Public Meeting Agenda: August 10, 2015 at 6:30 PM - Board of Education Regular Meeting

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August 10, 2015 at 6:30 PM - Board of Education Regular Meeting Agenda

August 10, 2015 at 6:30 PM - Board of Education Regular Meeting
I. Call Meeting to Order
Rationale: 

STRIVE  •  COMMIT  •  SUCCEED  -  District Mission Statement

Schuyler Community Schools in partnership with parents, students, and the community is committed to educate students to become skilled, knowledgeable and responsible citizens in a global society - District Vision Statement

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public.  Notice of this meeting was also given in advance to all members of the Board of Education
Discussion:  President Brabec called the meeting to order. Board members present were Vavricek, Cerny, Brabec, and Hild. Semerad and Misek were absent. Others present were Superintendent Hoesing, Principal Grammer, SPED Director Vrba, and Curriculum Director Gibbons.
I.A. Pledge of Allegiance
Discussion:  All present participated in the Pledge of Allegiance.
I.B. Declaration of Open Meeting
Rationale:  This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the hallway outside the Media Center.
Discussion:  President Brabec read the Mission Statement and stated that notice of this meeting was given in advance and declared the meeting to be in open session.
II. Approval of Consent Agenda
Rationale:  Discuss, Consider and Take Action on the consent agenda
Recommended Motion(s):  Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the consent agenda Passed with a motion by Brian Vavricek and a second by Eric Cerny.
No Action(s) have been added to this Agenda Item.
II.A. Agenda
Attachments:
II.B. Minutes
Attachments:
II.C. Acceptance of Claims
Attachments:
II.C.1. Bills of $5,000 or more
Attachments:
II.D. Financial
Attachments:
II.E. Other Listed Reports
III. Public Forum - We ask that all presentation be limited in their length.
III.A. Recognition of visitors and guests
III.B. Other topics (limited to 5 minutes - subject to guidelines of the Board Participation Policy)
IV. Action Items
IV.A. Americanism: Curriculum, Assessment, and Instructional Programs
Rationale:  This committee is responsible for reviewing curriculum recommendations, textbook selection, requisitions/inventory, and instructional programs.
IV.A.1. Consider, discuss, and take action to approve the superintendent as the 2015-16 Title IX Coordinator and district representative for all local, state, and federal programs.
Rationale: 

The Office for Civil Rights has announced a renewed enforcement emphasis on Title IX compliance by K-12 Schools.  All schools must name a Title IX Coordinator and must make sure that person has been provided with up-to-date training.  Dr. Hoesing attended Title IX training on August 4, 2015.

In addition, each year the board must appoint a district representative to oversee all local, state, and federal programs in the district.  This representative is responsible to make sure the district is in compliance with all accreditation, program requirements, and district responsibilities.
Recommended Motion(s):  Motion to appoint the superintendent as Title IX Coordinator and district representative for all local, state, and federal programs. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to appoint the superintendent as Title IX Coordinator and district representative for all local, state, and federal programs. Passed with a motion by Brian Vavricek and a second by Richard Brabec.
No Action(s) have been added to this Agenda Item.
Discussion:  All schools must have a Title IX Coordinator. In addition, all staff must be trained in Title IX awareness.
Attachments:
IV.B. Board Policy, Handbooks, and Support Programs
Rationale:  This committee is responsible for annual review of board policies, handbooks, and crisis/safety plans.  This committee is also responsible for the support and development of support programs(nursing, food service) in the district.
IV.B.1. Consider, discuss, and take action to approve 2nd reading of the 2015-16 board policy additions and revisions.
Rationale:  Listed below are the board policy additions and revisions for the 2015-16 school year presented for 2nd (final) reading.  See the outline listed below and the attached policies for greater detail.
 
Policy 204.11 - LB 365 allows schools to keep records in electronic format rather than needing a printed version as the official copy.
 
Policy 402.01 - LB 627 prohibits discrimination in employment based on the applicant’s status regarding pregnancy or childbirth or related medical condition.
 
New Policy 404.11 - LB 627 requires schools to designate an appropriate area for employees for breast-feeding or expression of milk.
 
New Policy 508.16 - LB 511 requires schools to establish a return to learn protocol for students returning to school after treatment for pediatric cancer.
 
Policy 603.01 – Rule 10 has now incorporated a revised set of English Language Arts Standards that schools must adopt or exceed.
 
Policies 706.03 and 902.04 - LB 431 has revised upward the minimum dollar limits at which a school must take formal bids for construction and remodeling projects, and provided periodic adjustments of that limit.
 
Policy 902.02 – LB 431 also provides periodic adjustments for the $100,000 limit at which a board must retain an architect or engineer for construction projects.
Recommended Motion(s):  Motion to approve 2nd reading of 2015-16 new and revised policies. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve 2nd reading of 2015-16 new and revised policies. Passed with a motion by Richard Brabec and a second by Brian Vavricek.
No Action(s) have been added to this Agenda Item.
Attachments:
IV.B.2. Consider, discuss, and take action to approve first reading of policy 804.02.
Rationale:  LB 365 which allows districts to store meeting minutes and all other documents electronically rather than in written form has caused a modification in Policy 804.02 Data or Records Retention.  See attachment for the revised and a red-line versions.
Recommended Motion(s):  Motion to approve first reading of revised Board Policy 804.02. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve first reading of revised Board Policy 804.02. Passed with a motion by Holly Hild and a second by Eric Cerny.
No Action(s) have been added to this Agenda Item.
Discussion:  This policy reflects the change in LB365 which allows any or all school records to be stored electronically. Data is kept in two off-site locations in addition to the school's server.
Attachments:
IV.C. Budget, finance, negotiations, and personnel
Rationale:  This committee is responsible for budget, finance, and contract negotiations with administration, certificated staff, and support staff.
IV.C.1. Consider, discuss, and take action to approve new hire recommendations
Rationale: 

Support Staff Hires:

1.  Amy Mendez:  High needs para educator at the middle school.

Recommended Motion(s):  Motion to approve the administrative recommendation to hire Amy Mendez for the middle school para educator position. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the administrative recommendation to hire Amy Mendez for the middle school para educator position. Passed with a motion by Richard Brabec and a second by Brian Vavricek.
No Action(s) have been added to this Agenda Item.
V. Discussion Items and Reports
V.A. Update on the Rec. Center Project Bid Process
Rationale: 

Listed below is the order of the bids received on the building project.  We are working with Bierman Construction to value engineer the project to get down to the projected $1,400,000 cost.  

Bierman Construction                  Option 1            $633.000                135 Days

Total:  $1,731,000                          Option 2         $1,098,000                300 Days

Cheever Construction                   Option 1            $730,000               300 Days

Total:  $1,947,000                           Option 2         $1,217,000               300 Days

Semerad Construction                   Option 1         $1,022,440               270 Days

Total:  $1,979,769                           Option 2            $957,329               270 Days

BD Construction                            Option 1          $1,013,000               270 Days

Total:  $1,983,000                           Option 2             $970,000              270 Days

Lacey Construction                        Option 1          $1,125,000              183 Days

Total:  $2,1265,000                          Option 2          $1,000,000             122 Days

Abbot/Larue Construction             Option 1         $1,292,633               210 Days

Total:  $2,617,245                            Option 2         $1,324,612                365 Days

TIJ Construction                             Option 1         $1,031,309               215 Days

Total:  $2,294,658                             Option 2         $1,263,349               182 Days

The bids are good for 30 days.  We need to set a meeting date later in August to pay final bills, make transfers, and take action on the building project. 

Recommended Motion(s):  No Motion Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:  Bids were opened on Wednesday, August 5. Seven firms submitted bids; all were over the projected $1.4 million cost. Work will continue with the low bidder to cut costs on the submitted bid. A budget workshop will be held August 26th at 6:00 PM to make transfers and prepay bills on this year's budget.
V.B. Discuss 2015-16 Activity Passes
Rationale: 

2014-15 Athletic Passes

  $5.00   JH Athletic Student Pass                            $10.00     9-12 Athletic Student Pass

$30.00   Senior Citizen Annual Athletic Pass             $50.00     Adult Annual Athletic Pass

$20.00  Adult  Fall, Winter, Spring Seasonal Pass

Staff Passes:  All staff is eligible for an activity pass by working 3 events. (Negotiated Agreement)

Staff Spouse:  $40.00 Annual Pass

2015-16 Activity Pass Recommendation   (75 Home Activities)

$10.00  6-12 Activities Fee (Required for all 6-12 students)          $10.00   K-5 Activities Pass (Optional)

$20.00  Senior Citizen Annual Activity Pass                 $10.00  Senior Fall, Winter, Spring Seasonal Pass        

$50.00  Adult Annual Activities Pass                           $20.00  Adult  Fall, Winter, Spring Seasonal Pass         

Staff Passes:  Staff is eligible for an activity pass by working 3 events.  (Negotiated Agreement)

Staff Spouse:  $40.00 Annual Pass

Recommended Motion(s):  No Motion Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:  A change in the sale of activity passes for the 15-16 school year will allow SCHS and SMS students to either pay a $10 student fee or apply for a waiver which would allow the student to pay a $5 student fee or receive the student pass at no charge. SES students would pay $10 for an activity pass; an adult annual activity pass would remain $50 or $20 for a seasonal activity pass. A Senior Citizen pass will be reduced $10 to sell for $20 for an annual activity pass or $10 for a seasonal activity pass.
V.C. Directors Reports
Rationale: 

Alphabet Soup!

ESEA - Elem. & Sec. Education Act

NCLB - No Child Left Behind

AYP - Adequate Yearly Progress

NeSA - Nebraska State Accountability

NePAS - Nebraska Performance Accountability System

In 1965, ESEA was first passed.  It was re-authorized in 2001 as NCLB.  On state assessments, schools must have hit 100% proficiency by last year.  Nebraska uses NeSA for state assessment.  According to their average NeSA scores, schools were ranked in NePAS. The reauthorization for NCLB is currently in Conference Committee.  The Senate is calling their version the "Every Child Achieves" act.

What’s new?

AQuESTT - Accountability for a Quality Education System Today and Tomorrow

AQuESTT replaces NePAS.  6 Tenets creates a more complete picture.

6 Tenets - Positive Partnerships, Relationships and Student Success; Transitions; Educational Opportunities and Access; College & Career Ready; Assessment; Educator Effectiveness.  A handout with the description of each of these tenets is attached.

According to AQuESTT, schools will be classified as Excellent, Great, Good or Needs Improvement.

Even more...

SLDS - State Longitudinal Data System

ADVISER - Advanced Data Views Improving Student Educational Response

SLDS - Grant to help state build a data dashboard. We are a part of the ADVISER Early Adopter Program. ADVISER will be a data dashboard that will allow teachers to see real-time data about their individual students.

Changes ...

NeSA – ELA            NeSA - English Language Arts

TDA                        Text Dependent Analysis

The NeSA Reading Assessment will now be known as the NeSA English Language Arts Assessment.

With TDA, students will be presented with a text passage.  They will then write an essay about that passage.  For example:   A passage and a poem are given, an essay prompt are given as well. “The passage and the poem address a similar theme.  Write an essay analyzing how the passage and the poem develop this theme.  Use evidence from both the passage and the poem to support your response.”

Discussion:  Mr. Gibbons reported on the NePAS program (Nebraska Performance Accountability System and its replacement program, AQUESTT (Accountability for a Quality Education System Today and Tomorrow. This new program, based on six tenets, will rate NE schools into one of four categories: Needs Improvement, Good, Great, and Excellent.
Attachments:
V.D. Superintendent's Report
Rationale: 

1.  NASB Board Awards:  The NASB awards achievement points for participation in professional development.  Below is a list of Schuyler Board Members to be recognized at the area membership meeting in Norfolk in September.  Congratulations on your accomplishments.  Please let me or Sally know if you are interested in attending the workshop and awards ceremony.

Point Award - Level I Holly  Hild Schuyler Community Schools 50 60
Point Award - Level II Eric Cerny Schuyler Community Schools 150 180
Point Award - Level III Brian Vavricek Schuyler Community Schools 250 280
Point Award - Level IV Chuck Misek Schuyler Community Schools 350 375

2.  2015-16 Opening Schedule: 

Tuesday, August 11th New Teachers only – Meet in the Library Media Center Annex at Schuyler Central High School

8:00am – 8:15am –            Introductions; Quick look at curriculum documents – Dave Gibbons

8:15am – 8:45am -            SmartFindExpress – Subfinder system

8:45am – 10:15am –          First look at Infinite Campus and email – Jeff Droge

10:30am – 12:00pm –        Financial Information with Business Manager Marlene Hartman.  Please bring along two pieces of identification such as your driver’s license and social security card.  Also bring your teaching certificate and beneficiary information such as names, address and social security numbers.

8:00am to 11:45am            Crisis Training: Custodial staff, Office Staff - LMC Annex

12:15pm to 3:45pm            Crisis Training: Administrators, Crisis Team Members (Lunch at noon)

Wednesday, August 12th - All Certified Staff

8:00am to Noon                 Crisis Training: K-2 at SES

Noon to 4pm                      Crisis Training: 3-5 at SES

Thursday, August 13th - All Certified Staff - Open House

8am to Noon                      Crisis Training: 6-8 at SMS Library

Noon to 4pm                      Crisis Training: 9-12 at SCHS

Friday, August 14th - All Staff - District Wide Meeting in the East Gym at SCHS

7:45am – 8:45am – Breakfast and Longevity Awards

            Breakfast will be rolls and coffee.

            Will need long tables and chairs.

9:00am – 9:30am – Welcome by Dr. Dan Hoesing

9:30am - 9:35am --  Linda Kennedy - EHA

9:35am - 9:40am --  Ann Giebler -  ID Shield  

9:35am - 9:50am - Technology with Jeff Droge        

9:50am – 10:05am – Michelle Egr - Activities

10:05am – 10:20am – Break

10:20am – 10:35am – Curriculum/Instruction/Assessment – Dave Gibbons

10:35am - 10:40am -- AFLAC - Tonya LeGrande

10:40am - 10:50am - Connie Peters - CHI Health

10:50am - 11:00am -- Jared Faltys - 403b Consultants

11:00am - 11:15am - Blue Cross/Blue Shield Update

11:15am - 11:20am - Don Mrocek - Platinum Services

11:20am - 11:25am - Schuyler Foundation - Brian Vavricek, Sandy Seckman

11:30am - 12:30pm - Lunch provided by the School Board

Strategic Plan update will also during lunch.  

12:30pm - 3:45pm   Crisis Training: Paraeducators, support staff and all others that missed earlier in the week. 

Discussion:  Superintendent Hoesing shared the Level I-IV Point Awards that four of the School Board members will be receiving at area NSAB meetings. The 15-16 Back-to-School staff schedule will begin on August 11 with new teacher training and conclude on August 14 with an all-district meeting.
Attachments:
V.E. Board Member/Committee Reports
Rationale: 

SCHUYLER COMMUNITY SCHOOLS FOUNDATION

MEETING 08/03/2015 @ 12 NOON – 1:00 P.M.

@ SCHUYLER MIDDLE SCHOOL CONFERENCE ROOM

Membership:  Lumir Jedlicka-Treasurer, Brian Vavricek- President, Virginia Semerad- Secretary, Joyce Baumert, Sandy Seckman- Vice President, Victor Lopez, and Dan Hoesing

Guests             -Patty Schmidt– Chamber Executive Director              

                      -Kem Cavanah – Economic Development Coordinator

-Shelley Friesz –shelley.friesz@schuylercommunityschools.org – 402-352-3527 Ext 216

Foundation Assistant      

-Sheri Balak – sheribalak@gmail.com – Alumni Honors consultant  

Vision:  To support the enrichment of educational programs and student life experiences

Goals:  -To promote education in Schuyler Community Schools

           -Conduct feasibility study on possible new construction at high school building

Secretary Report/Minutes – Review and Approve (refer minutes e-mailed by Shelley Friesz – July 06, 2015)

Treasurer’s Report – balance as of 7/14/2015  $106,813.88

·     Ck for $122.50 to Karel & Seckman for work on bylaws and articles of incorporation

Committee Reports:

·     Labor Day:  Brian & Victor & Sandy

·     Scholarship:  Sandy, Lumir

  • Education:Lumir &Brian

·     Alumni Website: Dan & Virginia      

·     Alumni Honors Committee- Joyce & Sheri    

·     Golf Tournament- Sandy

·    Bylaws and Articles of Incorporation- Joyce, Sheri & Brian                 

Next Meeting –Sept. 14, 2015 @ 12:00 Noon @ Schuyler Middle School Conference Room

Discussion:  The SCS Foundation met on August 3 at 12:00 PM. The Golf Tournament fundraiser was very well received. Tickets for the Labor Day Dance sponsored by the Foundation will be pre-sold at the District meeting on Friday, August 14.
VI. Correspondence Items
VII. Adjournment
Recommended Motion(s):  Motion to adjourn Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to adjourn at 7:30 PM. Passed with a motion by Eric Cerny and a second by Brian Vavricek.
No Action(s) have been added to this Agenda Item.
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