Public Meeting Agenda: March 9, 2015 at 6:30 PM - Board of Education Regular Meeting

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March 9, 2015 at 6:30 PM - Board of Education Regular Meeting Agenda

March 9, 2015 at 6:30 PM - Board of Education Regular Meeting
I. Call Meeting to Order
Rationale: 

STRIVE  •  COMMIT  •  SUCCEED  -  District Mission Statement

Schuyler Community Schools in partnership with parents, students, and the community is committed to educate students to become skilled, knowledgeable and responsible citizens in a global society - District Vision Statement

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public.  Notice of this meeting was also given in advance to all members of the Board of Education
Discussion:  Meeting was called to order by President Brabec. Board members present were Semerad, Hild, Vavricek, Brabec, and Cerny; Misek was absent. Others present were Dr. Hoesing, Principals Comley, Burton, Vrba, Pavlik, and Reinsch; Assistant Principal Kovar; and Directors Egr, Grammer, and Gibbons; and Student Council representative Ravanales.
I.A. Pledge of Allegiance
Discussion:  All present participated in the Pledge of Allegiance.
I.B. Declaration of Open Meeting
Rationale:  This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the hallway outside the Media Center.
Discussion:  President Brabec read the District Mission Statement and declared the meeting was in open session and had been advertised in advance. The open meetings act is posted outside the meeting room.
II. Approval of Consent Agenda
Rationale:  Discuss, Consider and Take Action on the consent agenda
Recommended Motion(s):  Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the consent agenda Passed with a motion by Brian Vavricek and a second by Virginia Semerad.
No Action(s) have been added to this Agenda Item.
II.A. Agenda
Attachments:
II.B. Minutes
Attachments:
II.C. Acceptance of Claims
Attachments:
II.C.1. Bills of $5,000 or more
Attachments:
II.D. Financial
Attachments:
II.E. Other Listed Reports
III. Public Forum - We ask that all presentation be limited in their length.
III.A. Recognition of visitors and guests
Rationale:  Larianne Polk, administrator at ESU7 will be at the meeting to discuss services available at ESU 7.
Discussion:  Representing the ESU7 were Administrator, Larianne Polk, Migrant Director, Dee Condon; and District 9 Board of Director Joyce Baumert. Ms. Polk made a video presentation and highlighted shared services offered and a program directory.
III.B. Other topics (limited to 5 minutes - subject to guidelines of the Board Participation Policy)
III.C. Student Representative's Report
IV. Action Items
IV.A. Americanism: Curriculum, Assessment, and Instructional Programs
Rationale:  This committee is responsible for reviewing curriculum recommendations, textbook selection, requisitions/inventory, and instructional programs.
IV.A.1. Consider, discuss, and take action to approve the contract with GI Physical Therapy for occupational therapy services for the 2015-16 school year.
Rationale:  This is a contract renewal with GI Physical Therapy.  The rates are as approved by the Nebraska Department of Education for reimbursable services.

Please consider this a letter of contract for our arrangement fore occupational therapy services for the 2015-16 school year.

We will supply an occupational therapist for occupational therapy services during the 2015-16 school year.

The occupational therapy services will be billed out at the Department of Special Educations approved rate, which has yet to be determined by the State.  Travel time will be billed out at an hourly rate of $48.00 per hour plus mileage.  Mileage rates will follow the State Department of Administrative Services/Nebraska Department of Education rate and will adjust accordingly.  Mileage will be calculated by taking the total mileage per day and dividing it by the number of schools seen.  Each school will pay an equal amount of the mileage.  Either party can terminate this agreement upon sixty (60) days prior written notice.

Please sign both copies of this contract.  Keep one for your records and return the other for us for confirmation of this contract.    Please feel free to contact me with any question or concerns you may have

Mary Walsh-Sterup, OTR/L, CHT
Recommended Motion(s):  Motion to approve the contract with GI Physical Therapy for occupational therapy services for the 2015-16 school year. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the contract with GI Physical Therapy for occupational therapy services for the 2015-16 school year. Passed with a motion by Virginia Semerad and a second by Eric Cerny.
No Action(s) have been added to this Agenda Item.
Discussion:  Dr. Hoesing shared that fees for service and mileage are state approved in advance of services.
Attachments:
IV.A.2. Consider, discuss, and take action to approve the 2015 textbook replacement and curriculum updates.
Rationale:  The Americanism committee met and reviewed the 2015 textbook replacement cycle and curriculum updates.  Our goal is to keep the budget for replacement materials at $200,000 annually.  See attached is the textbook cycle.
Action(s):
Motion to approve the 2015-2016 textbook replacement and curriculum updates Passed with a motion by Virginia Semerad and a second by Brian Vavricek.
No Action(s) have been added to this Agenda Item.
Discussion:  The Americanism committee met and reviewed the 2015 textbook replacement cycle and curriculum updates. Our goal is to keep the budget for replacement materials at $200,000 annually.
Attachments:
IV.B. Board Policy, Handbooks, and Support Programs
Rationale:  This committee is responsible for annual review of board policies, handbooks, and crisis/safety plans.  This committee is also responsible for the support and development of support programs(nursing, food service) in the district.
IV.C. Building, Grounds, and Transportation
Rationale:  This committee is responsible for recommending approval of building/grounds and transportation programs, vehicle replacement schedule, building and maintenance and upgrade schedule.
IV.C.1. Consider, discuss, and take action to approve the 2015 transportation replacement plan.
Rationale:  We are recommending replacing two small vehicles and adding another bus to our fleet.  We replaced bus #2 this year after it burned last spring.  We would like to add one more bus to the fleet, as bus 64D is good enough to do the in-town route, but not in reliable enough to take on any lengthy activity trip.  See replacement cycle.  The amount of our annual replacement cost remains the same.
Recommended Motion(s):  Motion to approve the vehicle replacement plan as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the vehicle replacement plan as presented. Passed with a motion by Richard Brabec and a second by Virginia Semerad.
No Action(s) have been added to this Agenda Item.
Discussion:  Two small vehicles will be added in addition to one full-sized bus and one van used for student transportation will be moved to the maintenance department.
Attachments:
IV.C.2. Consider, discuss, and take action to approve the 2015 building and grounds plan for updating and remodeling current district facilities.
Rationale:  Attached is the updated building and grounds plan for 2015.  This includes completion of the 2nd floor fire escape and remodeling project at the preschool along with the new playground.  See attached plan.
Recommended Motion(s):  Motion to approve the building and grounds plan as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the building and grounds plan as presented. Passed with a motion by Holly Hild and a second by Brian Vavricek.
No Action(s) have been added to this Agenda Item.
Discussion:  A structural stamp is needed for the fire escape plan at the Preschool; construction will proceed if the bid is under $35,000. A bid has been received for one of the portable classrooms and a second bid has been received for all four remaining classrooms. In addition, the 2015 upgrade/remodeling plan includes work to be done at SCS Preschool, SMS, SCHS, and a garage owned by the district.
Attachments:
IV.C.3. Consider, discuss, and take action to approve the preschool playground project.
Rationale:  Mr. Comley has been working with Six Pence and the PTO to upgrade the playground at the preschool building.  They have the money needed for the playground, but are asking for support for the installation.  See attached plan.
Recommended Motion(s):  Motion to approve the proposed playground and installation at the preschool building. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the proposed playground and installation at the preschool building Passed with a motion by Richard Brabec and a second by Eric Cerny.
No Action(s) have been added to this Agenda Item.
Discussion:  A bid was received from Crouch Recreation for playground equipment for the SCS Preschool at a cost of $58,949. A Sixpence grant that must be used by June of 2015 will be put toward the cost. In addition the PTO has pledged financial support. Installation will be an additional cost of $15,950.
Attachments:
IV.C.4. Consider, discuss, and take action to approve the MOU with Schuyler Lumber for the 2015-16 school year.
Rationale:  We currently have a Memorandum of Understanding (MOU) with Schuyler Lumber to build a house.  Prior to our contract with Schuyler Lumber, the school contracted with Neighbor Works on this project.  After several meetings with Brian Schmidt from Schuyler Lumber, we are ready to propose another MOU for the 2015-16 school year.

Schuyler Development Company, is also cooperating with this project to propose possible funding in support of this project.   This funding would be in support of the subcontractors also working on this project.  This funding will help with the sustainability of the program if the house completed does not sell prior to the starting of a new house.  In addition, Brian Bywater, Schuyler Housing Director, has developed and implemented a housing survey to determine possible interests and needs of people wanting to move here or acquire a different home.

See attached Memorandum.
Recommended Motion(s):  Motion to approve the MOU with Schuyler Lumber for the housing project for the 2015-16 school year. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the MOU with Schuyler Lumber for the housing project for the 2015-16 school year Passed with a motion by Brian Vavricek and a second by Holly Hild.
No Action(s) have been added to this Agenda Item.
Discussion:  Prior to our contract with Schuyler Lumber, the school contracted with Neighbor Works on this project. Schuyler Development Company, is also cooperating with this project to propose possible funding; this funding would be in support of the subcontractors also working on this project.
Attachments:
IV.D. Governance: Public Relations, Technology, and Planning
Rationale:  This committee is responsible for recommending the annual district calendar, strategic planning process, and promoting positive public relations and communications program.
IV.D.1. Consider, discuss, and take action to approve the district network upgrade.
Rationale:  Attached is the rationale for the network upgrade project.  This project is proposed as a result of the change in e-rate reimbursements now allowing for internal connection funding.  If approved, this work could be completed at 20% of the total cost, with 80% funded through e-rate.  See attached rationale and bid sheets for this project.

If by some chance, e-rate does not cover the cost of the network upgrade, the cost of the upgrade will be reduced from the 2015-16 technology budget.
Recommended Motion(s):  Motion to approve the bid from Heartland to upgrade the district network. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the bid from Heartland to upgrade the district network Passed with a motion by Virginia Semerad and a second by Richard Brabec.
No Action(s) have been added to this Agenda Item.
Discussion:  The RFP proposals request new WiFi network hardware and additional cabling for the additional WiFi access points to be installed in each classroom across the district. Announcement of 471 funding (erate) decisions will be September 1, 2015
Attachments:
IV.D.2. Consider, discuss, and approve the 2015 technology replacement plan.
Rationale:  The governance committee met with Mr. Droge and administrators to review our recommendations on the technology replacement cycle.  See information below for the summer of 2015.

I have tweaked and updated the Replacement schedule in FMP. I think it’s ready for the school board to review. These are obviously the big ticket items for the 2015-16 school year. A quick explanation of the 210 iPads…as I stated in the committee meeting the other day, it’s my hope that we provide an iPad to every certified teacher in the district. SMS and SCHS staff currently have an iPad. SES and the rural school teachers would be next and that total is 77.

  77 SES & Rural staff ipads
120 Class of 2019 (incoming freshman class at SCHS)
  13 extra ipads for transfer-in students during the school year and also to be used as loaners when broken ipads are sent to repair shop.
====
210 total ipads

The IT budget also includes several other items not listed on the Replacement schedule…

* Tech Contracted Services ($55,000 budget)
* Tech Equipment/Hardware ($200,000 plus additional $100,000)
* Tech Supplies ($15,000 budget)
* Tech Dues/Training/Fees ($25,000 budget)
* Tech Software ($25,000 budget)

Replacement Plan outlined below

Year Area Group Name Location Total
2015 Mobile Cart Netbooks Richland $10,000.00
2015 Netbook Cart 1 Netbooks SES $20,000.00
2015 Netbook Cart 2 Netbooks SES $20,000.00
2015 Staff laptops 4 years old Staff Laptops SCS $52,000.00
2015 SES & Rural staff & incoming 9th grade SchuyPad SCS $126,000.00
2015 PRM 30/35 projectors in district & Preschool Projectors SCS $34,950.00
2015 Copiers > 5 yrs and most repair calls Copiers SCS $9,510.00
2015 Total Cost $272,460.00
Recommended Motion(s):  Motion to approve the 2015 technology replacement plan. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the 2015 technology replacement plan Passed with a motion by Richard Brabec and a second by Eric Cerny.
No Action(s) have been added to this Agenda Item.
Discussion:  The technology replacement plan includes 210 total iPads, tech contracted services,equipment/hardware, supplies training and software. Copy machines will also be included in the technology budget.
IV.D.3. Consider, discuss, and take action to approve the 2015-16 school calendar
Rationale:  We met several times with the Schuyler Education Association (SEA) to receive input on the 2015-16 school calendar.  Attached is the calendar presented to the board governance committee for approval.  See attached calendar.
Recommended Motion(s):  Motion to approve the 2015-16 school calendar as recommended by the board committee. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the 2015-16 school calendar as recommended by the board committee. Passed with a motion by Brian Vavricek and a second by Holly Hild.
No Action(s) have been added to this Agenda Item.
Discussion:  The first day of the 15-16 school year will be Wednesday, August 12.
Attachments:
IV.E. Budget, finance, negotiations, and personnel
Rationale:  This committee is responsible for budget, finance, and contract negotiations with administration, certificated staff, and support staff.
IV.E.1. Consider, discuss, and take action to approve teacher early retirement requests.
Rationale:  We have four qualified early retirement requests to approve:
1.  Peg Aldrich:  Elementary teacher
2.  Jon Knutson:  High School Social Studies Teacher
3.  Sheri Melick:  Elementary teacher
4.  Tom Wheeldon:  Agricultural Education Instructor (FFA)

We have two additional retirement requests for consideration negotiated at a reduced compensation rate (66%).
1.  Jo Lynne Krumel:  Middle School Teacher
2.  Roxanne Pontow:    Middle School Teacher   

Recommended Motion(s):  Motion to approve the early retirement requests and thank them for their service to the district. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the early retirement requests and thank them for their service to the district Passed with a motion by Richard Brabec and a second by Virginia Semerad.
No Action(s) have been added to this Agenda Item.
Discussion:  Four teachers qualified for ERIP (Early Retirement Incentive Program) - Peg Aldrich, Elementary teacher; Jon Knutson, High School Social Studies Teacher; Sheri Melick, Elementary teacher and Tom Wheeldon, Agricultural Education Instructor (FFA.) In addition two teachers qualified at a reduced compensation rate - Jo Lynne Krumel and Roxanne Pontow, both from SMS.
Attachments:
IV.E.2. Consider, discuss, and take action to approve staff resignations.
Rationale:  Resignations:
1.  Nancy Kneen:  High School Guidance Counselor.  Effective at the end of this contract year.
2.  Charles James:  High School Math Instructor.  Charles has accepted a job in Texas as an actuary. His last day of teaching will be April 10th.  We will adjust his payroll to reduce the contract days not fulfilled.  We are working to find a suitable replacement for the remainder of this year.

See attached resignations
Recommended Motion(s):  Motion to approve resignations of Nancy Kneen and Charles James and release Charles from his 2014-15 contract duties on April 10th. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve resignations of Nancy Kneen and Charles James and release Charles from his 2014-15 contract duties on April 10th Passed with a motion by Holly Hild and a second by Brian Vavricek.
No Action(s) have been added to this Agenda Item.
Discussion:  Staff resignations were received from Nancy Kneen, High School Guidance Counselor, effective and the end of the year and Charles James, High School Math Instructor effective April 10th.
Attachments:
IV.E.3. Consider, discuss, and take action to approve support staff replacement hires.
Rationale: 

Replacements for 2014-15
1.  Ramona Rodriguez:
  Part-time Maintenance – Richland,  Part-time 15 weeks - $9.00,  replaced Armando Venzor at Richland.             

2.  Paloma Lopez:  SES Para Educator, Full-time 21 hr week  $9.75, replaced Elizabeth Puente at SES        (8.50 + .50 inter + .75 cert)           

Recommended Motion(s):  Motion to approve administrative recommendations to hire Ramona Rodriguez and Paloma Lopez for the replacement support staff positions. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve administrative recommendations to hire Ramona Rodriguez and Paloma Lopez for the replacement support staff positions Passed with a motion by Virginia Semerad and a second by Eric Cerny.
No Action(s) have been added to this Agenda Item.
Discussion:  Ramona Rodriguez was hired for part-time maintenance at the Richland School and Paloma Lopez was hired as a SES Para Educator.
IV.E.4. Consider, discuss, and take action to approve new hire recommendations for the 2015-16 school year.
Rationale:  New Hires for 2015-16

 1. Dana Garrison:  Agriculture Education Instructor (FFA)  See attached information

Recommended Motion(s):  Motion to approve hiring Dana Garrison for the Ag Ed/FFA Position for the 2015-16 school year. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve hiring Dana Garrison for the Ag Ed/FFA Position for the 2015-16 school year Passed with a motion by Richard Brabec and a second by Brian Vavricek.
No Action(s) have been added to this Agenda Item.
Discussion:  Dana Garrison was hired for the Ag Ed/FFA position for the 2015-16 school year.
IV.E.5. Consider, discuss, and take action on administrative reassignments for the 2015-16 school year.
Rationale:  The finance committee met to review recommendations on administrative reassignments for the 2015-16 school year.  With the resignation of Greg Pavlik, the board finance committee decided to open the positions to outside applicants.   After review of possible candidates, the finance committee of the board, is recommending reassignment of current administration to fill the vacancy and restructure administrative assignments across the district.  See recommendation outlined below:

1.  Superintendent:  Dr. Daniel Hoesing
2.  Director of Curriculum, Assessment, and Federal Programs:  Dave Gibbons
3.  Special Education Director:  Darli Jo Vrba
4.  High School Principal:  Stephen Grammer
5.  High School Asst. Principal/AD:  Michelle Egr
6.  Middle School Principal:  Michelle Burton
7.  Middle School Asst Principal/Rural School Principal:  Gerry Reinsch
8.  Preschool/Elementary School Principal:  Bill Comley
9.  Elementary School Asst. Principal/K-8 AD: Darin Kovar
Recommended Motion(s):  Motion to approve administrative reassignments as proposed for the 2015-16 school year. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve administrative reassignments as proposed for the 2015-16 school year Passed with a motion by Eric Cerny and a second by Brian Vavricek.
No Action(s) have been added to this Agenda Item.
Discussion:  The following administrative assignments were approved for the 2015-2016 school year: Superintendent: Dr. Daniel Hoesing; Director of Curriculum, Assessment, and Federal Programs, Dave Gibbons; Special Education Director, Darli Jo Vrba High School Principal, Stephen Grammer; High School Assistant Principal/AD, Michelle Egr; Middle School Principal, Michelle Burton; Middle School Assistant Principal/Rural School Principal, Gerry Reinsch; Preschool/Elementary School Principal, Bill Comley and Elementary School Assistant Principal/K-8 AD, Darin Kovar.
V. Discussion Items and Reports
V.A. Principals Reports
Rationale:  SES K-2 Report:  Darli Jo Vrba

Population Boom: Since February 1st, we have enrolled 17 new students. Some students are new to our country while some students are returning to us! Our official enrollment as of March 2nd is 860 students! Exciting times, yet a little scary!

Kindergarten Registration is under way!! Parents have been invited to pick up registration packets at S.E.S. or Fisher's #24 or Richland during the week of March 2nd. All packets will be returned during the week of March 9th! P-T Conferences will allow parents to return them during the evening!! As of right now, we are "planning" for about 120 students at S.E.S..

The K-2 team has completed the scope and sequence of the math curriculum for the MAPs and NeSA testing. We are beginning to make plans for the 2015-2016 school year! Our PLC time has been filled with multifaceted discussions about new ideas to implement to ensure our students success and our three books we are reading!

Preschool/3-5 Report:  Bill Comley

Preschool               92
Kindergarten         171
1st Grade             147
2nd Grade            125
3rd Grade             138
4th Grade             149
5th Grade             130
Total Enrollment    952

Had a good meeting with NETV about coming back to Schuyler for an event to promote family participation. It looks as if this will take place late summer.

A great opportunity has also been presented to Schuyler. We have a private funder that has a great deal of passion for early childhood and Schuyler. He had decided to fund a parent engagement piece that will bring parent participation to SES. The amount will be $30,000 a year for 3 years. The money will fund a person to work 7hrs a week to help parents and the community of Schuyler in many ways but not limited too:
  • Focus groups for parents to determine what needs of the parents are as they begin to engage in the school and their children's education
  • Formation of a nucleus group of parents to increase parental involvement to decrease isolation
  • Form a PTO/PTA
  • Help with school/city organization of children activities  

Rural Schools' Report:  Gerry Reinsch
Current Enrollment #'s             Richland   Fishers
Kindergarten                                3            9
1st Grade                                     7          12
2nd Grade                                    3            6
3rd Grade                                    7           11
4th Grade                                    2             8
5th Grade                                    4             9
6th Grade                                    8             6
7th Grade                                    2             1
8th Grade                                    0             3
Total Enrollment                         36            65

Richland
A science fair was held on March 4 at 2:30.  All 5th, 6th and 7th graders presented to parents and the other teachers and classes.  

The school received a $300 grant from Cornhusker Power for the purchase of Mindware in the 2nd, 3rd, 4th grade classroom.

Mr. Burton's PE students raised $695 for the Heart Association (Jump Rope for Heart).

Fishers
PE students raised just over $1,500 for Heart Association.


SMS Report:  Michelle Burton

SMS Enrollment: 364 students

SMS is ready for spring!  Our winter athletic seasons have wrapped up, and track and the fourth quarter  Warrior Academy clubs will begin on March 16th!  We have created programming that truly offers something for all of our students to enjoy and take part in.  We welcome parents and community members to call SMS if they would like to learn more about becoming an employee or volunteer with our program.

SMS students also recently completed a Box Tops Blitz under the direction of Mrs. Hall.  We collected 2,163 labels.  We also encourage parents to bring in Box Tops and Didier's receipts to Parent Teacher Conferences on Tuesday evening and all day Wednesday!  Some of our contributors also had the opportunity to throw pies at a dozen SMS staff members this past Friday!

There will be upcoming parenting sessions on behalf of Cargill and SCS at the middle school March 17th.  Sessions will cover information on drugs and alcohol, and they will be presented in both English and Spanish. The sessions run approximately 30 minutes and a free resource to the community.  A special thanks to Mrs. Kment and our partners at Cargill for organizing this event.

Mrs. Dimas, Mrs. Kment, and Mrs. Lopez will be honored by the Center for Survivors next week for their service to the students of SMS.  They are a valuable part of our school and community and well deserving of this honor!

Mr. Schultz will be honored at the upcoming Boys State Tournament for his coaching accomplishments in his career.  We are blessed to have Coach Schultz on the Warrior staff and are thankful for his many talents that serve the adolescents of our community on a daily basis!


SCHS Report:  Greg Pavlik and Darin Kovar


Enrollment as of 3/5/15 is 485 students.  This is +2 from last month

9th grade – 127

10th grade – 131

11th grade – 100

12th grade – 127

The second formal observations for all probationary teachers have been conducted.  Summative evaluations will be completed within the next few weeks.  Both informal and formal observations will continue until the end of the academic year.

Mrs. Kracl has informed me that there are only 2 students left to assess for the English Language Development Assessment (ELDA).  In an effort to better understand the ELDA assessment process I have asked Mrs. Kracl to prepare an overview for you.

ELDA Testing

This acronym stands for English Language Development Assessment.  All students who are classified as LEP on the NSSRS system have to complete this exam once a year.  The ELDA is similar to the NeSA exams that students in grade 11 complete in that it is required by the state for all students who are learning English for the first time.

There are four parts to the exam:  reading, writing, listening, and speaking.  The speaking test is a 20-minute oral test that students do one at a time.  They listen to 12 questions on a CD and answer the questions orally.  The teacher scores this test based on a rubric provided by the test company.

The reading, writing, and listening portions of the exam can be completed in groups.  The reading and writing tests are untimed.  Students read paragraphs and answer questions for the reading part.  In the writing part, they respond to questions by writing sentences and paragraphs and they also look at writing and decide what is correct.

The listening part of the test is on a CD.  Students listen to conversations and short and long stories.  They listen to the questions and select the correct answer.  Students are able to see and read the questions and answer options, but they only hear the conversations and stories.  Students need about 45 minutes to complete this portion of the test.

Students receive scores from Level 1-5 on each section of the test.  They also receive a comprehension score and a composite score.  Students who receive a level 4 or 5 as a composite score are not required to complete the test again.  Students need to score at level 4 or 5 on both the reading and writing sections in order to have a composite score of 4 or 5.

The group tests are done in the east gym with one student per table, so we can give the test to 20 students at a time.  This year Ms. Eloge also did group tests and used the library annex with a smaller group, so that they were separated.  We gave the tests during periods 1 and 2, had a break during grab-and-go breakfast; then we did another section of the test during periods 3 and 4.  We did not give tests during period 5.  Students completed the last group test during periods 6-7.  Students returned to their classes when they finished each part of the test and then came to the gym when the next part of the test began.  We used three days to do group tests in the gym.  A few other students who were absent during the testing days had to complete the test or parts they missed at various times during our plan periods.

Eighty-one students completed all parts of the exam

Twenty-four of the eight-one students took the test for the first time.  Eighteen students took the test for the second time.  This means that more than half the students who took the test will probably have a level 1 or 2 composite score. 

Nine of the students who took ELDA are seniors and should graduate in May.

The 2015 testing window was from February 9, to March 20. 

Next year, the test will change to ELPA (English Language Proficiency Assessment) and will be completed on computers.  The speaking part will be recorded, so students will need to use headphones to do that part of the test.

The math team has used the data from our MAP assessments to prepare a series of lessons that are being used during Focus time for juniors.  Mr. James and Mr. Reeh created the lessons using an iPad app called Educreations. 

In preparation for Parent-Teacher conferences, I have asked all Focus teachers to make contact with the parent/guardians of the students assigned to their Focus class.  I have had positive comments from students, staff, and parents.  We want the parents/guardians of all of our students to receive a personal invitation to attend!

Ms. Johnson is working with seniors, and their parents, on the local scholarship process.  She visits with all English 12 and English Composition students and has scheduled times before and after school to meet with students and their parents.  Mrs. Guadalupe Marino has assisted her with Spanish speaking parents.

Future 10 a.m. starts for grades 9,10, & 12 due to NeSA assessment

  • March 31st and April 1st- NeSA Reading
  • April 8th and 9th – NeSA Math

April 15th – NeSA Science

Discussion:  SES official enrollment as of March 2nd is 860 students with an anticipated 15-16 enrollment for SCS Preschool of 120 students. NET Televsion plans to return in the fall of 2015-2016 to promote family participation in the education process. A local private funder has committed $30,000 per year for three years to fund parent engagement in the following areas: Focus groups for parents to determine what needs of the parents are as they begin to engage in the school and their children's education Formation of a nucleus group of parents to increase parental involvement to decrease isolation Form a PTO/PTA Help with school/city organization of children activities. Three SMS staff, Mrs. Dimas, Mrs. Kment, and Mrs. Lopez will be honored by Center for Survivors and Mr. Schultz, a teacher/coach will be honored at the Nebraska State Boys Basketball Tournament. At SCHS enrollment as of 3/5/15 is 485 students. Matt Eller will receive the President's Volunteer Service Award sponsored by Prudential.
V.B. Directors Reports
Rationale: 
  • Curriculum Report:  Dave Gibbons
    K-5 Social Studies – The team met and went updated the curriculum. We checked out three sets of curriculum materials. Two are good but not better and not much newer than what we already have.  Pearson is brand new, but teachers are unsure.  We continue to explore.
  • 6-8 Language Arts – We are working on a plan to combine Reading and Language Arts into one course.Mrs. Burton and I will present a plan.
  • K-8 Physical Education – We met and created a curriculum for K-8 PE.Teachers are examining the SPARK Curriculum.
  • K-12 Technology – Curriculum was re-written using ISTE Standards.
  • 9-12 Language Arts – The teachers are examining Houghton-Mifflin’s Literature Series.We are already using the 9th grade materials.We will most likely adopt this series for 10th, 11th and 12th.
  • K-12 English as a Second Language – This team worked on Rule 15 and then examined supplementary materials to use in class.These materials will be purchased using Title III funds.
  • H.S. History – A new U.S. History Book is needed at the high school level.The choices have been narrowed to Pearson and Houghton Mifflin.Either way, iBooks will be purchased for the students as has happened with Government and World History courses.

School Improvement – Our Accreditation Progress Report was accepted.  I’ve attached it for your reading pleasure.  Here are some highlights that the reviewer wrote:

The reviewer commends the district for its research based approach to addressing this improvement priority. Using the DuFour resources will assure meaningful and useful results to assist the district as it moves forward to help teachers in using a viable curriculum that will result in improved student achievement.

The district has impressed the reviewer with first its use of Filemaker Pro to track programs and initiatives in a transparent way that will keep all stakeholders abreast of progress or lack of the same. Second, the district has outlined viable, reasonable, and accomplishable stages and steps for accomplishing a systematic, systemic approach to this improvement priority. Finally, the embedded professional development will lead to teacher effectiveness and student improvement.

Kudos to the board and administration for establishing in policy the school improvement plans. The established school improvement handbook that is systematically reviewed by the board will keep all stakeholders informed, committed to excellence, and on task to accomplish best practices for students and teachers alike.

Assessment and Accountability

– We are partially through the English Language Development Assessment and we will start the NeSA Assessments at the end of the month. We are looking at the MAP data to help prepare for the NeSA.

Director of Grants/SMS AD Report:  Stephen Grammer

21st Century Grant

After School Program

  • The third quarter of this school year has been a good quarter for the After School Program  We have more staff and more students attending the After School Program.
  • At the beginning of March we had 230 students in the After School Program, K – 8.   At the end of March we have 191 students at SES and 50 students at SMS for a total of 241.  That means we are only 15 students short of our goal at the Middle School and 50 students short at the elementary school.  These are great numbers and we have the whole fourth quarter to expand our program.
  • The supper program with the After School Program was implemented in February and we have seen better attendance and attentiveness in the clubs during the day.  Parents and students are appreciative of the supper program.

School Improvement Grant  (SIG)

Discovery Education

  • On February 10th through the 12th, Discovery Education trainers cam to SMS and worked with the staff on lesson push ins.  The staff did the push in lesson plans, instead of the trainers, and then the trainers sat down with the staff member and reviewed how the lesson went.  It was a good training for staff and well received.
  • On Friday, February 27th,  Discovery Education administrators and trainers came to SMS to have a Midyear Partnership Review.  During the review, the SMS administration, Discovery Ed trainer, and Discovery Ed administration sat down and reviewed what has happened throughout the year, positive and negative.  Then discussed how to improve, how the year would end with trainings, and what does the future look like for next year.  An excellent review with many positives and tremendous growth of usage of the Discovery Education tools and technology.  We were pleased with our progression and Discovery Ed was very please with our growth.
  • On February 27th, Discovery Education provided lunch for our entire staff, provided gifts for our staff from Discovery Ed, and during the lunch thanked the staff for their hard work and dedication to improving their instruction.  After lunch Judy, one of our trainers, stayed and reviewed some of the data that we had reviewed earlier in the day.  It was a enthusiastic and positive day for staff, administration, and Discovery Education.

Community Training and Assistance Center (CTAC)

  • CTAC representatives met with the full faculty on Friday, February 13th  from 12:00 p.m. until 3:30 p.m.  Continued the work about engaging strategies in the classroom and how to implement these strategies in the classroom.  They also began discussing how to build positive relationships with their students and establishing a positive environment in their classrooms.

Middle School Athletics

  • The Boys Basketball season had a very good season.  The “A” team finished the season with a 4 – 8 record.  Head Coach for the “A” team was Mr. Schultz and he commented on the tremendous improvement the “A” team showed throughout the season.  The “B” & “C” teams showed a lot of improvement and by the end of the season they had some victories and some hard fought games.  The basketball teams showed a lot of growth and a good work ethic.  Thank you to the coaches for their hard work and dedication.
  • The Middle School Track season will be gin on March 9th with a meeting with the student athletes and practices actually starting on March 16th.  Traditionally, we have between 100 to 150 students out for track.  That is approximately 60% of our 7th and 8th grade student body.  We are again anticipating a tremendous turnout for our track team.  Our middle school track meet will be on Tuesday, April 28th starting at 10:30 a.m.  That would be a great opportunity for you to attend and cheer on our track athletes.

SCHS Activities Director Report:  Michelle Egr


9-12 Spring Sports started practice on Monday.   We have 16 Boys in Golf, 58 Boys in Soccer, 50 Girls in Soccer and 39 (12 girls and 27 boys) in Track and Field.   Good numbers and striving for more.  

7-12 Coaches met for their monthly meeting on 3/4 at 7 am.   I appreciate the time they give to the meeting.  We discussed the summer calendar.   Events are almost completely set.   Deadline for completion of all forms etc... for summer is April 1st.   We also discussed summer school and how can coaches give time to summer school to enhance student activities. 

On March 11th, I will be attending the NSIAAA Spring Luncheon.   I volunteered to be on the Scholarship committee.   Currently, I am assessing 30 scholarship applications via a given rubric. 

March 18th is our next conference meeting. 
Discussion:  Our Accreditation Progress report from AdvancEd was accepted. Curriculum review continues in K-5 Social Studies, 6-8 Language Arts, K-8 Physical Education, 9-12 Language Arts and K-12 ESL. At the end of March we have 191 students at SES and 50 students at SMS for a total of 241 participating in the After School program. On Friday, February 27th, Discovery Education administrators and trainers came to SMS to have a Midyear Partnership review. As a new component of summer school, coaches will work with K-8 students.
Attachments:
V.C. Superintendent's Report
Rationale:  1.  New Hires:  We are in the process of reviewing candidates for the physical education position.  We will be advertising for high school math, social studies, guidance and counseling, and elementary education openings.

2.  Scheduling/Staff Assignments:  The principals are working on staffing recommendations for the 2015-16 school year.  Our goal is to have staffing recommendations completed at the board meeting on April 13th.  Continuing contract law for certificated staff is April 15th, so contracts will need to go out immediately following the meeting on the 13th.

3.  Board Committee meetings:  The April board committee meetings will be Monday, April 13th, due to Easter break.  We will begin at 1:00 with Governance and follow immediately with Policy, Americanism, Buildings and Grounds at 5:00 PM, and finance committee following the board meeting.

Discussion:  Staffing recommendations for the 2015-16 school year are in progress; the deadline for continuing contract law for certificated staff is April 15th.
Attachments:
V.D. Board Member/Committee Reports
Rationale: 

SCHUYLER COMMUNITY SCHOOLS FOUNDATION

MEETING 03/02/2015 @ 12 NOON – 1:00 P.M.

@ SCHUYLER MIDDLE SCHOOL CONFERENCE ROOM 

NOTE:  LOCATION CHANGE

Membership:  Lumir Jedlicka-Treasurer, Brian Vavricek- President, Virginia Semerad- Secretary, Joyce Baumert, Sandy Seckman- Vice President, Victor Lopez, and Dan Hoesing

Guests             -Patty Schmidt– Chamber Executive Director              

                      -Kem Cavanah – Economic Development Coordinator

-Shelley Friesz –shelley.friesz@schuylercommunityschools.org – 402-352-3527 Ext 216

Foundation Assistant      

-Sheri Balak – sheribalak@gmail.com – Alumni Honors consultant  

Vision:  To support the enrichment of educational programs and student life experiences

Goals:  -To promote education in Schuyler Community Schools

            -Additional giving of $100,000 by August 31st, 2014

             -Conduct feasibility study on possible new construction at high school building 

Secretary Report/Minutes – Review and Approve (refer minutes e-mailed by Shelley Friesz – February 9, 2015)

Treasurer’s Report – unofficial total balance $115,037

     ·     Paid the invoice from Karel & Seckman for $568.75

     ·     Paid $10 to John Gale, Secretary of State for changing the registered agent

     ·     Paid $23 to NE Secretary of State for filing online for the Biennial Report

     ·     Received a $25 memorial for Doll Hamata from Mel & Joyce Baumert

     ·     Received a $25 memorial for Tracy Trofholz from Mel & Joyce Baumert

     ·     Received $82.05 in donations from the After Hours Event on 2/16/15

Committee Reports:

  • Labor Day:Brian & Victor & Sandy

    ·     Scholarship:  Sandy, Lumir

  • Education:Lumir &Brian
  • Alumni Website: Dan & Virginia
  • Alumni Honors Committee:Sheri & Joyce

 ·    Performing Arts Center:  Joyce &Virginia

 ·    Golf Tournament- Sandy                    

Next Meeting –April 6, 2015 @ 12:00 Noon @ Schuyler Central Principal Conference Room

Minutes from the March 2, 2015 Schuyler Community Schools Foundation meeting

 

Members present: Brian, Lumir, Virginia, Joyce, Sandy & Dan

Others present: Shelley

Members Absent:  Victor

Brian called the meeting to order at 12:10pm

Brian read the vision and the goals of the foundation

Secretary Report/Minutes- motion was made by Joyce and 2nd by Virginia to approve the Feb. 9, 2015 minutes/report

Treasurer’s Report was read and motion made by Joyce and 2nd by Virginia to approve the report

     ·     Still looking for invoices from the Schuyler Golf Club, SCHS kitchen and Jamie Ramirez for the After Hours event

Committee Reports:

Labor Day: Victor, Sandy & Brian

     ·     Brian has spoke with Andy Cada and he is going to be in charge of the basketball tournament

Scholarships: Sandy & Lumir

     ·     Amy Johnson from SCHS will be getting the applications to the committee to review

Education:  Lumir & Brian

     ·     Lumir spoke with the Dubsky family regarding funding the support staff award but no commitment given

     ·     Motion made by Lumir and 2nd by Dan and approved to start an award recognizing the Support Staff Year End award for the 2014/2015 year along with the Outstanding Educator and Para Educator

     ·     Motion made by Joyce and 2nd by Virginia and approved to have this award given each quarter and yearly for 2015/2016 school year

     ·     Lumir to contact Patty at the chamber office to let her know the changes made and to modify the nomination form

     ·     Dan presented a list of strategic plan priorities for the foundation to look over

           °     Look at funding a project after the board as adopted their plans then gifting money towards that project

          °     Foundation to give seed money then find others to help fund the project

         °      Lumir suggested that a building project would be the best one to get behind

Alumni Website:  Dan & Virginia

     ·     Dan, Joyce & Sheri met and talked about getting data base information over the next 5 years working with the reunion committees for their data base

Alumni Honors Committee:  Joyce & Sheri

     ·     Have 3 nominees right now for the Distinguished Alumni Award

     ·     Will change the presentation at the graduation ceremony

Golf Tournament:  Sandy

     ·     Has talked with the golf course board and they are good with us having the tournament

     ·     August 2, 2015 start at 9:00 am golf 9 holes then have a lunch

     ·     Sandy getting flag prizes and looking for sponsors for the holes

Brian adjourned the meeting at 1:10 pm

Next meeting will be April 6, 2015 @ noon at the Schuyler Middle School Conference Room


Discussion:  A support staff member will be added to quarterly Outstanding Educator and Para Educator awards.
VI. Correspondence Items
VII. Adjournment
Recommended Motion(s):  Motion to adjourn Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to adjourn at 8:12 PM Passed with a motion by Eric Cerny and a second by Brian Vavricek.
No Action(s) have been added to this Agenda Item.
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