Public Meeting Agenda: August 14, 2017 at 6:30 PM - Board of Education Regular Meeting

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August 14, 2017 at 6:30 PM - Board of Education Regular Meeting Agenda

August 14, 2017 at 6:30 PM - Board of Education Regular Meeting
I. Call Meeting to Order
Rationale: 

STRIVE  •  COMMIT  •  SUCCEED  -  District Mission Statement

Schuyler Community Schools in partnership with parents, students, and the community is committed to educate students to become skilled, knowledgeable and responsible citizens in a global society - District Vision Statement

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public.  Notice of this meeting was also given in advance to all members of the Board of Education

Discussion: 

Board members present were Brabec, Vavricek, Semerad, Misek, Hild and Hernandez. Also present  were several principals, directors, the All "A" Honor Roll Students and parents.  President Brabec read the Mission Statement and declared the meeting to be in open session.  

I.A. Pledge of Allegiance
Discussion: 

All present participated in the Pledge of Allegiance.

I.B. Declaration of Open Meeting
Rationale: 

This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the hallway outside the Media Center.

II. Approval of Consent Agenda
Rationale:  Discuss, Consider and Take Action on the consent agenda
Recommended Motion(s):  Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the consent agenda Passed with a motion by Holly Hild and a second by Virginia Semerad.
No Action(s) have been added to this Agenda Item.
II.A. Agenda
II.B. Minutes
Attachments:
II.C. Acceptance of Claims
Action(s):
Acceptance of Claims Passed with a motion by Holly Hild and a second by Virginia Semerad.
No Action(s) have been added to this Agenda Item.
Attachments:
II.C.1. Bills of $5,000 or more
Attachments:
II.D. Financial
Attachments:
II.E. Other Listed Reports
III. Public Forum - We ask that all presentation be limited in their length.
III.A. Recognition of visitors and guests: 2016-17 SCHS All "A" Honor Roll Students
Rationale: 

There will be 16 students receiving certificates for achieving the ALL "A" Honor Roll for the 2016-17 school year.

Discussion: 

All Students were congratulated  by the Board Members and Dr. Hoesing.

Attachments:
III.B. Other topics (limited to 5 minutes - subject to guidelines of the Board Participation Policy)
III.C. Student Representative's Report
IV. Action Items
IV.A. Americanism: Curriculum, Assessment, and Instructional Programs
Rationale:  This committee is responsible for reviewing curriculum recommendations, textbook selection, requisitions/inventory, and instructional programs.
IV.A.1. Consider, discuss, and take action to approve the superintendent as the 2017-18 Title IX Coordinator and district representative for all local, state, and federal programs.
Rationale: 
Rationale:

The Office for Civil Rights is responsible for the enforcement of Title IX compliance by all K-12 Schools.  All public schools must name a Title IX Coordinator to oversee all local, state, and federal programs in the district.  This representative is responsible for the district's compliance with all accreditation, program requirements, and district responsibilities.  In the past, you have named the superintendent as the representative to serve on your behalf.

Recommended Motion(s):  Motion to to approve the superintendent as the 2017-18 Title IX Coordinator and district representative for all local, state, and federal programs. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to to approve the superintendent as the 2017-18 Title IX Coordinator and district representative for all local, state, and federal programs. Passed with a motion by Virginia Semerad and a second by Brian Vavricek.
No Action(s) have been added to this Agenda Item.
Discussion: 

Dr. Hoesing reported that this representative is responsible for the district's compliance with all accreditation, program requirements, and district responsibilities.  In the past, you have named the superintendent as the representative to serve on your behalf.

IV.B. Board Policy, Handbooks, and Support Programs
Rationale:  This committee is responsible for annual review of board policies, handbooks, and crisis/safety plans.  This committee is also responsible for the support and development of support programs(nursing, food service) in the district.
IV.B.1. Consider, discuss, and take action to approve final reading of the 2017-18 new and amended policies
Rationale: 

Attached are the new and updated policies reviewed and approved first reading in July.  The new policies are also posted on the board policies page on the school website.

 

In addition to the new policies approved for first reading in July, Jim has amended (cleaned up) our Title I policy that can be included for final reading.  See the additional attachment (Policy (1005.12).

Recommended Motion(s):  Motion to approve final reading of the 2017-18 new and amended board policies as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve final reading of the 2017-18 new and amended board policies as presented. Passed with a motion by Mynor Hernandez and a second by Brian Vavricek.
No Action(s) have been added to this Agenda Item.
IV.C. Budget, finance, negotiations, and personnel
Rationale:  This committee is responsible for budget, finance, and contract negotiations with administration, certificated staff, and support staff.
IV.C.1. Consider, discuss, and take action to approve staff resignations
Rationale: 

1.  Jeff Andel - Food Service Manager:  Jeff accepted a job with Thompson Foods beginning August 14th. 

2.  Roberto Magana:  Elementary Special Education Para Educator

Recommended Motion(s):  Motion to accept Jeff Andel's resignation and thank him for his service to the district. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to accept Jeff Andel's and Roberto Managa resignation and thank them for their service to the district. Passed with a motion by Mynor Hernandez and a second by Brian Vavricek.
No Action(s) have been added to this Agenda Item.
Attachments:
IV.C.2. Consider, discuss, and take action to approve new hire recommendations
Rationale: 

1.  Irma Martinez:  Food Service @ SCHS

2.  Missy Korth:  High needs para educator @ SMS

3.  Scott Petersen:  Achievement Center Coordinator @ SCHS

4.  Dora Rodriguez:  Food Service @ SCHS

  • With Jeff Andel's resignation, we pursued the possibility of contracting with an outside vendor to manage our food service program. 
  • According to NDE, we can submit our request to the Department of Education in November and they will create a request for proposal (RFP) for the 2018-19 school year.  At that time, the board of education can conduct interviews of the various vendors and, if interested, can move to an outsourced program at that time. 
  • We are recommending Jaime Ramirez to move to food service manager.  Marlene Hartman has agreed to work a few hours per week to teach Jaime how to do the production records, coordinate orders, and complete financial records for the program.  Jaime will spend the majority of her time working with the various kitchens to improve the program. 
  • We are still pursuing support from Lunch Time Solutions at this time to coach Jaime and each kitchen on things they can do now to improve the program.
Recommended Motion(s):  Motion to approve new hire and reassignment recommendations as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve new hire and reassignment recommendations as presented Passed with a motion by Brian Vavricek and a second by Virginia Semerad.
No Action(s) have been added to this Agenda Item.
Discussion: 

Dr. Hoesing reported we are recommending that  Jaime Ramirez to move to food service manager.  Marlene Hartman has agreed to work a few hours per week to teach Jaime how to do the production records, coordinate orders, and complete financial records for the program.  Jaime will spend the majority of her time working with the various kitchens to improve the program. We are still pursuing support from Lunch Time Solutions at this time to coach Jaime and each kitchen on things they can do now to improve the program.

V. Discussion Items and Reports
V.A. Principals Reports
Rationale: 

Principal Reports to begin in September

Discussion: 

No principal's  reports since school has just started for 17-18 year

V.B. Directors Reports
Rationale: 

Directors Reports will begin in September

Discussion: 

No director's reports since school has just started for 17-18 year

V.C. Superintendent's Report
Rationale: 

1.  Opening Workshops:  Thank you to Rich Brabec for bringing the grill and for grilling the hamburgers for staff last Wednesday.  Also thank you to Brian, and Virginia for their role in presenting at the meeting for the foundation.  The staff really appreciates everything the board does to support them.  See attachments outlining the opening all-staff workshop.

2.  Summer projects:.  See building and grounds (fix-it) for complete report.

3.  Construction Progress:  Construction timeline on the building remains consistent.  We will be moving into the building on the morning of October 10th.  We may schedule a ribbon cutting and open house in conjunction with parent teacher conferences that evening.

4.  Budget Workshop:  The 2017-18 budget workshop is scheduled for Monday, August 28th.  We will also review the 2016-17 budget and make any transfers from the general fund at that special meeting. 

5.  Area Membership Meeting:  The NASB Area Membership Meeting is scheduled for September 20th at Norfolk.  Registration due September 13th.

6.  New Website and District App:  The technology team has been working all summer to migrate our old website on to the new platform.  This website will allow many more options and will also support a new district app that people can access or that we can send out push notifications.   There will be someone from the tech team there to demonstrate and help you download the app if you are interested.

7.  New Recording Secretary:  Sally Jakub will begin as our new recording secretary taking over for Kathy Marking upon her retirement.  Due to the new board website, Sally started a month early.  Welcome Sally!

 

Discussion: 

Mr. Droge from the technology department was present to demonstrated the schools new website and district app.  He show many of features and said there will more added to website as it will always be a work in progress. 

Attachments:
V.D. Board Member/Committee Reports
Rationale: 

1.  AUGUST FOUNDATION MEETING

Discussion: 

Foundation President Brian Vavricek reported that they had a successful golfing tournament and are making plans for the Labor Day dance and encourage all to attend. 

Attachments:
VI. Correspondence Items
VII. Adjournment
Recommended Motion(s):  Motion to adjourn Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to adjourn Passed with a motion by Brian Vavricek and a second by Mynor Hernandez.
No Action(s) have been added to this Agenda Item.
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