some schools are having students complete Spring MAP Testing, but it is not required.

After School Program - Due to not great weather, the Touching Kids Hearts run was conducted Friday, April 28 inside Schuyler Elementary.  The Columbus News Team reported on it:

http://columbusnewsteam.com/local-news/schuyler-elementary-school-hosts-second-annual-touching-kids-hearts-race/

Summer School - Summer camp apps are rolling in.  Attached are the list of teachers that have turned in contracts at this time.


Discussion:  SCHS Boys Soccer will be competing in the first round of State competition on Wednesday, May 10.  The SMS Track team is having an excellent season; some of the participants will attend  and All-Class Track meet in Gothenburg.


Attachments:
V.C. Superintendent's Report
Rationale:  1.  Update on high school addition:  See attachment.
Discussion:  A construction meeting was held May 4th with Bierman Contracting regarding the construction project at SCHS.  Projected completion date is October 1.
Attachments:
V.D. Board Member/Committee Reports
VI. Correspondence Items
VII. Adjournment
Recommended Motion(s):  Motion to adjourn Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to adjourn at 6:50 PM. Passed with a motion by Chuck Misek and a second by Holly Hild.
No Action(s) have been added to this Agenda Item.
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