Public Meeting Agenda: August 29, 2018 at 6:30 PM - Board of Education Regular Meeting

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August 29, 2018 at 6:30 PM - Board of Education Regular Meeting Agenda

August 29, 2018 at 6:30 PM - Board of Education Regular Meeting
I. 2017-18 Budget Amendment Hearing
Rationale:  I.     Call Hearing to Order

II.   The purpose of the Hearing is to review, discuss, consider, and receive input, and or support, opposition, criticism, suggestions or observations of taxpayers relating to amending the 2017-18 budget.

III.  Adjourn Budget Amendment Hearing

 
Attachments:
II. Call Meeting to Order
Rationale: 

STRIVE  -  COMMIT  -  SUCCEED  -  District Mission Statement

Schuyler Community Schools in partnership with parents, students, and the community is committed to educate students to become skilled, knowledgeable and responsible citizens in a global society - District Vision Statement

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public.  Notice of this meeting was also given in advance to all members of the Board of Education

II.A. Pledge of Allegiance
Discussion:  All present participated in the Pledge of Allegiance.
 
II.B. Declaration of Open Meeting
Rationale: 

This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the back of the meeting room.

Nebraska Open Meetings Act:  http://nitc.nebraska.gov/documents/statutes/NebraskaOpenMeetingsAct_current.pdf

III. Approval of Consent Agenda
Rationale:  Discuss, Consider and Take Action on the consent agenda
Recommended Motion(s):  Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the consent agenda Passed with a motion by Brian Vavricek and a second by Virginia Semerad.
No Action(s) have been added to this Agenda Item.
III.A. Agenda
III.B. Acceptance of Claims
III.B.1. Bills of $5,000 or more
III.C. Financial
III.D. Year End Transfers
Rationale: 
2017-18 Year End Transfer Recommendations
1.  General Fund to Activity Fund:      $20,000
Discussion:  The General Fund will transfer $20000 to Activity fund to cover the dual credit classes.
IV. Public Forum - We ask that all presentation be limited in their length.
V. Action Items
V.A. Budget, finance, negotiations, and personnel
Rationale:  This committee is responsible for budget, finance, and contract negotiations with administration, certificated staff, and support staff.
V.A.1. Consider, discuss, and take action to approve the 2017-18 budget amendment as advertised.
Rationale: 

In closing out our 2017-18 budgets in the general fund, lunch fund, and special building fund we need to recommend amendments to meet the actual financial responsibilities as outlined below:

1.  General Fund:  At our August 13th board meeting, we recommended prepaying the list of 2018-19 bills and staff requisitions.  Following the meeting, payroll required additional spending in grant funds to allow us to claim all expenditures for reimbursement of all grant receipts.  In doing so, we overspent the general fund by $23,000.  We are recommending a $50,000 amendment to the general fund to allow a final transfer of high ability learner (HAL) funds to cover tuition expenses in the activity fund.

2.  Lunch Fund:  This past year our lunch participation and reimbursements exceeded our previous year's amounts.  In addition, our food service applied for and received several grants for equipment, not originally allowed for in the budget.  Therefore, we are recommending a $75,000 amendment to the lunch fund.

3.  Special Building Fund:  The special building fund was used to fund the high school classroom addition, the vocational/Art addition and renovation, and the new roof on the preschool building.  In addition, the pay applications presented in July and August for $76,811 were paid in error to Hewgley and Associates rather than to Fauss Construction.  Due to this error we are  recommending $175,000 amendment to cover this error in payment and complete all payments for district projects completed over the 2017-18 school year.

Attached is the full budget, the advertised budget notice, and the valuations certified for the 2017-18 school year.

 
Recommended Motion(s):  Motion to approve the 2017-18 budget amendment as advertised. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the 2017-18 budget amendment as advertised. Passed with a motion by Richard Brabec and a second by Holly Hild.
No Action(s) have been added to this Agenda Item.
Attachments:
V.A.2. Consider, discuss, and take action to approve new hire recommendations
Rationale: 
1.  Esmeralda Avalos:  Afterschool Coordinator
2.  Yelitze Cuevas:  SCHS Technology Assistant
Recommended Motion(s):  Motion to approve new hire recommendations as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve new hire recommendations as presented Passed with a motion by Virginia Semerad and a second by Mynor Hernandez.
No Action(s) have been added to this Agenda Item.
V.B. Board Policy, Handbooks, and Support Programs
Rationale:  This committee is responsible for annual review of board policies, handbooks, and crisis/safety plans.  This committee is also responsible for the support and development of support programs(nursing, food service) in the district.
V.B.1. Consider, discuss, and take action to approve parent request for expanded morning and afternoon bus service to Lonnie's Trailer Court.
Rationale:  Lonnie’s Trailer Court Bus Service
  1. This is an unsupervised load/unload bus service.
  2. The morning bus route pickup: 18th and Fort Street at 7:15 AM.
  3. The afternoon bus route drop off: 18th and Fort Street at 4:15 PM.
  4. Regular bus route rules apply.
  5. Fee (per bus):  $450 per semester ($5 per day/ $1.66 per mile).
  6. First Semester bus payment due:  September 7, 2018.
  7. Second Semester bus payment due:  January 7, 2019.

If one bus is used to transport students, bus route schedule will be:

Bus Driver:  Kenny Kracl
  1. Elementary Building
  2. Middle School Building
  3. High School Building
  4. Preschool Building

* If two buses are necessary, the morning bus route schedule will be:

Bus Driver:  Kenny Kracl               Bus Driver:  Terry Spale
  1. Elementary Building                     Elementary Building
  2. High School Building                     Middle School Building
  3. Preschool Building

 
Recommended Motion(s):  Motion to accept administrative recommendation for expanding bus service to Lonnie's Trailer Court as presented. Or Motion to reject administrative recommendation to expand bus service to Lonnie's Trailer Court. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to accept administrative recommendation for expanding bus service to Lonnie's Trailer Court as presented. Or Motion to reject administrative recommendation to expand bus service to Lonnie's Trailer Court. Failed with a motion by Brian Vavricek and a second by Mynor Hernandez.
No Action(s) have been added to this Agenda Item.
Discussion:    
VI. Discussion Items and Reports
VI.A. 2018-19 Budget Workshop
Rationale:  See attached Budget and Budget Materials
VII. Adjournment
Recommended Motion(s):  Motion to adjourn Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:  Adjourned at 8:43 pm 
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