July 1, 2014 at 12:30 PM - Board of Education Special Meeting

Rationale: 

STRIVE  •  COMMIT  •  SUCCEED  -  District Mission Statement

Schuyler Community Schools in partnership with parents, students, and the community is committed to educate students to become skilled, knowledgeable and responsible citizens in a global society - District Vision Statement

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public.  Notice of this meeting was also given in advance to all members of the Board of Education

Rationale:  This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the hallway outside the Media Center.

Rationale:  We have been working with JEO Consulting on the proposed safe routes to school project at the elementary building.  Attached is the proposal, scope of work, bond bid, and contract.  This project is a high priority item on our 2014 strategic plan.  See enclosure.

Rationale:  1.  Preschool Building:  The contractors are pretty much on schedule.  The electrical and HVAC systems are installed, the 2X4 classroom walls have been erected and the windows are supposed to be in around the 4th of July.  Once the windows have been replaced, contractors will complete the drywall, painting and carpet installation.  They are also working on installation of a new fire alarm system and moving exterior security cameras.

2. Rental House:  The custodial staff has completed painting the rental house.  They also installed carpet in the living room and flooring in the bathroom and kitchen.  Ronnie is looking for used appliances for the kitchen.  The new high school level III special education teacher will be renting the house for $400 per month. Attached is a copy of the rental agreement used in the past for your review and recommendations for changes.

3.  Technology Coordination Project:  The technology team has been working in coordination with our custodians on moving our technology program to the middle school wing.   They should have this move completed with off-site backup systems deployed to improve our data security and deploy the redundancy needed to support both instruction and business operations.  We also were able to move Kady Arps from her position as an elementary para educator into our website development and public relations position for the 2014-15 school year.  Our technology team will be responsible for developing our district website as well as provide the technical support for the Foundation and Alumni websites.

4.  Before and After School Busing Proposal:  We discussed the need to consider offering "in-town" transportation to our students before and after school.  This program would be made available to our students K-12 with stops at each building.  We would begin our pickup at the trailer park west of Cargill at 7:30 AM and work the route with stops at each building.  We will visit at the meeting about other possible bus stop considerations. 

5.  Crisis Intervention/Secure Check-in Programs:  One of the items of concern identified by our parents was safety and security.  We are recommending two programs to assist us in the management of people and buildings and provide first responders with important information needed to adequately respond to an emergency situation at our buildings.  The Check-in program will have a total cost of $3,000 for the software, badge/pass printers, and labels.  The Rapid Responder program is an emergency preparedness and crisis management system that connects school buildings to emergency response personnel.  The information provided online includes floor plans, site maps, ariel photos, interior and exterior facility photos, hazardous material inventories and locations, MSDS, utility control and shutoff locations, police and tactical plans, emergency and evacuation plans, first alert, and immediate alert systems, etc...  We have the choice of purchasing the minimum plan, where we input the data, or purchasing service.  We will review the status of our current district grants to see which level we can support.

6.  Sale of Modular Buildings at the Preschool:  We have been working with Chris Langemeier on a appraisal of the modular portable classrooms at the preschool campus.  We have parties who have expressed interest in purchasing the buildings, but are waiting for an appraisal.  If we can't get an appraisal, the board can set a minimum price they would accept.  Our legal council has recommended we advertise these buildings and a request for bids on the purchase of these buildings.  We are advertising the first two weeks in July with a due date of Friday, July 11th, at 12:00 noon.  We will open the bids at the regular board meeting on Monday, July 14th and award the sale of the buildings at that time.  

7.  Electronic File Storage:  The district office has been working to update and manage our personnel files electronically.  This system provides electronic, searchable access to past and present personnel files.  Once we complete the files for the central office we will be moving to managing past student files.  This improves our security and management of files.