Public Meeting Agenda: July 10, 2017 at 6:30 PM - Board of Education Regular Meeting

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July 10, 2017 at 6:30 PM - Board of Education Regular Meeting Agenda

July 10, 2017 at 6:30 PM - Board of Education Regular Meeting
I. Call Meeting to Order
Rationale: 

STRIVE  •  COMMIT  •  SUCCEED  -  District Mission Statement

Schuyler Community Schools in partnership with parents, students, and the community is committed to educate students to become skilled, knowledgeable and responsible citizens in a global society - District Vision Statement

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public.  Notice of this meeting was also given in advance to all members of the Board of Education
I.A. Pledge of Allegiance
I.B. Declaration of Open Meeting
Rationale:  This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the hallway outside the Media Center.
II. Approval of Consent Agenda
Rationale:  Discuss, Consider and Take Action on the consent agenda
Recommended Motion(s):  Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the consent agenda Passed with a motion by Brian Vavricek and a second by Virginia Semerad.
No Action(s) have been added to this Agenda Item.
II.A. Agenda
Attachments:
II.B. Minutes
Attachments:
II.C. Acceptance of Claims
Attachments:
II.C.1. Bills of $5,000 or more
Attachments:
II.D. Financial
Attachments:
II.E. Other Listed Reports
III. Public Forum - We ask that all presentation be limited in their length.
III.A. Recognition of visitors and guests
III.B. Other topics (limited to 5 minutes - subject to guidelines of the Board Participation Policy)
III.C. Student Representative's Report
IV. Action Items
IV.A. Americanism: Curriculum, Assessment, and Instructional Programs
Rationale:  This committee is responsible for reviewing curriculum recommendations, textbook selection, requisitions/inventory, and instructional programs.
IV.A. Board Policy, Handbooks, and Support Programs
Rationale:  This committee is responsible for annual review of board policies, handbooks, and crisis/safety plans.  This committee is also responsible for the support and development of support programs(nursing, food service) in the district.
IV.A.1. Consider, discuss, and take action to approve administrative recommendations on 2017-2018 handbook changes.
Rationale: 

All Handbooks

1.  Update staff assignments, add new staff and delete those not returning

2.  Update calendar, dates, times, etc...

3.  See attached changes for SES, Rural Schools, SMS, and SCHS and SCHS Activities.

Recommended Motion(s):  Motion to approve 2017-2018 handbook revisions as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve 2017-2018 handbook revisions as presented. Passed with a motion by Holly Hild and a second by Richard Brabec.
No Action(s) have been added to this Agenda Item.
Attachments:
IV.A.2. Consider, discuss, and take action to approve first reading on new and amended board policies:
Rationale: 

This Policy Update includes two entirely new policies:
 
403.08 – Employee Fundraising.  This policy addresses all types of employee-initiated fundraising but is mainly meant to deal with the newer issue of online fundraising such as crowdfunding.  This has occurred in several districts without such policies in place and obvious misunderstandings can take place.
 
802.07 – School Food Procurement.  This combines 2 policies now required by both the federal government and by NDE.  It is built around policy templates published by NDE and which will be the basis for comparing against local policies when they are audited by NDE.
 
We have made additions to 802.05 Free or Reduced Meals and Meal Charges since it was sent out in April because NDE has released guidelines which call for some additional language to our previous version.  NDE will also be auditing this policy in their reviews of local districts.  We have included a redline version to show the differences from the April copy.
 
Nebraska Health and Human Services have updated their immunization requirements.  We have updated language in 508.01 to reflect these more frequent changes and are attaching a new administrative form 508.01E4 to show the specific immunizations that are required.  This should allow us to update the administrative form in the future as needed without requiring a change to the actual policy language.  We’ve also included a redline version of 508.01.
 
We have aligned the language in the 5th paragraph of 504.16 and the 4th paragraph of 504.17 to read the same.  Recent changes were made to state statute 43-248 regarding the circumstances under which students may be removed from school.  The list of legal reasons why a student may be taken into custody without a legal warrant is somewhat detailed and probably deserves a phone call to your district’s legal counsel in nearly every case.
 
Minor Items
 
We have updated the last sentence of the first paragraph in policy 203.01 by adding the words “for a term of one year or until the election of their successors” to address instances when boards may find themselves at a temporary deadlock in choosing new officers at the annual organizational meeting.  This provision will allow the board to handle other important business such as approval of bills even though it may be unable to elect a new slate of officers.
 
We’ve added the SOPPA legal reference to 606.06 and are also attaching the existing administrative regulation 606.06R1 with this communication for your information since that is where the specifics of implementing SOPPA, COPPA and CIPA are mentioned.  The language of 606.06R1 has not actually changed.
 
Some subscribers have asked about a legal reference to the Nebraska Equal Opportunity in Education Act which is mentioned at the end of policy 501.  We have always included this reference since the first version of the policy was written in 2002.  The reference does not need to be included with any other policy, and we have attached the existing version of 501 here for your information although it has not been changed.
 
Jim Luebbe
NASB Director of Policy Services

Recommended Motion(s):  Motion to approve first reading of the recommended new and amended board policies. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve first reading of the recommended new and amended board policies. Passed with a motion by Richard Brabec and a second by Brian Vavricek.
No Action(s) have been added to this Agenda Item.
Discussion:  We use the recommendation of the NASB to review new policy and place changes into the policy manual where is it available online.  A question was raised on how many fundraisers an individual groups can have per school year.  Principals must approve each fundraising request.


IV.A.3. Consider, discuss, and take action to approve activity pass rates for the 2017-18 school year.
Rationale: 
Activity Pass (Activities/Field House) Required Admission Pass Cost
Preschool children No Free NA
K-5 Students No $4.00 $10.00
6-8 Students Yes $4.00 $10.00
9-12 Students Yes $4.00 $10.00
Adult Passes No $5.00 $40.00
Senior Citizens (65 or older) No $5.00 $20.00
* Senior Citizens walk free during school hours
*Elementary (K-5 students) must be accompanied by an adult at the field house.
* Passes good for all regular season games and activities, and field house access.
(Not honored for Admission to Tournaments or out-of-town games)
Fees remain the same for all groups except adult passes. Increase from $30 to $40 for 2017-18
Recommended Motion(s):  Motion to approve 2017-18 Activity Pass rates as recommended. Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion: 

Recommended activity pass rates for the 17-18 are as follows: 

Preschool  - No charge; K-12 - $10; Adult  - $40; and Senior Citizens - $20.  These fees include the use of the field house.



IV.B. Governance: Public Relations, Technology, and Planning
Rationale:  This committee is responsible for recommending the annual district calendar, strategic planning process, technology, and promoting positive public relations and communications program.
IV.B.1. Consider, discuss, and take action to approve 2017-2018 membership with the Nebraska Rural Community Schools Association (NRCSA)
Rationale:  Attached is the annual membership renewal with the Nebraska Rural Community Schools Association (NRCSA).  See attached information for details on services provided by the Association. Dues for the 2017-18 school year reflect an increase of $150 from $700 to $850.
Recommended Motion(s):  Motion to approve 2017-2018 membership with the Nebraska Rural Community Schools Association (NRCSA) Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
IV.B. Building, Grounds, and Transportation
Rationale:  This committee is responsible for recommending approval of building/grounds and transportation programs, vehicle replacement schedule, building and maintenance and upgrade schedule.
IV.C. Budget, finance, negotiations, and personnel
Rationale:  This committee is responsible for budget, finance, and contract negotiations with administration, certificated staff, and support staff.
IV.C.1. Consider, discuss, and take action to approve the contract with Pekny and Associates, CPA's, PC for the 2016-2017 District Audit
Rationale: 

Pekny and Associates have been doing Schuyler Community Schools' annual audit of financial statements, reviewing your schedule of assets, receipts, expenditures, and fund balances.  See attached contract for details included in the annual audit. 

Recommended Motion(s):  Motion to approve the contract with Pekny and Associates, CPA's, PC for the 2016-17 District Audit Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the contract with Pekny and Associates, CPA's, PC for the 2016-17 District Audit Passed with a motion by Virginia Semerad and a second by Holly Hild.
No Action(s) have been added to this Agenda Item.
Attachments:
IV.C.2. Consider, discuss, and take action to approve staff resignations
Rationale:  Holly Schurman:  Elementary Teacher.  Submitted her letter on April 21, 2017.  We hired her replacement, but never included her on the list of resignations  to be accepted in May or June. 
Recommended Motion(s):  Motion to approve Holly Schurman's resignation and thank her for her service to the district. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
IV.D. Governance: Public Relations, Technology, and Planning
Rationale:  This committee is responsible for recommending the annual district calendar, strategic planning process, technology, and promoting positive public relations and communications program.
IV.D.1. Consider, discuss, and take action to approve 2017-2018 membership with the Nebraska Rural Community Schools Association (NRCSA)
V. Discussion Items and Reports
V.A. Principals Reports
V.B. Directors Reports
V.B. Directors Reports
Rationale: 

Summer School - We finished June Summer Camp with 336 students in Kindergarten through 8th grades and finished with 75 students at the high school.


We currently have 198 registered for July STEM Camp in Kindergarten through 8th grade.


Discussion: 

Summer School at SMS and SES had 336 students in Kindergarten through 8th grades and 75 students at SCHS.  The July STEM Camp for K-8th grade has 198 registered.

V.C. Superintendent's Report
Rationale: 

1.  Buildings and Grounds Summer Project Update:

2.  Bus Barn Auction:

3.  High School Addition Update:

4.  Budget and Finance Update:

Discussion:  There will be an auction held on July 15th at 9:00 AM at the bus barn location to sell miscellaneous equipment.  District schools are meeting with Erin Trotter to discuss ways to improve their landscaping.  Steel is being erected on the new SCHS addition.  Dr. Hoesing attended a workshop hosted by the NDE regarding budget changes for the 17-18 school year.
V.D. Board Member/Committee Reports
VI. Correspondence Items
VII. Adjournment
Recommended Motion(s):  Motion to adjourn Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to adjourn at 7:16 PM. Passed with a motion by Chuck Misek and a second by Virginia Semerad.
No Action(s) have been added to this Agenda Item.
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