Public Meeting Agenda: June 8, 2015 at 6:30 PM - Board of Education Regular Meeting

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June 8, 2015 at 6:30 PM - Board of Education Regular Meeting Agenda

June 8, 2015 at 6:30 PM - Board of Education Regular Meeting
I. Parent Involvement Hearing
Rationale:  Parent Involvement Policy Annual  Requirements:


1.  Hold a Public Hearing to discuss, consider, and receive input on the Parental Involvement Policy.  The public will be given an opportunity to present information and opinions on a proposed Parental Involvement Policy.

Attached is our parent involvement policy.  I think we have taken steps in expanding our parent involvement through our strategic planning process.  We are focused on implementing programs to further our programs to improve parent participation at all levels.  Through our open houses, parent-teacher conferences, and parent volunteer and parent education programs at the pre-school and elementary buildings.  See attached parent involvement policy.

Recommended Motion(s):  NO MOTION Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:  The hearing for the Parental Involvement Policy was opened at 6:30 PM. The public was invited to ask questions and give opinions on this policy. One activity that will be given extra consideration in the 15-16 school year is Parent-Teacher Conferences. The hearing closed at 6:32 PM.
Attachments:
II. Student Fees Hearing
Rationale:  Student Fees Policy Annual Requirement:


1.  Review the amount of money collected from student pursuant to, and the use of waivers provided in, the student fee policies of the District for the 2014-2015 school year.

2.  Hold a Public Hearing to discuss, consider and receive input on a proposed Student Fee Policy.  The public will be given an opportunity to present information and opinions on the proposed Student Fee Policy.

Recommended Motion(s):  NO MOTION Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:  The Student Fees Hearing opened at 6:33 PM. The public was invited to offer opinions and ask questions about this policy. Any child who qualifies for a free or reduced meal may have a mandatory fee waived if the parent so requests. If the fee is optional, the parent can choose to not have the student participate. The hearing closed at 6:34 PM
Attachments:
III. Call Meeting to Order
Rationale: 

STRIVE  •  COMMIT  •  SUCCEED  -  District Mission Statement

Schuyler Community Schools in partnership with parents, students, and the community is committed to educate students to become skilled, knowledgeable and responsible citizens in a global society - District Vision Statement

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public.  Notice of this meeting was also given in advance to all members of the Board of Education
Discussion:  The meeting was called to order at 6:35 PM. All board members were present. Also present was Superintendent Hoesing. President Brabec read the Mission Statement, advised that the meeting agenda was posted in advance and the meeting was declared to be an open session.
III.A. Pledge of Allegiance
Discussion:  All those present participated in the Pledge of Allegiance.
III.B. Declaration of Open Meeting
Rationale:  This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the hallway outside the Media Center.
IV. Approval of Consent Agenda
Rationale:  Discuss, Consider and Take Action on the consent agenda
Recommended Motion(s):  Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the consent agenda Passed with a motion by Eric Cerny and a second by Brian Vavricek.
No Action(s) have been added to this Agenda Item.
IV.A. Agenda
Attachments:
IV.B. Minutes
Attachments:
IV.C. Acceptance of Claims
Attachments:
IV.C.1. Bills of $5,000 or more
Attachments:
IV.D. Financial
Attachments:
IV.E. Other Listed Reports
V. Public Forum - We ask that all presentation be limited in their length.
V.A. Recognition of visitors and guests
V.B. Other topics (limited to 5 minutes - subject to guidelines of the Board Participation Policy)
VI. Action Items
VI.A. Board Policy, Handbooks, and Support Programs
Rationale:  This committee is responsible for annual review of board policies, handbooks, and crisis/safety plans.  This committee is also responsible for the support and development of support programs(nursing, food service) in the district.
VI.A.1. Consider, discuss, and take action to accept the 2014-15 student fees report and reaffirm the student fees policy for the 2015-2016 school year.
Rationale: 
Student Fees Policy Annual Requirement:

1.  Review the amount of money collected from student pursuant to, and the use of waivers provided in, the student fee policies of the District for the 2014-2015 school year.

2.  Hold a Public Hearing to discuss, consider and receive input on a proposed Student Fee Policy.  The public will be given an opportunity to present information and opinions on the proposed Student Fee Policy.

3.  Discuss, consider, and take action to reaffirm the Student Fee Policy.

 

Recommended Motion(s):  Motion to accept the 2014-2015 student fees report and reaffirm the student fees policy for the 2015-2016 school year. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to accept the 2014-2015 student fees report and reaffirm the student fees policy for the 2015-2016 school year. Passed with a motion by Brian Vavricek and a second by Virginia Semerad.
No Action(s) have been added to this Agenda Item.
Discussion:  Student fees collected in the 14-15 school year totaled $19,352.92. School supplies are no longer included as a student fee. A project fee is applied if the student will take the project home.
Attachments:
VI.A.2. Consider, discuss, and take action to reaffirm the parent involvement policy for the 2015-2016 school year.
Rationale:  Parent Involvement Policy Annual  Requirements:

1.  Hold a Public Hearing to discuss, consider, and receive input on the Parental Involvement Policy.  The public will be given an opportunity to present information and opinions on a proposed Parental Involvement Policy.

2.  Discuss, consider, and take action to either alter the Parental Involvement Policy and then adopt the policy as altered, or to reaffirm the Parental Involvement Policy.
Recommended Motion(s):  Motion to reaffirm the parent involvement policy for the 2015-2016 school year. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to reaffirm the parent involvement policy for the 2015-2016 school year. Passed with a motion by Virginia Semerad and a second by Holly Hild.
No Action(s) have been added to this Agenda Item.
Attachments:
VI.A.3. Consider, discuss, and take action to reaffirm the bullying and harassment policy for the 2015-2016 school year.
Rationale: 

Bullying Policy Annual Requirement:

1.  Review the bullying and harassment policy.

2. Discuss, consider, and take action to amend or reaffirm the Bullying Policy as deemed appropriate.

Recommended Motion(s):  Motion to reaffirm the bullying and harassment policy for the 2015-2016 school year. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to reaffirm the bullying and harassment policy for the 2015-2016 school year. Passed with a motion by Chuck Misek and a second by Eric Cerny.
No Action(s) have been added to this Agenda Item.
Attachments:
VI.A.4. Consider, discuss, and take action to approve administrative recommendations on 2015-2016 handbook changes.
Rationale: 

All Handbooks

1.  Update staff assignments, add new staff and delete those not returning

2.  Update calendar, dates, times, etc...

3.  Update Prices for Breakfast, Lunch, Milk, etc...

PreSchool Handbook

1.  See attached early childhood handbook

SES Handbook

1.  Add student fees policy reference

Rural Schools Handbooks

Page 6  Student Fees Policy reference and Breakfast/Lunch Prices

Page 20  Reference Bullying/Harassment Policy

Page 49  Reference Parental Involvement Policy

Middle School

1.  See attached information

High School Handbook

1.  See attached information

SCHS Activities Handbook:  Softball Lettering

1.        Play in 1/7 of the varsity teams innings played in regular season.

2.        If team wins district or qualifies for state all varsity members letter

3.        2 innings awarded for each camp attended

4.        4 innings awarded for 90% of summer weight attendance

5.        3 innings awarded for 80% of summer weight attendance

            ADD:  participate in 3 of 5 fundraisers

Alt. Ed. Handbook 

1.  See attached

Support Staff Handbook

1.  See attached information

Certificated Staff Handbook

1.  See attached information

 

Recommended Motion(s):  Motion to approve 2015-16 handbook revisions as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve 2015-16 handbook revisions as presented. Passed with a motion by Richard Brabec and a second by Brian Vavricek.
No Action(s) have been added to this Agenda Item.
Discussion:  Also included for the 15-16 school year is the Preschool handbook, in addition to handbooks for Classified and Certified Staff, Activities, Alternative Education, SES, SMS, SCHS, Richland School, and Fishers #24.
Attachments:
VI.B. Building, Grounds, and Transportation
Rationale:  This committee is responsible for recommending approval of building/grounds and transportation programs, vehicle replacement schedule, building and maintenance and upgrade schedule.
VI.B.1. Consider, discuss, and take action to approve the Architectural Services contract with Joseph R. Hewgley & Associates for the Schuyler Rec. Center Project.
Rationale: 

Approval of this contract places an obligation to pay for completion of basic services according to the schedule outlined below.  The contract is for 7.5% of the total construction building cost.

35%         Design and Development Phase

45%         Construction Documents Phase

  5%         Bidding Phase

15%         Construction Phase

 See attached agreement for details on each phase of services, payment schedules, submittals, reimbursable expenses, etc...

Recommended Motion(s):  Motion to approve the contract with Joseph R. Hewgley & Associates for architectural services on the Rec. Center Project. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the contract with Joseph R. Hewgley & Associates for architectural services on the Rec. Center Project. Passed with a motion by Richard Brabec and a second by Eric Cerny.
No Action(s) have been added to this Agenda Item.
Discussion:  The low bid was from this architectural firm. The contract is for 7.5% of the total construction building cost. This is the first step in the construction of the Schuyler Recreation Center and is required by law.
Attachments:
VI.C. Budget, finance, negotiations, and personnel
Rationale:  This committee is responsible for budget, finance, and contract negotiations with administration, certificated staff, and support staff.
VI.C.1. Consider, discuss, and take action to approve 2015-16 school breakfast and lunch prices.
Rationale: 

                SES and Rural Schools       Middle School                   High School                  Adult

Meal          2014-15     2015-16        2014-15    2015-16          2014-15    2015-16      2014-15    2015-16   

Breakfast     $1.60        $1.60             $1.60        $1.60              $1.60        $1.60          $2.35        $2.35

Lunch          $2.35        $2.35             $2.40        $2.45              $2.45        $2.50          $3.45        $3.50

                     No Change                  5 Cent Lunch Increase              5 Cent Lunch Increase          5 Cent Lunch Increase

 

*See page 2 of the attached letter "General Resource Management"

Recommended Motion(s):  Motion to approve administrative recommendation on 2015-16 lunch prices. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve administrative recommendation on 2015-16 lunch prices. Passed with a motion by Brian Vavricek and a second by Virginia Semerad.
No Action(s) have been added to this Agenda Item.
Discussion:  There were no changes in the meal prices for 15-16 for breakfast at all schools nor any increase in prices at SES. Other increases were five cents for lunch at SMS and SCHS. There is a recommendation for more "made from scratch" food items for the upcoming school year but food consumed vs. food not eaten will be monitored.
Attachments:
VI.C.2. Consider, discuss, and take action to accept staff resignations.
Rationale:  1. Becky Brown (SMS Math Teacher)  Ms. Brown has been offered a contract with a parochial school in Fremont where her son attends.

2. Tammy Kudera (Para @ Fisher's)  Mrs. Kudera worked one day a week as a para-educator. 

Recommended Motion(s):  Motion to accept Tammy Kudera and Becky Brown's resignations and release Becky Brown her from her 2015-16 contract. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to accept Tammy Kudera and Becky Brown's resignations and release Becky Brown her from her 2015-16 contract. Passed with a motion by Holly Hild and a second by Richard Brabec.
No Action(s) have been added to this Agenda Item.
Attachments:
VI.C.3. Consider, discuss, and take action to approve administrative recommendation on new hires.
Rationale: 

1. McKayla Arlt (Middle School Science)

2.  Jason Friesen (High School Social Studies)

3.  Sarah Leimser (2nd Grade)

4.  Jason Wehner (5th Grade)

5.  Ethan Hutton (1 period high school Biology)

* Recommendation to move Jenna Saalfeld (new elementary hire) to the middle school replacing Becky Brown, and hire Jason Wehner for the 5th grade position.

Support Staff

1.  Ethan Hutton:  .875 FTE high needs para educator @ SMS

2.  Laura Acosta:  High needs para-educator @ SES

3.  Julie Wright:  .40 FTE SPED Para educator at Fisher's
Recommended Motion(s):  Motion to approve administrative recommendation to hire McKayla Arlt, Jason Friesen, Sarah Leimser, Jason Wehner, Ethan Hutton, Laura Acosta, and Julie Wright for the 2015-16 school year. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve administrative recommendation to hire McKayla Arlt, Jason Friesen, Sarah Leimser, Jason Wehner, Ethan Hutton, Laura Acosta, and Julie Wright for the 2015-16 school year. Passed with a motion by Virginia Semerad and a second by Eric Cerny.
No Action(s) have been added to this Agenda Item.
VII. Discussion Items and Reports
VII.A. Curriculum Director Report
Rationale: 

Curriculum – The following Curriculum Development Requests have been approved.  These are all to be done by August 1.

Shanda Hall – will be developing curriculum for a new media/broadcasting course. 

Amanda Hutton – will be further developing Spanish Language instruction with Teaching Proficiency through Reading and Storytelling (TPRS).  The curriculum development request will pay part of her fee for workshops in Costa Rica.  (She is paying for the trip, the district is helping pay for the workshop.)

Lanette Bathen – will be training new teachers to use Reading Mastery.  Her budget will go for stipends to the new teachers for coming for a day in July. 

Doreen Gibbons – will be further developing her intervention coaching job description by attending a workshop June 17-19.  Her budget is paying for the workshop while she will pay her own travel expenses.

Pat Knutson, Lori Benesch and Liz Mallory – will be attending MANDT Training.  This training will certify them to work safely with their students.

Summer School – We currently have a total of 294 students in grades K-8 signed up for summer camps.  Students were able to sign up for both June and July sessions.

 The June Summer Camp runs from June 8 – 26 and the July Summer Camp runs from July 6 – 24.  The hours are 8am to noon (in July, K-5 also has an 12 – 3pm session.)

Discussion:  The following Curriculum Development Requests have been approved: Shanda Hall – will be developing curriculum for a new media/broadcasting course and Amanda Hutton will be further developing Spanish Language instruction with Teaching Proficiency through Reading and Storytelling (TPRS). Summer School currently has a total of 294 students in grades K-8 enrolled for summer camps.
VII.B. Superintendent's Report
Rationale: 

1.  Thank you to school employees and board of education for memorials and cards sent to my family on behalf of my sister and brother-in-law.

2.  CHI Health update.  See attached information.

3.  Update on preschool building remodeling project.  See attached information.

4.  Cargill 2010 Tax Refund:  See attached information.

Discussion:  CHI Health has invited community members to a meeting on June 26 to present results of the service area's Comprehensive Community Health Needs Assessment. Members of the SCS Board are invited to attend. The renovation on the second floor of the Schuyler Preschool is ahead of schedule. The modular classrooms at the Preschool site should be moved by the end of the week. Board members are invited to attend the Schuyler City Council meeting on June 24 to discuss a variance request for a set-back on the Schuyler Recreation Center.
Attachments:
VII.C. Board Member/Committee Reports
Rationale: 

This meeting was rescheduled from June 1st to June 8th due to board member meeting conflicts.


SCHUYLER COMMUNITY SCHOOLS FOUNDATION

MEETING 06/08/2015 @ 12 NOON – 1:00 P.M.

@ SCHUYLER MIDDLE SCHOOL CONFERENCE ROOM

Membership:  Lumir Jedlicka-Treasurer, Brian Vavricek- President, Virginia Semerad- Secretary, Joyce Baumert, Sandy Seckman- Vice President, Victor Lopez, and Dan Hoesing

Guests             -Patty Schmidt– Chamber Executive Director              

                      -Kem Cavanah – Economic Development Coordinator

-Shelley Friesz –shelley.friesz@schuylercommunityschools.org – 402-352-3527 Ext 216

Foundation Assistant      

-Sheri Balak – sheribalak@gmail.com – Alumni Honors consultant  

Vision:  To support the enrichment of educational programs and student life experiences

Goals:  -To promote education in Schuyler Community Schools

           -Conduct feasibility study on possible new construction at high school building

Secretary Report/Minutes – Review and Approve (refer minutes e-mailed by Shelley Friesz – May 4, 2015)

Treasurer’s Report – unofficial total balance $115,037

New Business:

·     SMS Recreational Building- Dan

·     Rewording the foundation goals

·     Bill from Schuyler Baseball Corporation

Committee Reports:

·     Labor Day:  Brian & Victor & Sandy

·     Scholarship:  Sandy, Lumir

  • Education:Lumir &Brian

·     Alumni Website: Dan & Virginia      

·     Alumni Honors Committee- Joyce & Sheri    

·     Golf Tournament- Sandy                  

Next Meeting –July 6, 2015 @ 12:00 Noon @ Schuyler Middle School Conference Room


Discussion:  Fundraising efforts for the Schuyler Recreation Center are on track. Businesses and individuals are being contacted. The public meeting to discuss the Schuyler Recreation Center which was held at SMS drew good questions and positive comments.
VIII. Correspondence Items
Discussion:  Correspondence was received from Matt Turner, Peg Aldrich and Lynn Rambour.
IX. Adjournment
Recommended Motion(s):  Motion to adjourn Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to adjourn the meeting at 7:20 PM. Passed with a motion by Brian Vavricek and a second by Virginia Semerad.
No Action(s) have been added to this Agenda Item.
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